S02 Solicitation 36C24826Q0107.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 83

36C24826Q0107

X

01-15-2026

675-26-1-3591-0002

675-26-801

36C248

Department of Veterans Affairs Network Contracting Office (NCO) 8 Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Elizabeth Romero (407) 399-7526

Project Title: Design-Build (DB) Perform Emergency Repairs at Lake Nona Parking Garages Project No.: 675-26-805 Project Location: Orlando VA Healthcare System, 13800 Veterans Way, Orlando, FL 32827 Magnitude of Construction: Pursuant to FAR Ref 36.204(g), Between $5,000,000 and $1,000,000.

NAICS: 238110 - Poured Concrete Foundation and Structure Contractors PSC Code: Y1LZ - Construction of Parking Facilities As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I quotes will be evaluated to determine which offerors will submit quotes in Phase II. Block 13a refers to Phase I Quotes.

This requirement is 100% set-aside for U.S. Small Business Administration certified, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Vendor verification for SDVOSB can be found here at https://www.vetcert.gov/.

The VA Medical Centers are SMOKE-FREE facilities. Contractors, in order to enter the campus, you must have a valid ID.

All offerors must comply with all solicitation terms and conditions.

AT THE TIME OF QUOTE SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov U.S. Small Business Administration: https://www.sba.gov Refer to solicitation 36C24826Q0107 instructions for requirement details and cutoff date for submission of quote.

NO SITE VISIT will be conducted during PHASE I of this solicitation.

RFIs DUE DATE: January 20, 2026 at 1:00 PM EST (if any), email to elizabeth.romero@va.gov.

PHASE I QUOTES DUE DATE: January 28, 2026 at 1:00 PM EST

10 258

X X 52.211-10

X 10

VIA EMAIL 12:00 PM EST

01-28-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 6

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

2500 Lakemont Avenue, Rm #114 Orlando FL 32814

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Elizabeth Romero

VA-VHA-RPOE-2022-36342

36C24626Q0107

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) ...22

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.5 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

3.6 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES

(DEC 2023)

3.7 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.8 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

3.9 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

3.10 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

3.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

3.12 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.13 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

3.14 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (MAY 2024)

3.15 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

3.16 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

3.17 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

3.18 SUPPLEMENTAL INSURANCE REQUIREMENTS

3.19 52.244-2 SUBCONTRACTS (JUN 2020)

3.20 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

3.21 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

3.22 52.242-14 SUSPENSION OF WORK (APR 1984)

3.23 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

3.24 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

3.25 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

3.26 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

3.27 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

3.28 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

3.29 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

3.30 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

3.31 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

3.32 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

3.33 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

3.34 PARTNERING

3.35 GENDER

3.36 CONTRACTOR'S COST BREAKDOWN

3.37 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

3.38 OWNERSHIP OF ORIGINAL DOCUMENTS

3.39 RETENTION OF REVIEW DOCUMENTS

3.40 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

3.41 COORDINATION WITH MEDICAL CENTER

3.42 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

CLIN 0001 DESIGN-BUILD SERVICES: Project 675-26- 801, Perform Emergency Repairs at Lake Nona Parking Garages

The contractor shall provide all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by the Statement of Work (SOW). All quotes are to provide both design and construction services for this project.

PERIOD OF PERFORMANCE: 258 calendar days from Government issuance of Notice to Proceed (NTP).

DESIGN PHASE: 94 calendar days after NTP issuance.

CONSTRUCTION PHASE: SHALL be completed no more than 150 calendar days from Design completion and Government acceptance.

PRE-CONSTRUCTION MEETING: SHALL

be held within 14 calendar days of receiving Government acceptance of 100% drawings.

1.00 JB $_________________

CLIN 0002 LINE ITEM 0002 - DEDUCT ALTERNATE

NO. 1: Exclude "Low" priority repairs.

1.00 JB $_________________

CLIN 0003 LINE ITEM 0003 - DEDUCT ALTERNATE

NO. 2: Exclude "Low" and "Medium" priority repairs

1.00 JB $_________________

CLIN 0004 LINE ITEM 0004 - DEDUCT ALTERNATE

NO. 3: Exclude re-sealing all levels of concrete slab for both garages

1.00 JB $_________________

GRAND

TOTAL

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

DESIGN-BUILD

PERFORM EMERGENCY REPAIRS AT LAKE NONA PARKING GARAGES

PROJECT 675-26-805

ORLANDO VA HEALTHCARE SYSTEM

13800 VETERANS WAY, ORLANDO, FL 32827

I. DEFINITIONS AND ACRONYMS

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the

Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E. It should be assumed that only a third-party structural engineer shall be needed for this project.

G. Design-Build Team A/E: This term, as used herein, refers to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive. It should be assumed that only a third-party structural engineer shall be needed for this project.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Quote (RFQ): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party (CITP) Safety Professional: Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

General Requirements:

A. The Department of Veterans Affairs, Orlando VA Healthcare System (OVAHCS), is seeking professional design-build services to design and construct the project titled “Perform Emergency Repairs at Lake Nona Parking Garages” located at the OVAHCS, Lake Nona Facility, 13800 Veterans Way, Orlando, FL 32827. The Design- Build (D/B) firm to develop and furnish the design and construction for the repair of the existing east and west parking garages on the Lake Nona campus. Based on the recent structural assessments performed in August 2025 for the two (2) parking garages, it has been concluded that numerous items need repair which will address the critical structural supporting elements and life safety concerns.

The contractor shall provide all design, labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by this Statement of Work (SOW). Project shall include the repair in both the east and west parking garages.

B. Project Overview:

This project will correct and repair all medium and high priority deficiencies cited in the Structural Condition Assessments for both East and West Garage. These deficiencies include (but are not limited to) insufficient weld sizes, loose and overlapping plates, spalling, and cracks. Corrections shall be made to both the East and West Parking Garage structures as noted in the provided assessment for all deficiencies. For additional problem areas discovered during the repair but not identified in the report, these areas shall be marked on the drawings and the Contracting Officer’s Representative (COR) notified.

C. Specific Project Requirements:

1. The east and west garage recently had a structural condition assessment performed in August of 2025. The specific project requirements listed in this section were obtained from the study. The recommendations in this report do not provide specific repair details and/or specifications.

2. Refer to Attachment 1 and Attachment 2 for the structural assessments. Table 1 of this section provides a summary of findings based on these assessments.

3. The contractor’s team shall be responsible for reviewing the reports and site. If additional problem areas are discovered during the repair but not identified in the assessment, these areas shall be marked on the drawings and the COR notified.

4. The parking garage must remain in operation during the duration of construction. Areas may be closed off for repairs as needed, but parking will still be expected to occur in open areas.

5. The contractor quality control shall be led and overseen by a 3rd party Florida Board of Professional Engineer (FBPE) Structural Engineer.

6. The 3rd party Structural Engineer shall have performed similar type work the previous three years.

7. A certified third-party special inspector shall be provided by the contractor. Contractor shall comply with all requirements of Specification 01 45 35 which includes submission of Project Manual complying with all required inspections.

8. Steel fabricator shop inspection is required prior to any fabrication, in accordance with Specification 01 45 35.

9. In accordance with Specification 01 45 35, the contractor shall hire a Certified Independent Third Party (CITP) American Welding Society (AWS) Certified Welding Inspector (CWI) to conduct impartial quality control of welding.

10. The contractor and CITP structural engineer shall investigate the structural repairs needed and determine the root cause of the repairs required.

11. All repairs shall remain uncovered until after they have been inspected by the 3rd party Structural Engineer and VA. Once inspected and corrections approved, Contractor shall reseal and caulk areas accordingly.

12. The contractor shall inspect each connection to access the weld plate between embedded flange plates and the weld of each plate. Sealant joint above the connection plate shall be removed and construction inspected.

13. The Structural Engineer will be responsible for developing an overall crack, plate welding, and an all-required structural repair plan. Structural repair plans will be discussed with all parties involved before the mobilization for construction can occur.

14. Please note, the AC condensate lines shall be re-routed in-house. The contractor shall exclude plumbing from their fee.

15. The contractor is responsible for any damage caused by the contractor to Government property during execution of work and will provide repairs at no cost to the Government.

16. All corrected areas shall be inspected for correction and workmanship prior to acceptance by VA.

D. Special Requirements:

1. Badges: Facility Management Services (FMS) will issue identification badges (PIV’s) to contractors, employees and subcontractors which must be worn at all times when on VA property. Commencement of onsite construction work cannot begin until the superintendent secures their PIV badge.

2. The contractor shall provide a list of all personnel who will participate in the project. Personnel can be subjected to a background investigation prior to commencement of work. Contractor will be issued appropriate quantity of badges per provided list.

3. The contractor shall keep the area cleaned daily and haul away all construction debris.

4. All materials shall be tracked and logged to be reported back to the COR or GEMS coordinator for recycling tracking purposes. This shall be reported monthly.

5. Contractor shall provide written daily reports on all construction activity to the COR.

6. The contractor shall receive and store all their equipment and material at a designated location coordinated with the COR.

E. Bid Deductions The following bid dedications shall be considered when providing the applicable bid:

• BID DEDUCT NO. 1: Exclude “Low” priority repairs.

• BID DEDUCT NO. 2: Exclude “Low” or “Medium” priority repairs.

• BID DEDUCT NO. 3: Exclude re-sealing all levels of concrete slab for both garages.

III. DESIGN AND DOCUMENT REQUIREMENTS

A. Deliverables:

1. The contractors certified third party structural engineer shall provide a repair plan.

2. The structural Engineer shall also be responsible for providing a full set of construction plans which shall include actions taken, a layout marking locations of repairs, methodology of repairs and any other relevant information, and overall condition evaluation after work is completed for each structure.

3. The contractor shall provide a temporary traffic control (TTC) plan indicating the circulation of traffic to be followed by staff and patients during the repair efforts. The contractor shall provide a phasing plan for each garage prior to construction. The parking garage shall remain in operation during the duration of construction.

4. The Structural Engineer shall provide a full-signed and sealed plan set of the project which shall include actions taken, locations of repairs, methodology/details of repairs and any other relevant information and overall condition evaluation after work is completed for each structure.

5. Refer to Section VI, Length of Project, for design submittals required. Submittals shall be made in electronic format, unless otherwise noted.

6. Upon approval of the final 100% construction plans, specifications, and calculations, the contractor shall provide one (1) hard copy of final construction documents.

7. The plans and specifications shall be signed by a licensed Florida Professional Engineer.

8. Historic PDF documents of the parking garage shall be provided for planning purposes. A survey of the existing parking garages is not required.

9. Plans, calculations, and specifications signed and sealed by a Florida Professional Engineer shall be signed and sealed in accordance with FAC 61G15-23.001.

B. Construction Drawing Preparation

1. Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E. The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

a. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations. Historic PDFs of record drawings will be provided to the contractor. A survey of the existing area is not required.

2. Refer to Section VI, Length of Project, for construction drawing submittals required.

C. Construction Specifications

A. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specifications submitted for review shall include:

a. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

b. Other data as appropriate to clearly identify the product that will be used in the construction of the project, i.e. shop drawings, product data, and samples as required by the VA documents.

c. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

D. Professional Licensing

1. The DB team shall hire a third-party American Welding Society (AWS) Certified Welding Inspector (CWI) to conduct impartial quality control of welding processes and finished products, ensuring they meet project specifications, industry standards, and contractual requirements.

2. The DB Team’s third-party structural engineer who prepares the repair plan for each garage shall be a professional engineer licensed in the state in which the design work is completed.

3. The professional seal indicating such license by the state shall appear on the final construction documents. The architect/engineer whose seal is shown will be known as the Architect/Engineer of Record. The DB Team’s third-party structural engineer shall certify compliance with the VA RFP and all applicable codes.

4. Plans, calculations, and specifications signed and sealed by a Florida Professional Engineer shall be signed and sealed in accordance with FAC 61G15-23.001.

E. Design Requirements

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. Refer to Section X, Resources.

2. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of environmental and erosion control regulations.

3. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials.

VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the VA, and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, regarding occupancy requirements.

F. Electronic Media

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2025 or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in

AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2013 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2025 and backward compatible format. Designer/contractor will submit an AutoCAD copy (as build drawings) after the completion of the project and before close out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

IV. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

A. To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within two (2) weeks of receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

V. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting:

The DB Team’s third-party structural engineer shall participate in the pre-construction meeting with the VA and DB Contractor. The DB Team’s third-party structural engineer shall be prepared to respond to the VA concerns and shall provide an overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the DB A/E shall make a minimum of six (6) visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting Officers’ Representative (COR) may also request visits for special purposes. Only registered engineers who are thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officers Representative (COR) within three (3) workdays following the site visit date.

3. DB A/E shall be present during one (1) pre-Final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

4. DB A/E shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB A/E shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward approved inspection and testing documents or lists to the VA for final disposition.

C. Disputes, Interpretations and Clarifications:

Upon a written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals:

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc.

as required by the SOW specifications, to the VA Project Manager/COR.

E. Project record drawings:

1. The Design-Build Team A/E will maintain a set of applicable repair plans that may be needed (field record drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will always be available for review by the VA Resident Engineer.

2. Drawings shall be submitted in AutoCAD 2025 (or earlier) format and shall reflect the actual final conditions.

Stamp drawings in large red bold letters “RECORD DRAWINGS” in the lower right-hand corner of all drawings. The contractor shall provide in electronic format, signed and sealed, and one (1) full size signed and sealed hard copy.

3. Shop drawings and submittals:

The DB A/E shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFQ Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E shall request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

F. Review of Documents and Work Acceptance:

1. On closeout of Construction Period Services, the Design-Build Team A/E shall certify that the Contract

Documents requirements and intent have been satisfied, workmanship is Professional and at an acceptable level, submittals and other DB supplied Documents as required in Contract Documents are in order and stamped approved. However, the Government’s final acceptance of the Work is at the discretion of the COR and shall be authorized in writing by the VA Contracting Officer only.

2. All corrected and repaired areas shall be inspected for defects prior to acceptance by the VA.

G. Project Close-Out:

1. The Design-Build Team A/E shall comply with the requirements in the “General Requirements”, Section 01 00 00, for submission of final RFQ record drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

VI. SCHEDULING, WORKING HOURS, AND PHASING:

A. Scheduling and Working Hours:

1. Work in each parking garage shall be performed Monday through Friday during WHEN hours (Weekends, Holidays, Evenings and Nights) or on weekends as to limit interference with facility operations.

2. Work shall be phased.

3. The contractor may utilize weekends and nights for areas that require full closure (i.e. ramps). Otherwise, it is assumed construction shall be phased to allow for employee and patient use of the parking garages.

4. Upon completion of the work, tasks shall be inspected by the COR (Contracting Officer Representative) and

VA maintenance personnel.

5. Work will not be considered complete until all items under Section II, Section III, and Section V are completed.

6. Inspections date and times shall be coordinated with the COR. Contractor shall provide a list of all employees working on-site prior to the start date for access to the facility. A badge must be obtained by the superintendent prior to commencement of construction.

7. All work shall be accomplished at the OVAHCS, Lake Nona campus. Normal workdays are WHEN hours Monday through Friday and weekends, except Federal Holidays.

B. Length of Project:

1. The project’s design phase SHALL be completed in no more than 94 calendar days from the Government issuance of the Notice to Proceed (NTP).

2. Since these garages have already had a structural assessment performed, the design phase shall be accelerated.

From notice to proceed, the Design-Build Team A/E shall submit 75% Construction Documents and applicable specifications within 50 calendar days after notice to process (NTP) and allow 14 calendar days for VA review. During the 75% Construction Document Phase, the engineer of record (EOR) shall perform a site visit to review and confirm repairs that will need to be completed for both garages based on the provided structural condition assessment. It shall be the EOR’s responsibility to confirm all repairs that are to be made.

3. Design-Build Team A/E shall submit 100% Construction Documents (Signed & Sealed) and applicable specifications which incorporate the VA’s comments on the 75% submission within 30 calendar days from the 75% design review. This allows for a total design period of 94 days. Please refer to Program Guide PG- 18-15, Volume C for document requirements.

a. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E.

b. The approved final construction documents and specifications shall include such details that the project can be constructed and will be used for construction of the project.

4. A Pre-Construction Meeting with all pertinent VA personnel shall be held within 14 calendar days of receiving Government acceptance of 100% drawings.

5. Project’s construction phase shall be completed in no more than 150 calendar days from Design completion and Government acceptance.

6. Total length of project (design and construction) shall be no more than 258 calendar days.

7. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Phasing:

1. The OVAHCS must maintain its operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. The garage must remain in operation throughout the duration of repairs. Contractors shall phase the construction as necessary to minimize the impact to daily operations. The contractor shall provide a phasing plan for each garage prior to construction.

3. The contractor shall provide a temporary traffic control (TTC) plan indicating the circulation of traffic to be followed by staff and patients during the repair efforts.

VII. PROJECT CLASSIFICATION:

A. Contractor shall secure areas prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a

Type C, Low Risk Group, Class II project.

VIII. SAFETY REQUIREMENTS:

A. All Contractor personnel are required to have completed an Occupational Safety and Health Administration

(OSHA) approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. The Contracting Officer (CO) must receive a copy of current certificates identifying the successful completion of the training prior to executing work for the Veterans Administration. In addition, the Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for the Contractor’s Competent Persons (CP), who have been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of the Contractor’s CP nor acts on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have twenty-one

(21) calendar days to review the AHA and APP.

B. The Contractor shall submit documentation validating completion of the OSHA construction safety course for all personnel.

IX. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

B. The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of

Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the

Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. The contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. The contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. The contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

X. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein.

Ensure that construction documents comply with the latest edition of these VA construction and design standards.

VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to:

1. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

• Master Construction Specifications Index (PG-18-1)

• Design and Construction Procedures (PG-18-3)

• VA Standard Details and CAD Standards (PG-18-4) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/

• Design Manuals (by discipline) (PG-18-10)

• Design Guides (graphical, by function) (PG-18-12)

• Barrier Free Design Guide (PG-18-13)

• Minimum Requirements for A/E Submissions (PG-18-15)

• Environmental Planning Guidance (PG-18-17)

• Design Alerts

• Quality Alerts

• VA Signage Design Guide

• VA Parking Design Manual & Demand Model – Latest Edition

• Fire Protection Design Manual – Latest Edition

• Cost Estimating

• Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

• Information Security Handbook VA 6500

• VA Sustainable Design Standards

3. VA Directive 0055 and all applicable federal energy legislation including, but not limited to, Energy Act 2020, EPAct 2005, EISA 2007, and executive orders.

4. TIL-Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

5. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (IBC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment…