S02 - Solicitation No. 36C26126R0041.docx

Solicitation No. 36C26126R0041, Project No. 593-26-103, Renovate Education Building Training Hub at VA Southern Nevada Healthcare System

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of

36C26126R0041

X 05-06-2026

593-26-4-5905-0021

593-26-103 36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 Construction Team II 4951 Arroyo Road, Building T34, RM 100 Livermore CA 94550-9650 Offerors are authorized to send offer proposals via email. Offers should be emailed to daniel.jhun@va.gov

Daniel Jhun

650-493-5000 EXT 60009

a. Project Number: 593-26-103 Project Title: Renovate Education Building Training Hub at VA Southern Nevada Healthcare System NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45M.

b. This is a firm-fixed price construction requirement. Offeror must furnish all labor, material, transportation, required engineering services, overhead, profit to renovate education building training hub at VA Southern Nevada Healthcare System in accordance with SOW, specifications, and drawings.

c. Place of Performance: 6900 North Pecos Road, N. Las Vegas, NV 89086

d. Period of performance: 120 calendar days

e. This requirement is a total SDVOSB set-aside. The Government intends to award one (1) firm-fixed-price construction contract without conducting discussion with offerors; however, the Government reserves the right to conduct discussions later determined to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; and waive informalities and/or minor irregularities in offers received. All offerors must have current registration eligible SDVOSB prior to RFP evaluation and prior to award. An award will be made to the lowest priced proposal that is responsive to the terms of the RFP. The Government will consider only price as the proposal selection criteria for the contract award. One (1) firm-fixed-price construction will be awarded to a qualified SDVOSB offeror with the lowest priced proposal as a response to this solicitation.

f. An offer guarantee is required in the form of a bid bond, which may be submitted electronically by the proposal due date/time to the Contracting Officer, Daniel Jhun by email at daniel.jhun@va.gov. Note: Performance and Payment bonds will be required by the successful offeror within ten (10) days of notice of award.

g. Questions and /or request for information (RFI) must be submitted using the RFI form attachment and are due no later (NLT) May 19, 2026 at 10:00 AM PDT to the Contracting Officer, Daniel Jhun, by email at daniel.jhun@va.gov

h. All certified SDVOSB vendors are afforded the opportunity to submit an offer for this RFP. All interested SDVOSB firms must submit a proposal IAW the instructions and termsas stated in this solicitation.

i. A pre-proposal site visit is scheduled for Tuesday, May 12, 2026, at 12:00 PM PDT. The meeting will take place at the VA Southern Nevada Healthcare System, 6900 North Pecos Road, North Las Vegas, in Building 6 (Administration Building), Room 1H112, Engineering Conference Room.

X X

N/A X

10 Calendar Days

2:00 PM

PDT

06-08-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 Construction Team II 4951 Arroyo Road, Building T34, RM 100 Livermore CA 94550-9650

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Daniel Jhun

Table of Contents

STATEMENT OF WORK (SOW)

Project 593-26-103 Renovate Education Building Training Hub VA Southern Nevada Healthcare System 6900 North Pecos Road, N. Las Vegas, NV 89086 Building 7

PROJECT SUMMARY

The VA Southern Nevada Healthcare System (VASNHS) Education Services Department requires the renovation of the main training hub and surrounding spaces to properly facilitate educational training and other events within the space. The current space is equipped with aging infrastructure and AV equipment that often fails and interrupts the services being provided. The training hub is also not sufficiently equipped with adequate internal storage space, resulting in unavoidably crowded and unsightly space. Furthermore, aging finishes of the space – such as flooring, wall surfaces and paint require replacement, refurbishment or upgrade to establish proper professional appearance for all stakeholders of the educational training hub.

SCOPE

VASNHS solicits the services of a licensed contractor for construction management services for the renovation of the education training hub. The renovation project encompasses significant upgrades to improve functionality, aesthetics, and technology integration. The scope includes: constructing two new 10’ high pony walls, 6’ from northern wall with a 3’ 6’’ min. opening from western wall; installing all necessary hardware, electrical and data connections to mount and connect a television on the southern face of these pony walls; removal of the existing manual vertical dividing wall and installation of a new automatic dividing wall in its place; complete removal and disposal of the horizontal dividing wall and all attached and associated hardware and components; combining of rooms 1H125A with 1H122A and 1H124A with 1H123A creating two larger spaces; removal of existing acoustic ceiling in each storage room and installation of new acoustic ceiling in larger storage rooms; Removal of existing twin double door assemblies at each storage room and installation of single double door assemblies in their place; replacement of existing carpet tiles in the training quad rooms with new carpet tiles; the quad’s surrounding corridor’s carpet tiling shall be removed and replaced with terrazzo-style tile flooring; Removal of two (2) existing 36’’ northern entrance doors and replacement with two (2) new 42’’ doors; removal of all ceiling-mounted projectors and their associated wiring, as well as the ceiling mounted projector screens installed within the quad; removal of existing 3 smartboards and their associated wiring within the quad; preparation of the southern walls within 1H124 and 1H125 for mounting of two new monitors; removal of existing podiums located in 1H122, 1H123, 1H124, and 1H125 along with their utilities; Installation of new underfloor utility runs for the two new podiums in 1H124 and 1H125 requiring trenching into concrete and GPR scanning; and repainting of entire wall space within education quad.

Additionally, contractor shall install all required utilities and connections for new audiovisual equipment within the education quad rooms that is being procured as a part of a separate VA effort. Contractor will be expected to work in conjunction with chosen equipment manufacturer or their assignee for the installation of equipment. This assignee may have workers within the boundary of construction to facilitate the installation of the new AV equipment within the education training quad.

HOURS OF OPERATION & HOLIDAYS

Normal duty hours are 8:00 AM – 4:30 PM, Monday through Friday not including standard Federal Holidays. Federal Holidays can be obtained on OPM’s website (www.opm.gov). All work performed shall be coordinated and scheduled through the COR. Any off-duty work must be coordinated with the COR at least 2 weeks prior to the work taking place.

DESCRIPTION OF SUPPLIES OR SERVICE OBJECTIVES

The contractor will provide all labor, materials, tools, associated equipment, and services necessary for the service of the areas of work of this project as listed below. All proposals shall include all stages of services for this project. The respective areas of work are shown in the attached drawings, 593-26-103 Reference Drawings.

CONSTRUCTION PHASES AND REQUIREMENTS

Site Investigation, Engineering, and Inspections

1. Perform Ground Penetrating Radar (GPR) scanning to identify existing structure within the existing concrete floor slab.

2. Retain a licensed Structural Engineer to provide stamped structural shop drawings and calculations for the structural support of the new automatic partition wall track. Calculations shall verify adequate building structural support for the automatic dividing wall and seismic design per code. Provide structural drawings per Submittal Table in Submission Requirements for Deliverables.

Installation

The attached drawings labeled “593 26 103 Reference Drawings” are provided for reference only and do not constitute construction documents. The Contractor is responsible for determining the means and methods necessary to execute all work described in this Statement of Work (SOW). All work shall be performed in accordance with this SOW and its associated reference documents, with final approval provided by VA COR.

All work below shall be phased to minimize impact on facility operations due to construction. Contractor shall establish a final phasing plan prior to start of work via discussion with VA Engineering/COR, the education services department, and the AV equipment vendor. Final phasing plan will be approved by VA COR.

1.Infection Control Risk Assessment (ICRA):

1.1 Phasing plan for ICRA barriers will be determined by contractor and approved by VA COR prior to start of work.

1.2 The contractor shall erect ICRA barriers as needed to ensure all construction activities that produce dust or other contaminants do not spread throughout the building.

1.3 Contractor shall provide ICRA barrier shop drawings and ICRA permits showing barrier locations, risk classification, negative pressure filtration devices and other dust containment control measures as necessary for approval by the VA prior to starting work. Contractor is responsible for abiding by all VA ICRA requirements found within the latest VHA ICRA document as applicable.

2. Wall Modifications

2.1 Construct two new 10’ high pony walls, 6’ from the northern wall, with a 3’ 6’’ opening from westernmost wall, to enclose an internal storage space. Wall shall be structurally sound and shall include a box-header that extends into the westernmost wall for support.

2.2 Install all necessary backing materials, electrical, and data connections to support a television (TV and mounts to be installed by others) on the walls.

3. New Automatic Partition Wall

3.1 It is expected that the panel wall may take dual operators due to the length of the wall and the depth of the door storage pockets. If dual operators are needed, they shall operate as a single system with a single control panel to operate the panel system.

3.2 Remove the existing manual vertical dividing walls and track and replace the North / South wall with a new electric automatic continuously hinged dividing wall.

3.2.1 Reuse the exiting door pocket storage walls and enclosure doors.

3.2.2 Install pocket door safety switches to prevent operation of the panel system unless the doors are open.

3.2.3 Install all required utilities, equipment, structural supports, track and associated materials for the new automatic dividing wall.

3.2.4 The contractor shall submit detailed structural shop drawings for the new partition wall supports stamped by a Structural Engineer with a Professional Engineer (PE) license.

3.2.5 The basis of design is the ModernFold Acousti-Seal Legacy Electric Automated Continuously Hinged Panel System, STC 52 with Presto® package or equivalent.

3.2.5.1 Provide control panel and associated wiring as necessary for the new wall.

4. Ceiling Modifications

4.1 Remove the horizontal dividing wall and all associated components and hardware. Gypsum soffit that the dividing wall is located within is to remain. After removal of dividing wall, patch and finish existing soffit to a smooth condition such that no evidence of the previous track remains. Any adjustments made to the acoustic ceiling during construction to accommodate the removal of the manual dividing wall must be returned to original condition.

4.2 Install new ceiling grids and ceiling tiles where equipment was removed to match the existing ceiling grid.

4.3 Re-mount existing Wi-Fi access points, lights, HVAC air terminals in their original locations as necessary.

5.0 Storage Room Modifications

5.1 Expand storage capacity by merging rooms 1H125A and 1H122A, as well as rooms 1H124A and 1H123A, creating larger, more efficient storage areas.

5.2 Install new ceiling grids and ceiling tiles for new combined storage space.

6.0 Podiums

6.1 Remove existing podiums in all four rooms, and their associated furniture feeds, 4-port data, and AV cables not being reused back to source as required by VA requirements.

6.2 Provide new electric and AV/Data to the location of the two new podiums via underfloor conduit and floor boxes, requiring trenching into concrete and GPR scanning. Coordinate with VA and AV equipment vendor for location of new utility runs for new podiums. Equipment vendor reference shown within attached 593-26-103 AV Equipment Locations. This document is for reference only, and shall not be considered construction documents.

6.4 Provide two (2) empty 1 1/4” conduit from each new podium locations to an above ceiling stub out at the nearest wall for AV / Data equipment cabling. Coordinate location with adjacent wall mounted TV AV / Data conduit. Provide all necessary data/power wiring through this new conduit as necessary for new podium connection.

6.5 Coordinate location of podium with spotlights and get VA approval for the final location prior to concrete cutting for floor boxes.

7.0 Lighting Changes

7.1 Install two new spotlights over the new podiums in 1H124 and 1H125. Install separate light switches at indicated locations.

7.2 Remove lights in the East / West partition wall soffit.

8.0 Flooring Changes

8.1 Replace existing carpet tiles in the training quad with new Kinetex 24x24 floor tiles, J+J flooring, Catalyst 1841, Color: 284 Accelerator or equivalent carpet tiles. Submit samples for approval.

8.2 Remove and replace existing corridor carpet tiling with tile flooring matching the terrazzo-style tiles in the main lobby 1H121. Reference the attached specifications for exact tiling.

8.3 Replace cove base moldings and provide transition strips that match surrounding space as needed.

9.0 Door Modifications

9.1 Door Replacement: Replace two (2) existing 36’’ northern entrance doors with two (2) new 42’’ doors. New doors will be compliant with all ABA/ADA standards.

9.2 Replace existing twin double door assemblies at each storage room with single double door assemblies.

9.3 Re-use existing hardware as able. Provide new hardware as necessary. Match existing door materials and finishes.

10.0 Existing Equipment Removal

10.1 Remove all ceiling-mounted projectors and associated power, data and audio-visual wiring. Terminate wiring back to source.

10.2 Remove the ceiling-mounted projector screens and associated wiring in all four rooms. Terminate wirings back to source.

10.2.1 Remove screen control panels and install cover plates over back boxes.

10.3 Remove existing 3 smartboards and prepare the southern walls within 1H124 and 1H125 with all necessary utilities, backing and mounting hardware to mount a 100’’ monitor above the existing smartboard location. Final location of new monitor to be determined by VA COR.

11.0 Electrical Improvements

11.1 Demolish receptacles at each removed smartboard back to the junction box. Provide ivory cover plates for empty back boxes.

11.2 Install all required power receptacles for new audiovisual equipment as necessary. Coordinate with VA and AV equipment vendor.

11.3 Install conduit pathways for new audiovisual equipment as necessary. Coordinate with VA and AV equipment vendor.

11.4 Install quad receptacles at each new podium location in appropriately sized floor boxes

11.5 Install proper electrical circuits as required per the movable partition wall manufacturer's guidelines.

11.6 All electrical circuits are to use open breakers in power panels in 1H139 Electrical Room. Coordinate with VA COR at least 14 calendar days prior to electrical shutdowns and panel selection.

12. Data Cable Modifications

12.1 Demolish UTP data cables at each smart screen location back to the 1H127 Telecommunications Room. Provide ivory cover plates for empty back boxes.

12.2 Install new 2-port CAT6A Work Area Outlets (WAO) at the new TV locations. Coordinate height with VA.

12.3 Terminate all new CAT6A UTP in the 1H127 Telecommunications Room.

12.4 Install 2ea new 4-port CAT6A WAO for the new podium floor box locations.

13. Painting

13.1 Contractor shall paint all walls within the education quad space. New paint shall match existing paint that is currently present within the quad rooms. See specifications for details.

Protection of Existing Work

1. The Contractor shall preserve and protect all structures and equipment, adjacent to the work site and which do not interfere with the work required under this contract. Contractor is responsible for restoring any structures or equipment that become damaged by contractor’s work.

2. The Contractor shall protect from all damage of improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requirements and reasonable care while performing the work.

3. The contractor shall under regulations prescribed by the Contracting Officer use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed the loading capacity recommended by manufacturers and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the contractor to cross curbs or sidewalks the contractor shall protect them from damage.

4. It is the responsibility of the contractor to repair suitably or replace all damaged property due to contractors’ negligence.

Period of Performance

The Period of Performance will begin upon issuance of a Notice to Proceed from the VA Contracting Officer. All tasks associated with this contract shall be completed within one hundred and twenty (120) calendar days after issuance of notice to proceed (NTP).

CONSTRUCTION SCHEDULE REQUIREMENTS

1. Contractor shall develop and submit an estimated construction schedule within 10 business days of NTP and before start of construction on site.

2. The schedule shall be developed based on the critical path Method (CPM) showing at a minimum the milestones and durations, broken down by discipline applicable to the project (i.e. Mechanical, Electrical, Structural, etc.). This schedule and its durations will be submitted to VA for approval.

5. The schedule, as a minimum, shall show the milestones within the construction phasing plan, proposed phasing notes, and inclusive of major divisions of work.

6. Any closures, disruptions, shutdowns, or other interruptions shall be communicated to the VA COR at least 14 calendar days prior to event and shall be reflected within the project schedule.

SUBMISSION REQUIREMENTS FOR DELIVERABLES

1. The Contractor shall furnish the required documents described following and as listed within the Submittal Table below.

a. Shop Drawings

i. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated. The contractor shall provide detailed structural support drawings for the new partition wall track stamped by a Professional Engineer (PE)

b. Product Data

i. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

c. Samples

i. Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving Colors for the project.

2. All electronic deliverables submitted as PDF files shall be searchable and contain a bookmarked Table of Contents linked to respective sections, title pages, etc.

Drawings in PDF shall have bookmarks for each drawing page within a table of contents to allow quick navigation to individual drawing sheets.

3. All digital files shall be submitted electronically. Contractor to upload Submittals, RFIs, and other relevant documentation to an online construction management website such as Procore or similar. Contractor will provide VA representatives with proper access to the construction management website. Submittal title pages shall contain at minimum the following: Project Name, Client Name (VA Southern Nevada Health Care System), Contract Number, Project Number, Submittal phase, Name of Contractor, Submittal Date.

4. All files, layers, naming conventions and standards should follow the VA BIM & CAD Standards described on PG-18-13 of the TIL.

5. The Construction Contractor or their assigned Architect-Engineer (A-E) shall develop As-built drawings based on record drawings from construction.

SUBMITTAL TABLE

Submission Phase Submittals Hard Copies Qt. Paper Size for Hard Copies Digital File Formats

NTP + 5 business days Construction QA/QC Plan 1 8 ½ x 11 inch PDF

STAMPING OF CONTRACT DELIVERABLES

The Construction Contractor shall stamp/seal and date structural construction documents drawings as follows:

1. Each deliverable (drawings) shall have a certified cover document showing for each discipline the name and stamp or seal of the professional who supervised the work, and the date each stamp or seal was affixed; or

2. An electronic equivalent that indicates for each discipline the name, stamp or seal of the professional who supervised the work, and the date each stamp or seal was affixed.

REFERENCES

The references below provide essential, but not all-inclusive, references. Refer to individual technical documents in the Technical Information Library for all VA Design and Construction Criteria. The Construction Contractor will be responsible for reviewing the guidelines in the TIL and incorporating the applicable criteria into the applicable shop drawings.

Comprehensive VA design and construction guidelines and specifications can be found at the Technical Information Library (TIL) at http://www.cfm.va.gov/TIL.

Conflicting criteria shall be brought to the attention of the VA Contracting Officer for resolution.

VA Standard Title/Section DESIGN AND CONSTRUCTION PROCEDURES PG-18-3 Topics: 01 Codes, Standards and Executive Orders; 02 Drawings Manual for Preparation for Cost Estimates and Related Documents for VA Facilities Program Guide PG-18-1 Master Construction Specifications Program Guide PG-18-3 Design and Construction Procedures Program Guide PG-18-4 Standard Details and CAD Standards Program Guide PG-18-10 Design Manuals Program Guide PG-18-12 Design Guides Program Guide PG-18-13 Barrier Free Design Standard Program Guide PG-18-14 Room Finishes, Door, and Hardware Schedule Program Guide PG-18-15 A/E Submission Requirements – Volume C Minor and NRM Projects Program Guide PG-18-17 Environmental Compliance Manual

QUALITY CONTROL

1. The Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 10 business days after receipt of Notice to Proceed, the Contractor shall submit a QA/QC plan describing each task that will be taken during development of the various submittals of the project; name of Contractor member responsible for QA/QC for Contracting Officer approval. Each task shall be initialed and dated by the responsible Contractor member.

3. The QA/QC shall cover all elements of the construction of the project.

4. Submit and Maintain a Construction Quality Control (CQC) Plan: As an effective quality control program, the CQC Plan will assure that all services required by this contract are performed and provided in a manner that meets professional construction quality standards in accordance with VA Construction Specifications.

b. The same person that performs the construction work which is submitted for quality control may not perform the independent technical review (ITR).

c. Correct errors and deficiencies in construction activities before proceeding to subsequent stages or submitting them for Government review.

5. Include the Construction Schedule in the Master Project Schedule: Show the sequence of events involved in carrying out the construction tasks within the specific Contract period.

a. This should be at a detailed level of scheduling sufficient to identify all major construction tasks, including those that control the flow of work.

b. Include review and correction periods associated with each item to serve as both a forward planning and a project monitoring tool.

c. Include in the CQC Plan the discipline-specific checklists to be used during the construction phases and quality control of each submittal.

d. Submit at each construction phase or discipline-specific milestone as part of the project documentation these completed discipline-specific checklists.

e. If the schedule is changed, submit a revised schedule reflecting the change within 5 business days.

6. Field Construction Quality Control: The CQC Plan must capture the Contractor's intentions to keep field construction work to the utmost quality, ensuring adherence to VA Construction Specifications.

a. The Contractor shall develop and follow specific procedures for conducting inspections, tests, and verifications at different construction stages, with scheduled VA inspections before moving on to other major divisions of labor or closing out major divisions of labor

b. Maintain thorough documentation of all inspections, materials testing, and verifications, including corrective actions taken to address any deficiencies found.

c. Ensure that all construction work, including subcontracted work, is performed in accordance with approved plans, specifications, and quality standards.

b. Notify the Contracting Officer, in writing, of the name of the individual, and the name of an alternate person assigned to the position.

8. Quality Assurance Liaison: The Contractor shall ensure ongoing communication and verification of quality standards.

a. Facilitate regular quality assurance meetings to review progress, discuss upcoming activities, and address any quality-related issues. This topic can be implemented in bi-weekly meetings.

b. Provide the COR with access to all quality control records and documentation for review and verification.

PRE-CONSTRUCTION SITE INVESTIGATION

1. The Contractor and/or their assigned representatives shall conduct a site investigation to verify existing conditions of the project areas.

2. The site investigation shall be scheduled for a minimum of one day and be coordinated with the VA COR.

a. The site investigation may take place on the same day as the kickoff meeting.

3. Contractor shall plan to conduct all site investigation activities after hours (after 4:00 pm) to minimize impact to facility operations.

4. Contractor shall at a minimum visually verify locations of floor mounted and ceiling mounted equipment, locations of utilities, telecommunications, and electrical that will need to be addressed per this SOW.

CONSTRUCTION MEETINGS

5. The Contractor shall coordinate with the COR to hold a mini charrette within 10 business days of NTP.

a. The goal of the mini charrette will be to bring the Contractor, affected Services, and Engineering together to discuss typical operations of each area and phasing limitations from the perspective of the Service.

b. The overall intent for this meeting will be to better inform the Contractor’s phasing plan early on to minimize changes to the plan after construction start.

c. The Contractor should allow a minimum of 4 hours for the charrette.

d. Microsoft Teams is an acceptable method to carry out Mini Charrette

e. Mini Charrette Deliverables:

i. The Contractor shall prepare a document that summarizes Strengths, Weaknesses, Opportunities, and Threats (SWOT), phasing, etc. of the items discussed within the mini charette, due 5 VA business days after the mini charrette.

3. The Contractor shall schedule bi-weekly construction meetings. Bi-weekly meetings in this context shall mean “to occur every two (2) weeks”.

a. Bi-weekly meetings shall be held via teleconference.

b. The Contractor shall record minutes for all conferences and meetings.

c. The minutes shall be sent to all attendees within 3 business days of meeting for review and comment.

d. A 3-week lookahead of the current construction schedule should be reviewed at this meeting.

i. Contractor to submit 3-week lookahead no later than 2 business days prior to the scheduled bi-weekly meeting.

e. The Contractor shall incorporate comments, finalize meeting minutes, and send final minutes to all attendees within 5 business days of respective meeting or conference.

REFERENCE MATERIALS

The government will provide the following materials to the contractor for reference during the pre-construction phase:

These as-built drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the contractor.

GOVERNMENT REVIEWS

The government requires 5 business days to review and respond to submittals and RFIs unless otherwise modified by this SOW.

VA SECURITY REQUIREMENTS FOR CONTRACTORS

All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks regulating VA personnel regarding information and information system security.

a. Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR (Contracting Officer Representative) by the contractor. Request submission is the contractor’s responsibility to properly fill out the documents identified below. These documents will become a package for submission of Non-PIV Card application:

1. VA Fingerprinting form

2. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

3. Authorization For Release of Information (VA Form 0710)

4. Self-Certification of Continuous Service

5. Contractor Background Investigation Request

b. Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

c. Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non-sensitive or Low Risk positions in VA.

d. Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information.

e. VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

f. PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

g. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk.

h. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

i. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non-PIV Card may result with a restricted, limited, or no access to the job site. See attached blank forms/documents that is required for submission of Non-PIV Card application for each of contractors/sub-contractors Contractor shall not require access to the VA internal trusted network for this scope. The certification and accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required.

– END OF STATEMENT OF WORK –

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTION TO OFFERORS

1. INTRODUCTION

a) This Request for Proposal (RFP) is a solicitation for a firm-fixed price contract in accordance with (IAW) Federal Acquisition Regulation (FAR) parts 15 & 36. This procurement action is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). An award will be made to the offeror that is responsive to the terms of the solicitation and is most advantageous to the Government, considering only price included in the solicitation. One (1) firm-fixed price construction contract will be awarded to a qualified SDVOSB offeror with the lowest priced proposal as a response to this solicitation.

b) The Government intends to generate an award without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be necessary by the Contracting Officer. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

c) Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors must ensure that the information and documentation furnished in support of the price proposal is current, factual, complete, and accurate. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer with the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d) This requirement is a total set-aside for SDVOSB.

e) The Wage Determination General Decision Number: NV20260038 01/30/2026 is applicable for this solicitation.

f) An offer guarantee is required in the form of a Bid Bond, which may be submitted electronically by the proposal due date/time to the Contracting Officer, Daniel Jhun, at daniel.jhun@va.gov Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of Notice of Award.

g) Offerors must have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be certified Veteran Eligibility (CVE) verified prior to the submission of proposals. Offerors must be certified in SBA Small Business Search the time submission offer and prior to award. SBA Small Business Search Link: https://search.certifications.sba.gov/. SBA Small Business Search will be used as the official source for SDVOSB verification for this solicitation. In accordance with (IAW) VA Acquisition Regulation (VAAR) 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

h) Additional VET Certification Information:

1) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

2) According to 13 CFR 128.402(a), to be eligible to submit an offer on a VOSB or SDVOSB contract,

(1) The joint venture should be designated as a VOSB or SDVOSB joint venture in SAM with the VOSB or SDVOSB-certified joint venture partner identified, and

(2) The VOSB or SDVOSB joint venture partner must be certified.

3) If proposed as a joint venture, a copy of the executed joint venture agreement must be included in the proposal

i) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

j) NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

k) Attachments (included with this solicitation):

593-26-103 Combined Specifications 593-26-103 Reference Drawings

593-26-103 ICRA

593-26-103 NEPA CATEX

593-26-103 Pre-construction Risk Assessment (PCRA) Price Breakdown

VAAR 852.219-75 (JAN 2023)(DEVIATION)

CONTRACTOR CERTIFICATION REGARDING SAFETY AND ENVIRONMENTAL

Request For Information form.docx Wage Determination NV20260038 01-30-2026 Pre-Solicitation Site Visit Presentation

l) Any questions may be directed to Daniel Jhun at daniel.jhun@va.gov

2. PROPOSAL PACKAGE REQUIRED SUBMITTALS:

a) All proposals shall be submitted and include the following:

1. Price…