S02_SOW_Specialize_Service_Rev1_Final_w-Appendices 05_516-23-604_2023.pdf

REQUEST FOR PROPOSAL FOR SPECIALIZE SERVICE CONTRACT

Project 516-23-604 Statement of Work

“Install Temp Shoring in Crawl Space at Building 1” – Specialize Services

C.W. (Bill) Young VA Medical Center, Bay Pines, FL

(BPVAMC)

PROJECT NO. 516-23-604 “Install Temp Shoring in Crawl Space at Building 1” – Specialized Services Bay Pines VA Medical Center, FL

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Table of Contents I. General Requirements

II. Government-Furnished Information

III. Scheduling, Phasing, and Working Hours

IV. Quality Assurance/Quality Control

V. Before, During and After the Installation Period

VI. Safety Requirements

VII. Resources

Appendices

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I. General Requirements

A. Specialized Service:

Building 1 at Bay Pines Veterans Affairs Medical Center (VAMC) has undergone a structural assessment. The assessment results indicate that some critical areas required temporary shoring. The Bay Pines Veterans Health System is searching for a specialized service contract (Contract) from the State of Florida Registered Structural Contractor to develop and furnish temporary shoring in the critical areas at the crawl space and basement of Building-1 identified by the JS Held LLC Assessment, dated 10/14/2022, and in accordance with items herein specified. This project is entitled: “Install Temp Shoring in Crawl Space at Building 1”, Project No. 516-23-604, C.W. (Bill) Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744

Building-1 is a historic building constructed circa 1931 and it is one of the structural landmarks in Bay Pines and the VAMC. The Contractor performing the temporary shoring services must consider the historic value of the building during the analysis, documentation, shoring recommendation, and shop drawings. As of today, Building-1 is undergoing a major renovation from the second to the fifth floor, utility modifications in the crawl space/ basement, and a portion of the attic. The renovated floors will be used for Primary Care, Specialty Care, and Ancillary and Diagnostic areas.

The requirements for this specialized service contract shall meet the current VA requirements, standards, specifications, and all applicable Local, State (e.g., Florida Building Code), and Federal regulations and industry standards for the scope described herein. Please refer to the VA’s Technical Information Library (TIL) website for the VA’s applicable requirements. The Contractor is responsible for developing a complete and accurate project that best meets the users' needs in compliance with referenced standards, guidelines, and code requirements.

(North American Industry Classification System (NAICS) Codes 238990 - All Other Specialty Trade Contractors | Specialization in Structural.)

(Standard Industrial Classification (SIC) 1799 Special Trade Contractors, Not Elsewhere Classified | Specialization in Shoring and underpinning work.)

B. Specialized Services Scope:

1. This contract will focus on the temporary shoring for approximately 3,000 SF divided into four (4) defined areas at the Crawl Space and Basement of Building-1, identified as a critical condition on the assessment undergone for the structure prepared by the company JS Held LLC, dated 10/14/2022. Please see Appendix A - JS Held’s full report of Building-1 structural assessment of the crawlspace and basement. The critical areas are shown in the Appendix B of the assessment report. Also, the areas are described in pages 9 to 13 of the same document.

Please see 360-degree photos taken by JS Held at the time of the assessment on the following webpage:

https://app.holobuilder.com/app/?p=c55a059a-c0cf-41e3-a443-be962ac79cee

2. Pre-bid site walk is required to participate in this solicitation. The date will be specified in the solicitation’s announcement.

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3. The Contract must include but is not limited to:

• Temporary shoring design and installation for the critical areas identified in the

JS Held LLC assessment report mentioned above.

• This project period of performance to complete the design and installation of the temporary shoring is 92 calendar days.

• Study of the existing conditions.

o The development of the temporary shoring design must be predicated on on-site visits and a study of existing conditions.

o The installation of the temporary shoring should avoid impacting the existing utilities.

o See Appendix B for a copy of the available air sampling, asbestos NESHAP, and lead paint surveys for Building 1.

• The Contract shall furnish a whole technical service for the installation and execution of a temporary shoring system.

o Shop drawings and shoring load analysis reports shall, Locate on the plans the location of the temporary shoring to be installed and provide dimensions.

Indicate on the shop drawings the height of the post shores once installed.

Indicate on the shop drawings the required load for the shoring beams and posts.

Provide Structural Notes on the plan indicating the load being considered, material strength, span length, reinforcement of the existing members, etc.

Load requirements and analysis for the temporary shoring shall be in compliance and as defined by the IBC and the Florida Building Code.

Pictures shall be provided and shall be coded with a unique number and marked on the plan the location, date, time, and direction of the shot.

The shoring load analysis report must follow the industry standards and should include, but are not limited to, a title page, executive summary, table of contents, introduction, body (with the existing condition, methodology, findings, considerations, alternatives, etc.), conclusions, recommendations, references, and appendices (with the field reports, analyses, models, materials quantity updates, meeting minutes, etc.).

Indicate in the report or in a separate letter that the building is safe for occupancy and use after shoring is installed.

All documents shall be signed and sealed by a Florida Licensed Professional Engineer.

The Professional Engineer shall be specialized in shoring and temporary shoring design, preferably a structural engineer.

Provide a defined monitoring program for the temporary shoring for approval. It should include but is not limited to:

Document and monitor readings shall be submitted to the shoring design professional engineer for this Contract and

5 | P a g e the VA within 3 working days after they are conducted.

Monitoring readings shall be accurate to within 0.01 feet.

Results are to be submitted in tabular form showing at least the initial date of monitoring and reading, the current monitoring date and reading, and the difference between the two readings.

Provide date/time stamps photo image verification.

Provide, at a minimum, a bi-weekly report of the monitoring system.

A written report shall be submitted to the VAMC with the findings (narrative, data, photos, etc.) and recommendations. The report shall be signed and sealed by the shoring design professional engineer on this project.

o Special Inspection will be required for Building-1’s temporary shoring installation. The Special Inspector for this project shall be an independent shoring professional engineer as part of this Contract. (F.S. 553.79 Permits; applications; issuance; inspections)

• The temporary shoring is required for approximately 18 months after installation.

o Implement the monitoring program for the temporary shoring defined in the technical services above.

o The temporary shoring must undergo bi-weekly inspections, adjustments as necessary, and recertifications.

o The temporary shoring is to be de-installed after no longer required by the VAMC.

o See “Post-Installation Services” in “V. Before and During the

Installation Period” for additional details.

• This project involves working in an OSHA-defined “confined space.” Personnel involved in the project must be certified to work in confined spaces of the same type. The confined space entry permit shall be obtained from the Bay Pines VAMC, FMS Safety Office. See Section “Safety Requirements.”

4. The VAMC expectation is that the existing utilities should NOT be impacted by the temporary shoring. In the event there is a significant cost reduction in relocating existing utilities, an explanation must be provided at discovery during the development of the temporary shoring design. As a result and after the approval of the VA, this Contract may include but is not limited to the following:

• The relocation/redirecting to existing utilities to complete the shoring installation.

o Any relocation of utilities shall follow the VA standards, design manuals, and specifications.

• This project may involve removing or reducing obstacles, addressing environmental hazards, or implementing remedial measures for asbestos and lead.

• Materials to be used for the design of this project must comply with the Buy American Act.

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5. To ensure that Building-1's operations are not affected, the shutdown requests must be submitted three (3) weeks before any necessary utility shutdowns due to system impacts if needed.

6. The Contractor is responsible for removing any obstruction to access & performing the required work and replacing it in its original or better condition. Any damage to existing materials by the Contractor must be repaired or replaced at no additional cost to the VA.

7. The Contractor is responsible for all necessary tests and certifications to complete these services. Test results shall be provided to the VA and shall be included in the Design Narrative.

8. The Contractor shall provide prompt, written notification to the Contracting Officer concerning conflicts with or recommended deviations from codes, laws, regulations, and standards. No work altering or increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

9. The Contractor shall conduct a VHA Safety and Infection Control Divisions’ assessments:

• Pre-Construction Risk Assessment (PCRA) and compliance with VA infection control requirements appropriate for the location of the project elements.

• Infection Control Risk Assessment (ICRA) and compliance with VA infection control requirements appropriate for the location of the project elements.

Installation activities are to be contained so as not to affect other areas of the medical facility. Any installation activity that will result in temporary blockage of access/egress entrances shall be performed after hours or on weekends to minimize disruption to facility operations.

10. The anticipated scope is defined here for reference, and final confirmation needs to be coordinated with the VA. Additionally, all the correspondence between the Specialized Service Contractors during the solicitations process for this Contract, such as but not limited to emails, RFI responses, memos, minutes, and meeting recordings, are part of this solicitation.

11. Due to the current COVID-19 conditions, the Contractor must comply with the VA policy before entering the VA Facility.

12. The personal protective equipment (PPE) requirements shall be coordinated with the active construction protocol established by the ongoing major project in Building-1.

C. Substitution of Key Personnel:

1. When an offeror submits its proposal in response to this Request for Proposals and key personnel who are proposed to work on the project are required to be submitted, the personnel who are offered will be the same person who will perform on the project. If during the performance of the contract, it becomes necessary for the Contractor to substitute key personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the Contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee/sub-consultant/sub-contractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute key personnel and to approve or disapprove of their qualifications. If the proposed substitute employee/sub-consultant/sub-contractor qualifications are disapproved by the Contracting Officer, the Contractor will

7 | P a g e propose another employee/sub-consultant/sub-contractor who does possess equivalent qualifications.

II. Government-Furnished Information

A. Drawings/documents provided by the VA are to be considered as diagrams only and not for construction. Actual conditions and locations may vary. It is the responsibility of the Contractor to field verify existing conditions prior to submitting a bid. If the Contractor finds discrepancies or variations or needs additional information, the Contractor will notify the Contracting Officer by submitting a Request for Information (RFI) for clarification during the pre-bid process of this solicitation to reconcile any necessary information to avoid a misquote in the design fees. Clarifications will be provided by Contracting Officer Representative (COR) or Contracting Officer with either a written explanation, changes to contract documents, or both.

B. All available record drawings will be provided upon request to the Contractor. They should not, however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of the information contained in the files. All information in the files shall be independently verified. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the hardcopy drawings, computer-aided design, and other electronic/digital files.

C. It is the responsibility of the Contractor to field verify and take all the information to develop their proposal, installation drawings, specifications, reports/narratives, submittal logs, shop drawings, etc. If additional site visits are required, please schedule them with the Contracting Officer.

III. Scheduling, Phasing, and Working Hours

A. Contract Performance Period:

1. The period of performance in calendar days to complete the design and installation of the temporary shoring after the “Notice to Proceed” (NTP) shall be 92 days.

2. After the installation is completed, the temporary shoring is required for approximately 18 months.

B. Hours of Work:

1. The classification of work hours is listed as follows:

Normal Business 7:00 am to 5:00 pm After Hours 5:01 pm to 10:00 pm Nights 10:01 pm to 6:59 am Weekends 10:01 pm Friday to 6:59 am Monday Holidays Federally recognized holidays

a. Most of the work is intended to be performed during Normal Business hours.

Work such as lifting, deliveries, and critical activities to minimize any impacts on the hospital operations or safety concerns must be performed After Hours or on Weekends. Work not affecting medical facility operations may be performed

8 | P a g e during normal working hours, especially exterior site work, as long as protected access to the facility is maintained for patients, staff, and visitors.

b. Non-scheduled Nights and Weekends/Holidays work will need to be approved by the COR ahead of time, with as much advance notice as is practicable, and subject to approval by the Chief of Projects.

c. No work shall be scheduled during Federal Holidays without prior approval.

IV. Quality Assurance/Quality Control

A. The Contractor must develop and execute a QA/QC plan that demonstrates the specialized services installation and execution documents have gone through a rigorous, thorough review and coordination effort.

1. Two Weeks after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each task that will be taken during the development of various submittals and the installation of the temporary shoring. Each submittal should have an appropriate space where a senior member (professional engineer and professional architect) of the firm responsible for QA/QC, shall initial and date when the action has been completed.

B. The Contractor shall ensure compliance with standards, specifications, quantity, and quality of material and workmanship in order to cover the performance of the temporary shoring. VA inspections and tests are for the sole benefit of the VA, and

1. Do not relieve the Contractor of responsibility for providing adequate quality control measures.

2. Do not relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

3. Do not constitute or imply acceptance of work.

V. Before, During and After the Installation Period

A. Duration of Installation Period and Authority:

1. The period of performance in calendar days to complete the design and installation of the temporary shoring after the “Notice to Proceed” (NTP) shall be 92 days.

2. The Contractor is responsible for providing specialized services (such as but not limited to inspections, shop drawings review, installation, partial quantities certification, etc.) during the installation period of this Contract.

3. All work and actions shall be approved by the VA Contracting Officer and the VA Contracting Officer shall be the final authority and decisions of the VA Contracting Officer shall be final and unquestioned.

B. Submittals Approval:

1. The Contractor shall provide shop drawings, detail drawings, schedules, descriptive literature, testing laboratory reports, and field test data for conformity with the Contract Documents and Specifications. The Contractor shall submit to the COR for approval, disapproval, or other suitable disposition to the VA, and the VA will have final approval authority. When necessary, the VA will request the Contractor to submit related components of a system before acting on a single component. Should

9 | P a g e this procedure be inappropriate, the VA will review all prior submittals for related components of the system before acting on a single component. The VA may be required to hold joint reviews with the Contractor and the shoring design professional engineer on complicated system submittals. The Contractor shall notify the VA COR in writing of any and all deviations from the requirements of the installation documents in the submittals.

2. The Contractor’s shoring design professional engineer shall review, recommend for approval, and/or take other appropriate action upon and before forwarding to the VA for final disposition.

3. Maintain log including VA final approval.

C. Pre-Installation Meeting The Contractor’s Team (including key sub-consultants/contractors) shall participate in the pre-installation meeting with the VA. The Contractor’s Team shall be prepared to respond to the VA’s concerns and shall provide an overview of the design and installation schedule.

D. Installation Site Visits and Meetings:

1. Site Visits:

a. During the installation period, the Contractor’s Special Inspector must visit the job site at weekly intervals or as appropriate to the progress or as otherwise agreed to with the VA in writing, to familiarize with the progress and quality of the work completed, and to determine if the work performed is in accordance with the working/shop drawings and specifications. The Contractor’s Special Inspector site visits shall correspond to the weekly progress meetings and must participate in these meetings.

b. The Contractor’s Special Inspector shall provide eight (8) hours for each installation site visit including the final inspection when requested by COR.

(Please include the price for additional site visits should they be desired by the CO or COR). Written meeting minutes and recommendations shall be provided to the VA by the COB (Close of Business) on the following workday. Copies of digital photographs from site visits must be included as an appendix as part of the site visit report.

2. Weekly Meetings: Contractor’s Team to attend weekly progress meetings with VA.

3. The Facilities Management Service (FMS) personnel must, at all times, have access to the work areas during the Installation Period by coordinating with the VA COR, wherever work is in preparation or progress.

E. Project field drawings:

The Contractor will maintain a set of installation documents (field drawings) to record actual progress changes during the installation process as required by the contract document and specifications. The project field drawings shall be available for review by the VA at all times.

F. Contractor Partial Payments:

1. The Contractor shall also submit the redline drawings showing the installation areas and quantities submitted and an updated schedule (with the project’s progress

10 | P a g e percentage) and schedule of values showing the project progress under each payment application. The payment application quantities shall match the field conditions and the redline drawings submitted with the application.

2. Based on the observations/inspections and evaluations of the Contractor's payment application, the shoring professional engineer shall provide confirmation on the quantities, quality, compliance with the shop drawings and specifications, and percentage of completion of the project and shall certify such quantities to the VA in writing.

G. Disputes, Interpretations, and Clarifications:

1. The Contractor’s Team shall furnish written notification to the COR of any discrepancies, conflicts, or omissions discovered in the installation documents.

2. The Contractor’s Team shall submit recommendations on shop drawings and other submittals and reply to any and all requests within seven (7) days after their receipt of the request. If the scope of the required action is so extensive as to require more time, the Contractor’s Team shall notify the COR including information about the time needed to process the action. However, the Contractor’s Team shall expedite delivery in every practicable way.

3. The Contractor’s shoring design professional engineer shall certify to the VA if the Work completed by the Contractor conforms to the installation, shop drawings, and specifications or whether additional inspection or testing is required.

H. Review of Documents and Work Acceptance:

1. On closeout of the Installation Period, the Contractor’s shoring design professional engineer shall issue to the VA an official Certificate of Approval and Acceptance of the Contractor’s installation. The Contractor shall certify that the Contract Document requirements and intent have been satisfied, workmanship is professional and at an acceptable level, submittals and other Contractor supplied Documents, as required in Contract Documents, are in order and stand approved, and that full payment of the Contractor is warranted. However, the Government's final acceptance of the Work is at the discretion of the VA and shall be authorized in writing by the VA Contracting Officer only.

2. As part of the closing documents:

a. The Contractor is to provide updated installation documents of the temporary shoring and other relocation of utilities if applicable. The documents shall reflect the changes in the temporary shoring components’ location and loading capacities to the VAMC Engineering office as part of the project’s final installation documents. The closing documents shall also include, all inspection reports, all minute meetings, all submittals & shop drawings approvals, installation photos by phase, and all approved invoices. Only one (1) hard copy will be required and one (1) compact disk or DVD with the digital information. All documents will be provided in binders and separated by tabs for the hardcopy and in a folder system, for the digital version.

b. An additional closing documents delivery shall be provided for the monitoring reports, and invoices after installation and removal of the temporary shoring.

Only one (1) hard copy will be required and one (1) compact Disk or DVD with the digital information. All documents will be provided in binders and separated by tabs for the hardcopy and in a folder system, for the digital version.

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I. Post-Installation Services:

1. The temporary shoring is expected to be required for approximately 18 months after installation.

a. Implement the monitoring program for the temporary shoring as defined (by the structural engineer) in the technical services above.

b. The temporary shoring may undergo adjustments as deemed necessary by the structural engineer/s who designed and signs & seals the shop drawings.

c. The temporary shoring requires recertifications by the structural engineer/s who designed and signs & seals the shop drawings.

2. The temporary shoring is to be de-installed after no longer required by the VAMC.

a. The Contractor has to coordinate the de-installation of the temporary shoring with the project that will provide the shoring for the structure repair work.

J. Project Close-Out:

The Contractor shall comply with the requirements in the FAR 4.804 Closeout of Contract Files for submission of the final contract and other documents as required by the Contracting Officer.

VI. Safety Requirements A. All Specialized Service Contract personnel are required to complete OSHA-confined space entry training (8hrs) before working on this project. Please see below a summary of the confined space daily entry procedures.

1. Conduct pre-entry briefing;

2. Assemble, check, and or calibrate equipment;

3. Establish acceptable entry conditions;

4. Initiate hot work permit (if applicable);

5. Conduct initial air sampling;

6. Execute and complete entry permit;

7. Contact Seminole Fire Department (727) 588-4761 to notify them of the confined space entry;

8. Station entry attendant;

9. Establish monitoring of the atmosphere;

10. Establish communication;

11. Post confined space entry permit;

12. Enter space;

13. Post-entry debrief if problems were encountered; and

14. Cancel the permit and return a copy to the Office of Safety & Emergency

Management.

B. All Contractor’s Team personnel are required to complete an OSHA-authorized 10-hour construction safety training before working on the site.

C. The On-site supervisor of the Contractor’s Team is required to complete an OSHA-approved

30-hour construction safety training before working on the site. An OSHA 30-hour Contact Person (CP) shall be on-site whenever work is being performed. Every worker must provide the Contracting Officer and Construction Safety Officer (CSO) with a copy of current https://www.acquisition.gov/far/4.804

12 | P a g e certificates identifying successful completion of the OSHA training before executing work for the VA.

D. The Contractor’s CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and Contractor employees. The VA Contracting Officer, COR, or other VA personnel does not take the place of the Contractor’s CP nor act on their behalf.

E. The VA CSO monitors the Contractor during the course of the project to ensure that the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CSO must take immediate action to prevent injury, exposure, non-compliance, and/or property damage.

F. The Contractor shall submit an Accident Prevention Plan (APP) to the COR and CSO at least 14 days before notice to proceed. The APP must be approved by the VA before the performance of any work on the project.

G. The Contractor may be required to submit Activity Hazard Analyses (AHAs): AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new Subconsultant is to perform the work, the Contractor shall prepare an AHA (Examples of electronic AHA forms can be found on the US Army Corps of Engineers web site).

H. All personnel of the general Contractor performing any demo, and/or maintenance work in the VA facilities should have Asbestos Awareness Type 1 training and shall contact the Safety Section of FMS before starting site investigation or installation. This training is meant for individuals that work in the presence of ACM, but are not authorized to disturb or work on asbestos abatement and can be found at the link below:

https://www.epa.gov/asbestos/asbestos-training

1. The types of asbestos of concern include but are not limited to, tiles, walls, mudded elbows above the ceilings, previously inaccessible TSI in wall cavities, and mastic coatings on the back of the old porcelain water fountains, and gaskets.

I. The Contractor must also comply with the following Safety Policies and Standard Operating Procedures (SOP):

1. Fire Protection Program - VAHCS Memorandum 516-22-138-008

2. Work Stoppage in Imminent Danger Situations – (SOP) 516-138S-22-005

3. Control of Hazardous Energy Program Lock-Out/Tag-Out Program -

SOP 516-138S-22-008

4. Hazard Communication Program - SOP 516-138-21-0066

5. Confined Space Program - VAHCS Memorandum 516-18-00-161

6. Power Actuated Tool and Machinery Safety - SOP 516-138S-017

7. Personal Protective Equipment Program - SOP 516-138S-22-009

8. Safe Use of Compressed Gas Cylinders - SOP 516-138S-22-006

9. Construction Safety Program - SOP 516-138S-22-011

10. Fire Protection Code Reviews of Delegated Construction Projects -

SOP 516-138S-22-016

11. Interim Life Safety Measures - SOP 516-138S-22-013

12. Hazardous Material and Waste Management Program - SOP 516-138S-22-002

13. Prevention and Treatment of Heat Stress - VAHCS Memorandum

516-19-00-181 https://www.epa.gov/asbestos/asbestos-training

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14. VHA Pre-Construction Risk Assessment (PCRA)

15. VHA Infection Control Risk Assessment for Construction, Renovation, and

Maintenance

16. See Appendix C.

VII. Resources All installation/construction shall comply with the Contract Documents as well as applicable sections of the latest VA standards and publications, and all references therein. VA standards are required to be accessed on the World Wide Web at www.cfm.va.gov/TIL/ (see Figure 1 below for the example page). Where conflicts exist between VA-adopted codes and standards and the documents on the TIL, the Contractor shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction over the VA to ensure consistency department-wide.VA publications and standards applicable to this project shall include but not be limited to the following:

A. Federal Facility Criteria:

https://www.wbdg.org/ffc/federal-facility-criteria?l=02 B. TIL - Master Construction Specifications:

http://www.cfm.va.gov/til/spec.asp C. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp D. The Technical Information Library (TIL): Use http://www.cfm.va.gov/TIL/ and https://www.cfm.va.gov/til/catalog.asp to access,

1. PG-18-1 Master Construction Specifications

2. PG-18-3 Design and Construction Procedures

3. PG-18-4 Standard Details and CAD Standard

4. PG-18-5 Equipment Guide List

5. H-18-8 Seismic Design Handbook

6. PG-18-9 Space Planning Criteria, and VA-Space & Equipment Planning System (VA-

SEPS)

7. PG-18-10 Design Manuals (by discipline)

8. PG-18-12 Design Guides (graphical, by function)

9. PG-18-13 Barrier Free Design Standard

10. PG-18-14 Room Finishes, Door, and Hardware Schedule

11. PG-18-15 Minimum Requirements for A/E Submissions

12. PG-18-17 Environmental Planning Guidance

13. D-7545 Cultural Resource Management

14. H-7545 Cultural Resource Management Procedures

15. Special Topic Criteria https://www.cfm.va.gov/til/spclRqmts.asp#PHS

16. VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference

17. Cost Estimating.

18. Provide a Design Narrative on each of the project’s submittals.

19. HVAC Design Manual for Hospitals and Clinics

20. Lighting Study.

21. Information Security Directive and Handbook VA 6500 http://www.cfm.va.gov/TIL/ https://www.wbdg.org/ffc/federal-facility-criteria?l=02 http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ https://www.cfm.va.gov/til/catalog.asp https://www.cfm.va.gov/til/spclRqmts.asp#PHS

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22. Environmental Compliance Management Directive and Handbook VA 0062

23. Environmental Management Program VA Directive 0057

24. Energy Reduction Manual (latest edition)

25. Special Topic Criteria https://www.cfm.va.gov/til/TILSiteMap.asp

26. Miscellaneous Criteria https://www.cfm.va.gov/til/spclRqmts.asp

27. Commissioning Process https://www.cfm.va.gov/til/spclRqmts.asp#Cx

E. Office of Construction & Facilities Management:

http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards are found on the World Wide Web at https://www.cfm.va.gov/til/

2. VA Office of Health and Safety (OHS)

3. Construction Infection Control Risk Assessment Memorandum

4. Construction Safety Guide

F. Other design and construction standards and publications that shall be applied to this work include, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

(ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

9. The National Environmental Policy Act (NEPA)

G. Particular attention must be paid to CD4, Symbol Identification of Contract Drawings.

H. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual

(previously List of Equipment Symbols, H-08-6).

I. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

J. Cost estimates shall be developed in strict conformance with the VA’s Manual for

Preparation of Cost Estimates & Related Documents for VA Facilities.

http://www.cfm.va.gov/til/dManual/dmCost.pdf

K. VHA Publications (for example, Directives, Handbooks, Operational Memos, etc.)

https://www.va.gov/vhapublications/index.cfm.

L. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

M. Physical Security Standard, compliance VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

N. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, prevention of legionella disease, and VHA directive 2009-009, domestic hot water temperature limits for legionella prevention and scald control.

O. VHA Directive 1061 – Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems.

P. Example of Technical Information Library screenshot:

https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/TILSiteMap.asp https://www.cfm.va.gov/til/spclRqmts.asp https://www.cfm.va.gov/til/spclRqmts.asp#Cx http://www.cfm.va.gov/index.asp https://www.cfm.va.gov/til/ http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf https://www.va.gov/vhapublications/index.cfm http://www.fgiguidelines.org/ https://www.cfm.va.gov/til/

15 | P a g e

Figure 1. This VA site is commonly referred to as “the TIL”.

Common Industry Software AutoCAD Computer Aided Design software developed by Autodesk.

Revit Building Information Modeling software developed by Autodesk.

ArcGIS Geographic Information System software developed by ESRI.

Corecon Construction Project Management software by Corecon Technologies.

Procore Construction Project Management Software by Procore Technologies.

Acrobat PDF software developed by Adobe Software.

MS Office Microsoft Office software such as Word, Excel, etc.

https://www.cfm.va.gov/til/

Appendices

Appendix A JS Held Final

Assessment Report Correct Structural System for

Building 1, Dated 10/14/2022

(Project No. 516-22-120)

FINAL ASSESSMENT

REPORT

PREPARED FOR:

Department of Veterans Affairs Bay Pines VA Healthcare System 10000 Bay Pines Boulevard Bay Pines, FL 33744

Project No. 516-22-120 Correct Structural System for Building 1

J.S. Held, LLC No: 22050462

Bay Pines VA Healthcare System – Building 1 [22050462]

October 14, 2022

2002 North Lois Avenue Suite 505 | Tampa FL 33609 | 800-971-7252 | Find your expert at jsheld.com Construction | Environmental, Health & Safety | Equipment | Forensic Accounting | Forensic Architecture & Engineering | Water & Fire Restoration

CCONTENTS

INTRODUCTION AND PURPOSE

EXECUTIVE SUMMARY

SCOPE

EXISTING BUILDING INFORMATION

SITE INSPECTION

SITE INVESTIGATION AND OBSERVATIONS

Basement and Crawlspace

Building Envelope

Infrared Roof Survey

Historical Assessment

CONCLUSIONS

CLOSING

APPENDIX A: REPRESENTATIVE CONDITIONS – BASEMENT AND CRAWLSPACE

APPENDIX B: SHORING OF BASEMENT AND CRAWLSPACE CRITICAL AREAS

APPENDIX C: MATERIAL ANALYSIS

APPENDIX D: VCS CORROSION POTENTIAL SURVEY REPORT

APPENDIX E: AAR CONCRETE CORE COMPRESSIVE STRENGTH REPORT

APPENDIX F: REPRESENTATIVE CONDITIONS – BUILDING ENVELOPE

APPENDIX G: TERMITE INSPECTION REPORTS

APPENDIX H: REPRESENTATIVE CONDITIONS – HISTORICAL ASSESSMENT

APPENDIX I: COST AND SCHEDULE ANALYSIS

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IINTRODUCTION AND PURPOSE

This report summarizes a condition assessment of Building 1 of the Bay Pines VA Medical Campus in Bay Pines, Florida (Figure 1). Originally constructed circa 1933, Building 1 served as the main hospital on the Bay Pines VA Medical Campus until a larger replacement hospital was constructed in 1983, at which time Building 1 underwent its first restoration and was subsequently transitioned to housing the campus canteen services as well as providing for behavioral health services and space for administration and support. The five-story building encompasses approximately 94,000 square feet and is one of the buildings within the Bay Pines Administration and Hospital Historic District. The district was added to the National Register of Historic Places in June 2012.

In 2021, a renovation of floors two through five for the purpose of providing outpatient services began.

As only the second major renovation in its nearly 90-year history, there are concerns regarding the integrity of the building’s structural elements as well as the condition of the building envelope components.

This assessment report is intended to address the general conditions of the structural elements and building envelope components of Building 1 and provide an opinion of the building’s structural stability for the purpose of immediate occupancy. The findings presented in this assessment report are based on visual observations as well as intrusive and non-destructive testing. Included in this report are repair recommendations and associated cost/schedule analyses.

Figure 1: Aerial image showing Building 1 and connecting buildings

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EEXECUTIVE SUMMARY

This condition assessment comprised Building 1 of the Bay Pines VA Medical Campus located in Bay Pines, Florida. The areas evaluated in this assessment included the building’s roofs, attic, envelope, the first story, basement, and crawlspace. Evaluation of stories two through five was limited to the historic lobby or the second story and an interior assessment of the building envelope along the exterior walls.

The Bay Pines VA Healthcare System (BPVAHS) commissioned this condition assessment in support of a building renovation and consideration for future repairs. The goal of this study was to evaluate the general condition of Building 1 within the defined areas and identify deficiencies that may affect continued use. The evaluation considered the overall condition of the building, with a focus on identifying existing structural deficiencies and conditions that may develop into future deficiencies, including general recommendations for repair, rehabilitation, demolition, or a combination thereof.

Building Condition

Our assessment revealed the primary structure (slabs, beams, columns, bearing walls, etc.) of Building 1 be in poor-to-fair condition. There were no apparent signs indicative of global instability or impending structural failure. However, the following localized structural deficiencies and conditions (listed in descending order of urgency) should be addressed or are expected to need repair in the estimated timeframes outlined in this report:

Significant spalling or similar displacement of concrete from beams and columns was observed throughout the crawlspace and basement. These conditions were determined to be critical below the kitchen of the cantina and below the mechanical room at the northwest portion of the west building extension and temporary shoring of these areas is recommended prior to the conclusion of the ongoing renovation and return to full building occupancy.

Surface corrosion along steel beams and the underside of the metal floor deck underside was observed from the basement.

Water intrusion through the roof membrane, flashing, and roof framing has allowed water to enter the roof framing system causing deterioration of roof rafters and roof decking within the attic space.

A crack exists along the inside face of the east gable end masonry wall within the attic.

Non-structural elements of Building 1 (roof coverings, façade, interior finishes, etc.) appeared to be in fair-to-good condition and included the following typical conditions.

Exterior: Broken roof tiles, missing gutters and flashings, deterioration of exterior masonry, and failure of sealant joints. Multiple cracks in stucco exterior wall coverings. Ponding water on the loading dock roof.

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Interior: Moisture intrusion at the attic and crawlspace levels, delamination of interior wall, floor, and ceiling finishes, and broken floor tiles

Despite the deficiencies and conditions noted above, it is the opinion of J.S. Held that continued occupancy of the first story of Building 1 is safe and that construction as part of the ongoing renovation need not be limited.

Cost and Schedule Analysis

The construction renovation summary is based on JS Held site inspections and clarification to scopes reviewed in meetings with VA representatives. Quantities are based on elevations from Architectural plans I-29, I-30, & I-31 dated 02/08/1983 and photos/videos documented by JS Held during site inspections and summarized in this final assessment report.

The majority of renovation costs include structural upgrades to the basement and crawl space, including the repair of exposed/corroded rebar, spalling, and cracking in concrete columns, joists, walls, and soffits in the crawlspaces. Remaining costs include upgrades to the Building Facade including, but not limited to;

replacement/fixing decorative terra-cotta, repair to any stucco cracks, repair to wood on the roof overhang, remove/replace sealant at exterior windows and doors, demo/replace tile roof identified on the fifth story, demo/replace built-up roof above the elevator penthouse, new ladder from lower to upper roof, remove/replace copper gutter identified above the fifth-story windows and elevator penthouse, painting the entire exterior building, termite services to the attic, temporary scaffolding to the exterior of the building, and temporary overhead pedestrian walkway for safe entrance/exit to the main entrance of the building.

*The J.S. Held renovation estimate is subject to change based on 100% CD plans and details.

Virtual Walkthrough

As part of the investigation, J.S. Held conducted a HoloBuilder survey to create a virtual walkthrough of Building 1 as is existed at the time of inspection. These conditions are representative of those presented in this assessment report and can be viewed utilizing the following link:

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SSCOPE

J.S. Held was engaged by the Bay Pines VA Healthcare System (BPVAHS) to conduct a condition assessment of the building’s roofs, attic, envelope, first story, basement, and crawlspace for:

Determining the conditions of the building components in the aforementioned areas.

Determining the urgency of retrofitting compromised building components in the aforementioned areas.

Determining requirements and providing recommendations to make identified areas in question permanently safe and structurally sound.

Providing temporary solutions to make such areas safer until permanent repairs can be made.

Estimating costs and schedule for the remedial actions proposed in the assessment.

The scope of our investigation was limited to the building’s exterior, first-story, crawlspace, and basement, though portions of stories two through five were also evaluated for historic and building envelope purposes. Our investigation focused on readily visible elements without removing finishes, cladding, coverings, or other obstructions to expose concealed conditions; however, our investigation was supported by the use of infrared drone photography and concrete testing within the basement and crawlspace.

The following items were outside the scope of our assessment and are not included in this report:

Structural building conditions within stories two through five

Hazardous materials sampling, testing, and inspection

Review of existing conditions for building or energy code conformance

Review of existing MEP systems, equipment, or utility services

In general, structural and other building elements assessed for this report were rated using the following qualitative scale:

Good: First signs of light deterioration may be visible but the overall performance of the element is not affected. Repairs are not expected for at least 10-15+ years.

Fair: Average wear for building age. Moderate signs of deterioration. Repairs expected within 10 years.

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Poor: Signs of advanced deterioration. At or near the end of the expected lifecycle.

In addition to the definitions above, some elements may be referred to as:

Unknown: Structural element covered by finishes or otherwise not visible.

Critical: Signs of severe deterioration. Temporary shoring is recommended to be installed in critical areas for the near term and prior to the implementation of permanent repairs, though shoring is not required for continued occupancy of the first-story building or continued work as part of the ongoing construction.

It should be noted that any items identified as Critical have been reported to BPVAHS personnel prior to the issuance of this report as a matter of structural urgency. These included:

Areas of the first-story concrete floor structure are deemed to be in critical condition and for which temporary shoring is recommended.

A roof ladder from a low slope roof to a higher low roof area that has become detached could present a life safety issue where a user to be unaware of its existence.

EEXISTING BUILDING INFORMATION

As part of the investigation, J.S. Held was provided with original construction drawings dated 1931 and renovation drawings dated 1983. The building is generally constructed of exterior masonry bearing walls atop a concrete foundation, interior concrete floor slabs and columns, and wood-framed roofs. The exterior is clad with stucco and the roof covering consists of clay tiles. As part of the 1980’s renovation, structural deficiencies were identified throughout the building and repairs included the jacketing/encasement of multiple concrete structural elements within the crawlspace and basement (e.g.

pile caps, columns, beams, and joists). To the best extent possible, efforts have been made to refer to structural elements in this report with the same nomenclature used in the 1983 renovation drawings.

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SSITE INSPECTION

J.S. Held was provided access to Building 1 between June 21, 2022, and July 5, 2022. Building conditions were evaluated by the following J.S. Held employees at varying times throughout the inspection period:

Mr. Andrew Lovenstein, P.E.

Mr. Brandon Davis, P.E.

Mr. Gibson M. Jones Jr., R.A.

Mr. Osvaldo Arevalo, P.E.

Mr. Matt Staffeld, P.E.

Mr. Ilan Caballero, P.E.

Mr. Scott Hollingsworth, P.G.

Mr. Andrew Feliciano, E.I.

Mr. Wes Kendrick, E.I.

Mr. Scott Jones, E.I.

In addition, J.S. Held subcontracted All About Pest to conduct a termite inspection for the entirety of Building 1 and VCS, Inc. for conducting a corrosion potential survey within the basement and crawlspace.

All subcontracted work was completed within the inspection period above.

Mr. Lovenstein and Mr. Jones returned to Building 1 on August 11, 2022, to make additional observations regarding moisture intrusion.

SITE INVESTIGATION AND OBSERVATIONS

Basement and Crawlspace J.S. Held inspected the basement and crawlspace areas from June 21-23, 2022. Personnel conducting the basement and crawlspace inspection include Mr. Matthew Staffeld, PE, Mr. Osvaldo Arevalo, PE, Mr.

Wesley Kendrick, EI, and Mr. Scott Jones, EI. Additionally, concrete cores were taken by Mr. Scott Hollingsworth, PG, and Mr. Wesley Kendrick, EI on July 5, 2022, while representatives of VCS, Inc. performed half-cell potential testing.

For this report, “Crawlspace A” will refer to the crawlspace located beneath the five stories located along the east side of Building 1. “Crawlspace B” will refer to the crawlspace located beneath the two stories located on the west end of Building 1, and “Basement” will refer to the below-grade room interconnecting the two crawlspaces.

Concrete elements within the…