S02_SOW_Renovate B5 Linen Rms.pdf

Edward P. Boland VAMC, Central Western Massachusetts Healthcare System

421 N Main Street

Leeds, MA 01053 September 26, 2023

631-24-002-SOW-C Page 1 of 7

VHA-NHM-STC_SOW-Template Draft

Construction Statement of Work for Renovate B5 Linen Rooms

Project Number: 631-24-002

Location(s):Building 5 at VAMC, Leeds, MA

1 Overview

1.1 General Intent

The Contractor provide professional services to include all labor, abatement, disposal, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.

All work must meet VHA, OSHA, EPA, and Mass DEP standards

1.2 Project Specific Scope of Work – Renovate B5 Linen Rooms

After award, but prior to the start of any field work, the contractor shall contact the COR to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot work permits. Field work may not commence until these plans have been approved as detailed below.

1. Room 017. Install Energy Recovery Ventilator (ERV) and all related duct work on wood ceiling. Scope requires plumbing, HVAC, as well as other requirements detailed in the specifications. See Section 01 00 00 paragraph 1.3 C and Drawings for Room 017 for more details.

2. Room 020. Renovate storage room into 1x clean linen room, fur out walls and add Fiberglass Reinforced Plastic (FRP).

Potentially drop the ceiling, and install ERV and all related ductwork. Abatement of pipe is expected. See Section 01 00 00, paragraph 1.3 C and Drawings for Building 5 for more details.

3. Fully abate and refinish the designated areas listed below of

ACM materials. Abatement must be down to bare concrete;

subsurface prep may be significant. This includes the following tasks (See Section 01 00 00, paragraph 1.3 D and Section 02 82 11 for more details):

a. Building 5 Room 17:

Room Type APPROXIMATE Units

631-24-002-SOW-C Page 2 of 7

017 Fire Door 1x 017 Black

Mastic on Wood Ceiling

505 SF

017 Pipe and Fitting insulation

35 LF

1.3 General Scope Items

The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 x 2330 for the signing of the waste manifests.

7. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

8. All work shall be performed in accordance with Massachusetts DLS regulations and OSHA codes.

9. All coordination with utility companies shall be the responsibility of the contractor.

631-24-002-SOW-C Page 3 of 7

1.4 Site Access and Management Requirements

The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. No contractors cannot work if they are exhibiting any COVID/FLUE/COLD symptoms.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

1.5 List of Attachments

The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

1. RFI Form

2. Hot Work Permit

3. Life Safety Risk Assessment

4.NESHAP

5.Project Drawings 6.Submittal Cover Sheet

2 Submittals

Submittals may be sent after the notice to proceed (NTP) is received by the contractor. Submittals, meeting minutes and all contractor record keeping shall utilize management software such as Procore ©, Outlook excel and other manual management systems are NOT acceptable. The general contractor is responsible for reviewing and confirm submittals adhere to contract requirements and quality standards.

Leeds, MA 01053 September 26, 2023

631-24-002-SOW-C Page 4 of 7

VHA-NHM-STC_SOW-Template Draft

3 Proposed Schedule

All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

07:00-16:30h Monday through Friday

Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the Project COR.

Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 365 calendar days (i.e. Period of Performance) after receipt of NTP.

4 Work Location and Restrictions

The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Building 5 at VAMC, Leeds, MA.

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

4.1 Project Safety

Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the sections 1, 4, and their subsections.

631-24-002-SOW-C Page 5 of 7

FAR Clause 52.236-13 subparagraph (f) is invoked:

4.2 Penetrations of Fire and Smoke Barriers

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site specific Facilities Management Service (FMS) via the COR. See Specification Section 01 35 26 Safety Requirements and 07 84 00 Firestopping for details.

4.3 Interim Life Safety Protection Measures

Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

• Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

• Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

• Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces including Fire Department Connection.

• Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections.

Provide fire watch in accordance with NFPA standards for impairments. Request approval of impairments from the COR in writing a minimum of 72 hours in advance.

631-24-002-SOW-C Page 6 of 7

• When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

4.4 Parking

Parking is rigidly controlled throughout the Medical Center.

Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking is allowed in employee lots or project laydown area, but vehicles MUST be registered at Building 25 with Police Services.

4.5 Storage of Equipment and Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

4.6 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

631-24-002-SOW-C Page 7 of 7

4.7 Site Utilities

The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

4.8 Infection Control

All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

5 Material and Workmanship Quality

All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

**************** End SOW ****************