S02 Soliciation 36C24226B0027 Improve HVAC.docx

36C24226B0027

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0027 X

01/08/2026

526-26-1-5049-0001

526-23-133 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Kurian, Akkil 718-526-1000 x 22406 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 526-23-133 Improve OR and SPD HVAC in accordance with the drawings and specifications at the James J. Peters VAMC Bronx, New York.

Completion Time: 360 Calendar Days from the Notice to Proceed.

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/certified as SDVOSB in the Small Business Search https://search.certifications.sba.gov/ at the time of bid/offer submission and before award of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 238220- Business Size is $19 Million.

Magnitude of Construction: Between $5,000,000 and $10,000,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the VA Bronx Campus.

A pre-bid site visit is scheduled for Tuesday, 1/20/26 at 11:30am. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468 building 100 and room number GC-100.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Akkil Kurian, akkil.kurian@va.gov. Questions must be received no later than January 23, 2026 at 12:00pm.

The bid opening will be held online via Microsoft Teams on 02/11/26 at 11:00am. Details are on page 16. ONLY EMAILED BIDS to akkil.kurian@va.gov will be accepted. The bids shall include copies of the original bid bond. The bid opening shall take place on Wednesday 02/11/26 at 11:00am EST.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement attached in the solicitation.

FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation. The signed certificates must be received with the bid. Brand name or equal forms are attached and must be submitted with the bid.

Refer to pages 14-15 for Spec 01 32 00 Autodesk Build Contract Management Platform.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded to Miller-Remick, LLC or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

x x

52.211-10 X

10 days 11:00 am

EST

02-11-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

526-3660162-5049-854200-2670-23NR3BS02

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

Patricia Cordero Contracting Officer

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on https://sam.gov/ in electronic format only by searching for solicitation number 36C24226B0027. All interested parties (subs & primes) should register at https://sam.gov/ as an “Interested Vendor” so that others will know of our interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Bidders are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of bids.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid is between $30,000 - $150,000. The bidder to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

DESCRIPTION OF WORK: GENERAL CONSTRUCTION: : The Contractor shall furnish all necessary professional Construction services to provide complete scope of work for Project # 526-23-133 Improve OR and SPD HVAC in accordance to the project Statement of Work and specifications for the James J. Peters VA Medical Center in Bronx, New York.

Magnitude of Construction: $5,000,000.00 and $10,000,000.00

1.1 BID PRICING SHEET

IFB No.: 36C24226B0027 Project No.: 526-23-133

Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.

BASE BID

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Contractor shall furnish all supervision, labor, equipment, and material necessary to Improve OR and SPD HVAC at the James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

The Contract period of performance for Base Bid construction shall be 360 calendar days from Notice to Proceed (NTP).

Base Bid $ ___________________________

Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

o Bid Bond and associated documents on correct forms;

o Acknowledgement of all amendments;

o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/certified as SDVOSB in the SBA Small Business Search https://search.certifications.sba.gov/ o Proof of compliance with VETS 4212 Federal Contractor Reporting.

o Brand Name or equal forms with the bid to verify the use of the brand name or an equivalent equipment that meets the salient characteristics

36C24226B0027

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Page 1 of

1.2 STATEMENT OF WORK

STATEMENT OF WORK

PROJECT NO. 526-23-133 IMPROVE OR AND SPD HVAC

JAMES J. PETERS VA MEDICAL CENTER

130 WEST KINGSBRIDGE ROAD

BRONX, NY 10468

The Department of Veterans Affairs is accepting proposals from qualified firms to provide construction services for labor, material and supervision related to the Improve OR and SPD HVAC project located at the James J Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

The scope of work for this project is as follows:

The first objective is the site preparation, demolition, and new construction of the one (1) rooftop chilled water system or similar backup system and make design modifications for the one (1) existing critical AH-16 to achieve the comfort level humidity and cooling temperature based on ASHRAE standards that serve the O.R. area in Building 100 at the James J. Peters Medical Center. In addition, new construction of one (1) backup chilled water system and design modifications for the one (1) existing critical AH-02 to achieve the comfort level humidity and cooling temperature based on ASHRAE standards that serve the S.P.D area in Building 100 at the James J. Peters Medical Center. Two (2) backup chillers shall be capable of providing more than sufficient capacity as the secondary source for the normal operation, for emergency operation, and extra capacity for future loads. The new backup chillers will be capable of variable chilled water flow.

The second objective is to provide motorized automatic change over valves to switch between the backup chilled water system and the main chilled water system. All work shall be completed as specified on the plans, specifications, and contract documents.

The third objective is to reuse the existing roof dunnage to accommodate one (1) new chiller for AH-16 and build a similar roof dunnage for the second chiller for AH-02 based on a Risk Category IV Healthcare Facility (ASCE7-16) standards In addition, all work shall be done in accordance with the contract bid documents.

STRUCTURAL:

Existing Dunnage:

The existing dunnage shall be demolished. The roofing shall be patched to match existing roofing in the area where the existing dunnage posts were removed.

Area E Roof Chiller Support:

New dunnage shall be provided on the roof Area E to support the new chiller. Necessary stairs shall be provided for access to the existing roof. The dunnage shall be supported by HSS posts directly from the existing columns.

Area G Roof Chiller Support:

The chiller on the G-Wing roof shall be supported by a dunnage, which will be support by HSS posts directly from the existing columns. Necessary stairs shall be provided for access.

Floor of Mechanical Room in Area E:

The existing W12x19 steel beams shall be reinforced by welding additional WT6x11 section to the bottom of the beam.

All new concrete poured for new housekeeping pads is required to be no less than 4,000 psi.

New housekeeping pads are to be provided for any new equipment installed in all mechanical rooms as a part of this project.

1. ARCHITECTURAL

0. Cutting, patching and flashing of existing roof systems to accommodate new chillers, equipment platforms, and piping.

0. Firestopping, sealing, and fireproofing repair as required for new work in existing mechanical and electrical rooms, and routing of piping and conduits through existing spaces.

0. Painting mechanical room floors and equipment pads.

1. The proposed renovations will impact the following existing spaces:

1. Mechanical Rooms 2E-11, 3E-63, GG-09E, and 2B-65 will receive new equipment within the existing space. New piping will traverse Mechanical Room 1B-40. New wall and floor penetrations will be sealed.

1. Mechanical Rooms 2E-11, 3E-63, and 2B-65 will receive new concrete equipment pads.

1. E-Area and Area G roofs will receive new elevated steel platforms to support the new chillers. New piping will cross the roof areas to riser locations in the mechanical rooms below.

1. Electrical feeders for the new chillers will originate in Electrical Rooms GH-01 and GH-05 and routed through the Ground Floor interstitial space and existing shafts to the E-Area and G-Area roof areas.

1. Architectural work generally consists of cutting and patching to restore the integrity of spaces after mechanical and electrical systems have been modified, including joint sealants, firestopping, and steel fireproofing.

1. Other finishes are existing to remain. All mechanical room floors in the scope will be gray, and all new equipment pads will be painted yellow.

1. Existing roofing systems will be cut and patched as required to accommodate new chillers, steel posts at elevated platforms, and new pipe and conduit penetrations. The existing roofing systems will be maintained.

1. Temporary protections will be defined in accordance with the VA’s standards for Infection Control Risk Assessment (ICRA), Interim Life Safety Measures (ILSM), and dust control

1. Infection control construction barriers are required be finished to level 4 finish.

1. ICRA construction hard barriers shall be Class 4 which requires a hard barrier anteroom and negative air machines

MECHANICAL:

Replacement of the existing and abandoned 190-ton rooftop air-cooled chilled water system, with a nominal 290-ton air-cooled scroll chiller system, integrated pump and accessories package, and modification of existing O.R. AHU-16 to achieve the proper temperature and humidity requirements identified for the operating suite spaces. O.R. Chiller system shall consist of (2)154-ton scroll machines per compressor type preference by VA.

Installing a new dedicated 140-ton nominal rooftop air-cooled chilled water system to serve the existing SPD AHU-02, with modifications to AHU-02 cold deck to achieve the proper temperature and humidity requirements identified for the SPD department.

AHU modification designs are based upon replacing the existing cooling coil in AHU-16 with new copper fin coils (2), replacing the existing cooling coil in AHU-02 (aluminum fins), providing an OA to EA heat pipe recovery coil system between the SPD AHU-02 EF-41. For freeze protection considerations, propylene glycol chilled water shall be preferred over heat-tracing and monitoring, as well as reduced need to drain the new chiller systems serving the OR and SPD. Per site extreme winter conditions, 40% propylene glycol allows protection to -5°F ambient and shall be used for. Additional mechanical floor space for heat exchangers, glycol fill, pumps, and water treatment will be needed directly below rooftop in area E and G to accommodate glycol components. New equipment pads and mechanical room layouts will be revised to allow fit and weight of components. Each chiller shall include a mfr. provided “hydrokit,” including expansion tank, strainer, flow switch, piping extension, and dual-pump package that will remain outdoors beneath the chiller unit and end mounted platform dunnage. Components will be protected by glycol from freezing.

All CHW piping without glycol must reside indoors and have independent loop to serve AHU coils directly or to tie in central plant CHW for emergency backup. New HVAC equipment will be designed with controls to operate as part of the existing Building Automation System (BAS). Implementation of the integration of those controls into the BAS, including software upgrades, hardware upgrades, programming, etc., will be specified as carried out by the installing controls contractor for the facility, ITC Technologies. Design modifications to existing site/campus BAS controls system will be carried for new integration requirements of the new Chiller systems. The replacement of all AHU equipment controllers, sensors, points, switches, and relays shall be upgraded for the associated AHU-02. The SPD AHU-02 AHU shall include a replacement of the existing 2x2 plenum fan array to accommodate airflow pressure drops and existing static issues causing current fan operation to surge. The two (2) primary chillers shall be capable of providing more than sufficient capacity as the primary source for the normal operation, for emergency operation, and extra capacity for future loads.

The new primary chillers shall be capable of variable chilled water flow and submit engineering calculations to propose the outside air operating temperature to maximize the energy conservations by switching between primary chilled water system and backup central plant chilled water system. Each AHU piping system shall be provided with motorized automatic change over valves to switch between the backup chilled water system and the main chilled water system with manual operation or override capability. Steam to HW heat exchanger will be installed in the Area G ground floor mechanical room. 1st floor area G mechanical room 1B-40 containing AHU-8 will utilize the required additional room for glycol heat exchanger, glycol fill station, dual inline pump, water treatment, etc. near adjacent plan west wall. The new concrete equipment pad (approx. 14x7) will house the new equipment.

New glycol chilled water will be routed from the roof, thru 2nd floor, to the 1st floor glycol to water heat exchanger, and new 5” dia chilled water coil loop piping will be routed from the heat exchanger down thru the first floor near the existing OA shaft. SPD chilled water coil piping will be routed down from 2nd floor to the Ground floor room and tie in with new 3-way automatic bypass valving to the existing Plant chiller water in Ground floor GG-09E Mech room. Existing AHU-02 CHW coil and piping to be removed back to the CHW plant riser location in the corner of the room for new connections. Additionally, new glycol fill station, dual inline pump, and chemical treatment will be mounted on a new equipment pad where current air filter storage boxes reside in a 6x8 corner – plan NW. Replacement of existing OR CHW piping down to 2nd floor will be upsized to 6” dia using the same existing riser pathway. OR chilled water coil piping will be routed down from 3rd floor to the 2nd floor and tie in with new 3-way automatic bypass valving to the plant chiller water at the 2nd floor in 2E-11 Mech room. Existing CHW piping and AHU-016 CHW coil to removed back to the riser location in the corner of the room for new connections. Demolished Chiller will also have its expansion tank and air separator removed from the mech room and allow space for the bypass valving.

Testing Adjusting and Balancing is the whole responsibility of the contractor to coordinate and provide.

· All new chillers to be installed shall be York YLAA0170SJ46XFB or equal.

· All new chilled water pumps shall be Armstrong series centrifugal pumps or equal.

Each new chiller system shall include a new frost proof hose bib installed for condenser coil rinse down near the new rooftop dunnage locations.

Please see the attached Brand name or equal with the salient characteristics of the required Chiller and Chilled Water pumps.

ELECTRICAL:

A. Power

1. Both chillers shall be fed from newly installed panel to the Main S

2. All the chilled water pumps

3. Chillers are to be powered from

4. Transformers are to be copper wiring

GENERAL REQUIREMENTS:

1. Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 8:00am to 4:30pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

2. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters. Monthly waste reports are to be submitted to COR.

3. All proper infection control and life safety measures will be abided and coordinated with Infection Control and Safety Officer.

4. Bidders are required to carefully examine the Scope of Work and Contract Documents in their entirety. A minimum of one (1) on-site examination of the facility, conditions, existing components, and work areas by prospective Bidders and their subcontractor(s) is required prior to bid submittal. Bidders are responsible for the total content of their submittals, including all assumptions, attachments, addendums, and technical requirements incorporated by reference. For these reasons, on-site examinations are required. Bidders are encouraged to evaluate and field measure, as necessary, to formulate and submit accurate and complete bids. Errors or omissions, not due to unforeseen site conditions, are the responsibility of the Bidder. Proper due diligence is paramount.

5. Prior to any equipment and/or materials being delivered to the site to be stored, staged, utilized, or installed as a part of the project, the Contractor shall have submitted to the Contracting Officer’s Representative a formal project plan (using Microsoft Project or other commercially available software product designed for this purpose) indicating phasing and or sequence of operation which helps identify and coordinate the overall effort. This plan requires the review and prior written approval of the COR.

6. The Contracting Officer has the right to reject defective workmanship, materials, and/or work not performed in compliance with applicable VA requirements, project drawings, and project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor.

Estimated Completion Time (excluding any and all equipment lead times): 360 Calendar Days.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government after award of the contract, be responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

PROJECT MANAGEMENT:

Contractor shall assign a full-time site superintendent for the duration of the project in its entirety. The site superintendent and Project Manager must have a minimum of 5 years of direct experience in HVAC-related projects. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer’s Representative within 10-days of contract award. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor’s primary point of contact, including the ability to meet with the Contracting Officer, at the Government’s convenience, for meetings to discuss project status and/or contractual issues as necessary.

ADMINISTRATION:

Accident Reporting: In the event an accident occurs of Government personnel or property, the Contractor shall provide a report to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

Federal Holidays: Federal law (5 U.S.C. 6103) establishes the public holidays. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Federal holidays include: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas.

Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network. A properly prepared invoice will resemble the contract line items reflected in the Price/Cost Schedule and contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Purchase Order Number

1. Dates service performed.

1. Location of service performed.

1. Total amount due

AUTODESK CONSTRUCTION CLOUD (ACC) ACCESS REQUIREMENT

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 BID OPENING INFORMATION

In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. ALL bids shall be emailed to Akkil Kurian, Contracting Officer at Akkil.Kurian@va.gov and timestamped by 02/11/2026 11:00 AM EST prior to the bid opening time. The bids shall include copies of a bid bond. The bid opening shall take place on Wednesday 02/11/2026 11:00 AM EST. No hand-carried or mailed bids will be accepted.

The bid opening will take place via Microsoft Teams conference call. To access the conference, please access:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 247 606 127 969 27 Passcode: Ry2WQ9LS

Dial in by phone +1 347-566-4838,,474059394# United States, New York City Find a local number Phone conference ID: 474 059 394#

2.2 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that under New York Consolidated Laws, Chapter 60 - Tax, Article 28 - Sales and Compensating Use Taxes, Part 3 – 1116 (2), the United States of America, any of its agencies and instrumentalities, is immune from taxation when it is the purchaser, user, or consumer, or when it sells services or property of a kind not ordinarily sold by private persons.

Pursuant to Chapter 60, Article 28, Part 3-1115(17), a contractor’s purchase of such building and construction materials within New York to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the New York State sales and compensating use taxes. To take advantage of the tax exemption the successful offeror under this solicitation must complete ST-120.1 “Contractor Exempt Purchase Certificate” when it purchases construction materials for this contract and keep on file as required by the state of New York tax laws.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include the New York’s state sales and compensating use taxes on sales of materials for incorporation into VA real estate under this contract.

2.3 FAR DEVIATION FEB 2025 Instructions:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of Provision)

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm -fixed price contract resulting from this solicitation.

(End of Provision)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Patricia Cordero Contracting Officer Hand-Carried Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Acquisition & Logistics(10N2NCO) 130 West Kingsbridge Road, Bronx NY 10468-3904 Mailing Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 3 (10N2NCO) 130 West Kingsbridge Road, Bronx NY 10468-3904

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION (NOV 2021)

(a) This provision does not apply to acquisitions at or below the simplified acquisition threshold or to acquisitions of commercial products and commercial services as defined in Federal Acquisition Regulation 2.101.

(b) Certification. [Offeror shall check either (1) or (2).] _____ (1) The Offeror certifies that—

(i) It does not engage and has not engaged in any activity that contributed to or was a significant factor in the President’s or Secretary of State’s determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act (22 U.S.C. 2593a). The report is available at https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/; and

(ii) No entity owned or controlled by the Offeror has engaged in any activity that contributed to or was a significant factor in the President’s or Secretary of State’s determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act (22 U.S.C. 2593a). The report is available at https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/; or

(2) The Offeror is providing separate information with its offer in accordance with paragraph (d)(2) of this provision.

(c) Procedures for reviewing the annual unclassified report (see paragraph (b)(1) of this provision). For clarity, references to the report in this section refer to the entirety of the annual unclassified report, including any separate reports that are incorporated by reference into the annual unclassified report.

(1) Check the table of contents of the annual unclassified report and the country section headings of the reports incorporated by reference to identify the foreign countries listed there. Determine whether the Offeror or any person owned or controlled by the Offeror may have engaged in any activity related to one or more of such foreign countries.

(2) If there may have been such activity, review all findings in the report associated with those foreign countries to determine whether or not each such foreign country was determined to be in violation of its obligations undertaken in an arms control, nonproliferation, or disarmament agreement to which the United States is a party, or to be not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state.