Edward P. Boland VAMC, Central Western Massachusetts Healthcare System

421 N Main Street

Leeds, MA 01053 March 16, 2026

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VHA-NHM-STC_SOW-631-25-005

Construction Statement of Work for Abate and Upgrade Building 1 Common Areas

Project Number: 631-26-010

Location(s):Building 1 on Edward P Boland Medical Center Campus VAMC CWM

1 Overview

1.1 General Intent

The Contractor provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.

1.2 Project Specific Scope of Work - Abate and Upgrade Building 1 Common Areas

After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e. COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

The Contractor shall furnish all labor, tools, materials, equipment, and permits to support the abatement and upgrade of common areas at Edward P Boland Medical Center, Leeds MA 01053.

All work must meet VHA, OSHA, EPA, DLS and MassDEP standards.

Work for this project includes, but is not limited to:

1. Demolition of ACM flooring.

2. Removal of wall coverings. Work may include lead in construction.

3. Removal of existing storefront assemblies.

4. Resurfacing and painting walls.

5. Installing new flooring and base.

6. Installing new accessories including but not limited to wall protection, handrails, corner guards, and any other materials specified in the contract documents.

7. Construction of partition walls to replace storefronts.

1.3 General Scope Items

The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform site visits necessary to determine required materials and equipment

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2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik via the COR for the signing of the waste manifests.

7. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

8. Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.

9. All work shall be performed in accordance with Massachusetts DEP and DLS regulations as well as OSHA codes.

1.4 Site Access and Management Requirements

The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. Contractor badge must be obtained and visibly worn by contractor or representative at all times while on campus

2. Negative TB Test, within the past calendar year

3. Clear Face Shield or Safety Glasses in patient care areas

4. Annual influenza shot is required to perform work on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

1.5 List of Attachments

The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

1. Statement of Understanding

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2. RFI Form

3. Infection Control Risk Assessment and Permit

4. Hot Work Permit

5. Life Safety Risk Assessment

6. Above Ceiling Work Permit

7. Confined Space Permit

8. Submittal Register

9. Daily Construction Log (Sample Form)

10. Equipment Data Record (Sample Form)

11. Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov)

Note list is not necessarily exhaustive of necessarily exhaustive.

2 Submittals Submittals may be sent after the administrative notice to proceed (Admin NTP) is received by the contractor. Submittals, meeting minutes and all contractor record keeping shall utilize management software such as Procore ©, Outlook excel and other manual management systems are NOT acceptable. The general contractor is responsible for reviewing and confirm submittals adhere to contract requirements and quality standards.

The contractor shall provide the following submittals as soon as they are available to prevent the delay to the start of work:

• Bonds and Certificates of Insurance

• Project Schedule

• Accident Prevention Plan

• Asbestos Hazardous Abatement Plan

• Certification from the Contractor/Installer that the system(s) specified meets all applicable codes as well as manufacturer, designer, and insurance requirements as required by the Government.

• Safety Data Sheets (SDS) http://vaww.hefp.va.gov/guidebooks/construction-safety-guidebook

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3 Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

17:00-6:00h Monday through Friday

06:30-18:30h Saturday through Sunday

Work for this project must be performed off hours to ensure no interruption to hospital operations.

Any hours for work to be performed outside of the hours above must be approved in writing by COR.

Holidays excepted unless other times are arranged in advance and approved in writing by the Project

COR.

This project includes 90 calendar days of administrative time to complete preconstruction submissions and other preparation prior to the start of the period of performance, there is no such time allocated after the period of performance. Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 540 days (i.e. Period of Performance) after receipt of NTP.

3.1 Project Coordination

The following tasks are anticipated to have significant campus impact or conflicts and may require special consideration and coordination to ensure satisfactory completion:

1. All asbestos abatement work. All work must comply with contract documents.

4 Code Requirements and Specifications The VA master specification PG-18-1 can be found here VA Master Specifications (PG-18-1) | WBDG - Whole Building Design Guide. The Technical Information Library is a standard source for VA guidance found here TIL Catalog - Office of Construction & Facilities Management (va.gov).

5 Warranties See FAR clause 52.246-21.

6 Work Location and Restrictions The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Building 1 on Edward P Boland Medical Center Campus VAMC CWM.

When the contractor’s work interferes with hospital functions or operations of leased spaces, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.cfm.va.gov/til/catalog.asp

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6.1 Project Safety

Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the sections 1 and 4 and their subsections.

FAR Clause 52.236-13 subparagraph (f) is invoked:

6.2 Penetrations of Fire and Smoke Barriers

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site specific Facilities Management Service (FMS) via the COR. An above ceiling/penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS.

6.3 Interim Life Safety Protection Measures

Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

• Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

• Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

• Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

• Ensure that means of egress and existing fire alarm, detection, and suppression systems are not impaired by contractor’s operations.

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• Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections.

Provide fire watch in accordance with NFPA standards for impairments. Request approval of impairments from the COR in writing a minimum of 72 hours in advance.

• When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

6.4 Parking

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited.

Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR.

6.5 Storage of Equipment and Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

6.6 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

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6.7 Site Utilities

The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

6.8 Infection Control

All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

7 Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

8 Record Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

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4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting

Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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