S02_RFP 36C25925R0114.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25925R0114

X 10-31-2025

36C259-26-AP-0077

436-26-102 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Blake Rowland 918-577-3564 The VA Montana Healthcare System requires the services of qualified contracting company to provide Interior Renovation at the Fort Harrison Campus of the Montana VA Health Care System, located at 3687 Veterans Drive Fort Harrison, MT 59636 The scope of this project includes the following improvements to Building 154, 2nd Floor, Room.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status.

Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer’s submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

Project magnitude: between $25,000 - $100,000. The NAICS code is 236220 - Small Business size standard is $45M.

A site visit shall be on October 28, 2025, at 2:00pm MT in conference room building 141 room 208

All questions in relation to this solicitation must be submitted in writing via e-mail to Blake.Rowland@va.gov received no later than November 4, 2025, at 2:00 PM MT.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes November 13, 2025, at 3:30PM MT.

Basis for award - The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. No discussions are expected to be necessary, however, are reserved to be conducted at the discretion of the Contracting Officer.

To avoid proposal rejection, proposal packages shall include the following: pricing, signed VAAR 852.219-75 LOS and bid bond (if >$150,000). Proposals from non-verified SDVOSB contractors will also be rejected. Offers received in any other format will result in the offeror's proposal not receiving further consideration. Compliance with Buy American Act: Related to the construction of this project, it is understood that all items and/or materials required for this contract will be manufactured within the United States IAW the Buy American Act: 41 U.S.C. Chapter 83.

x x

52.211-10

3:30PM

MDT

11-11-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

436-26-102 Room 210 Epoxy Cover Wall and Floor Proposed ICRA layout Contract Period: Base POP Begin: 12-11-2025 POP End: 12-25-2025 (These are estimated POP dates) PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.4 Statement of Work

Page 1 of Page 1 of Scope of Work The VA Montana Healthcare System requires the services of a qualified Contracting company to provide Interior Renovation services at the Fort Harrison Campus of the Montana VA Health Care System, located at 3687 Veterans Drive, Fort Harrison, MT 59636.

The Contractor shall provide all services and perform all the work, materials, labor, supervision, safety, certification, and expertise for items described in this scope of work. The Government shall not loan or provide any labor or equipment. The Government is not responsible for costs incurred due to project management discrepancies or lack of proper equipment.

The scope of this project includes the following improvements to Building 154, 2nd Floor, Room 210:

· Floor and Wall Tiles

· Abrade all tile surface to promote primer adhesion using VA approved methods.

· Ensure tiles are intact, without cracks, chips, or loose pieces. Damaged tiles are to be replaced before application to ensure smooth and even application.

· Fill grout lines with a compatible filler or skim coat to create a smooth, monolithic surface before applying the epoxy topcoat. This prevents telegraphing of joints through the finish.

· Seal all tiles and grout surfaces by applying a manufacturer-recommended and bonding primer for epoxy over tile.

· Install a cove base with integral radius at all floor-to-wall transitions as required in Specification 09 67 23.20.

· Mix and apply the VA approved epoxy wall and flooring system according to manufacturer's instructions.

· Wall surfaces shall receive a level 5 wall finish to achieve a hygienic, durable surface to prevent contamination and ensure easy cleaning.

· Ceiling shall be patched and painted to a smooth uniform appearance.

· Wall and ceiling epoxy paint shall be antimicrobial, chemical resistant, and UV resistant, to avoid yellowing during Ultraviolet Germicidal Irradiation (UVGI). See 09 91 00 for additional requirements.

· Epoxy flooring shall meet or exceed all requirements in Specification 09 67 23.20.

· Apply VA approved waterproof joint sealant around all wall fixtures and trims.

· Removal of electrostatic discharge grounding device. Outdated equipment located on the wall (conductometer) and floor (metal plate).

· Disconnect electrical components and remove wiring to the source.

· Patch, skim and repair wall as needed to achieve desired wall finish.

· Tasks and Requirements

· The contractor shall be responsible for all construction debris removal. The Contractor shall provide their own dumpster as needed.

· For interior construction the contractor should provide dump carts and HEPA carts as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

· Construction debris disposal must be documented and reported to satisfy VA TIL and GEMS requirements, US EPA regulation, and State of Montana DEQ regulation

· Existing Conditions

· Room dimensions: 20 ft x 18 ft

· Floor to ceiling height: 9.5 ft

All associated work will be localized to the Surgical Suite room 210 on the second floor of Building 154 of the main Hospital Complex. The Surgical Suite is accessible via patient accessible corridors, freight elevator, and stairs. The accessible corridors, elevator, and stairs are located within 200’ of the Surgical Suite on the second floor. The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Project Scope portion of this Statement of Work prior to the commencement of work.

Site Investigation is required for this project to ensure accuracy. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. This work can be performed directly by the Contractor or indirectly via contract to a third-party Sub-Contractor. The person(s) conducting the site investigation is to check in with the VA Facilities Engineering department and will be escorted by the VA COR Healthcare Engineer or Designee. This work should be done in advance and is intended to limit unforeseen site conditions and ensure accurate estimations for material acquisition and equipment selection.

· Period of Performance

· Prior to the Notice to Proceed (NTP) all required pre-construction submittals (safety plans, quality control plan, ICRA Plan, schedules, materials, etc.) shall be provided to the VA Contracting Officer & COR for review and approval. This contract is expected to start upon Notice to Proceed (NTP) and be completed within 14 calendar days of issuance.

· Construction Schedule

· Normal working hours are from 7:30 AM to 4:30 PM.

· To maintain the schedule, work performed over the weekend will be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

· The Contractor shall provide to the VA CO & COR a detailed construction schedule indicating workflow and impact in a “three-week look ahead” format which shows last week, this week, and next week.

· VA pain clinic procedures will be impacted during construction, hence the tight period of performance. Impacts must clearly be identified on the construction schedule.

· The Contractor shall schedule a pre-construction meeting to go over all aspects of the project (ICRA Plan, Subcontractor schedules, etc.) prior to the commencement of work. The Contractor shall provide a meeting agenda prior to each meeting. The contractor shall provide meeting minutes to the VA within one week of the meeting occurrence.

· Infection Control Risk Assessment

· Work will be performed in a highly sensitive area; stringent Infection Control requirements will be in place during the duration of the project. The contractor must adhere to the classifications of the ICRA assessment. Activity Category: C, Overall Patient Risk: Highest, Level of Infection Prevention and Control: IV. Construction activity will require constant coordination with VA personnel. The Contractor shall identify their mitigation procedures as part of their daily reporting. The VA will perform regular walkthroughs and audits of the contractor’s compliance with the requirements. Stated containment classifications are per the direction of the VA and OSHA and are non-negotiable.

· Working Hours

· The Contractor shall discuss working hours with the VA COR prior to the commencement of work. The Contractor and VA COR will agree on the hours of operations for each portion of work. The Contractor is responsible for notifying the VA of the time, location, and work to be performed during off-hour engagement. Any construction impact that will include excessive noise, odors, or emissions will need to be performed after hours or on weekends.

· Daily Work Reports

· The Contractor shall complete and submit Daily Work Reports to the VA COR and Contracting Officer. The daily reports shall be completed on forms prepared by the Contractor, acceptable to the COR, and shall be submitted to the COR at the conclusion of each workday (or agreed upon schedule as applicable).

· Daily reports should include photographs of existing conditions, work in progress, and the finished conditions.

· Request for Information

· Any deviations in required work items from the Construction Documents and this SOW shall come in the form of an RFI through electronic submittal software. The Contractor must use a construction management software that is accessible by VA personnel using the VA network. The Contracting Officer is the only entity that can approve changes that impact the Scope of Work and Contract Cost. Any contractual changes will come in writing from the CO, not from the COR or other VA personnel.

· The Contractor shall maintain an RFI Log throughout the duration of the project and update it weekly to reflect the most current RFIs being tracked.

· Submittals, Inspection, and Acceptance

· The Contractor will not be able to mobilize onsite until all critical submittals have been approved by the VA COR and CO.

· The Contractor shall use an electronic submittal tracking system for management of submittal status. An initial submittal register will be provided to the Contractor. Within one week of the NTP, the Contractor shall provide the VA COR and CO with complete electronic submittal registers for review and acceptance. All submittals for each item must be approved prior to purchase and/or installation per the specifications. The Contractor will be required for all tracking and updating of the submittal register throughout the life of the project.

· The submittal register must include the following:

· Project Safety Plan

· OSHA Certifications

· Letter of Superintendence

· Quality Assurance/Quality Control (QAQC) Plan

· Demolition Debris Management Plan

· Environmental Protection Plan

· Infection Control Plan

· Project Schedule

· All Submittals / Samples required by Project Specifications include but are not limited to:

· Description of each product

· Submittal Drawings and/or Manufacturer’s literature/data as required by the specifications

· Samples as required by the specifications

· Test reports as required by the specifications

· Material Certificates of Compliance

· Buy American Act Compliance

· Contractor Certification(s)

· Installer Qualification(s)

· Warranties

· Operations and Maintenance Manuals (if applicable)

· Additional submittals may be required at the request of the Contracting Officer or COR. A comparison of products for QA/QC may be requested by the COR and CO

· The COR will approve / disapprove Contractor submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner. If more time is needed to address disapproved submittals, the Contractor may ask, in writing, for additional time from the COR.

· The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed and replaced at no cost with the Government. All workmanship / quality of work is subject to acceptance.

· Safety / Security

· The Contractor is fully responsible for Work Site Safety. The Contractor shall implement a Safety Program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA 30-hr certified Competent Person to always be onsite while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

· Liability of Contractor

· Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

· The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than 5-day notice shall be given to the COR if interruption is needed, and utility interruptions will be coordinated with the COR to ensure minimal impact to the patients and staff at the facility. The government will not be held liable for any costs or damages incurred due to unscheduled service or utility interruptions.

· Privacy Statement – Certification and Accreditation

· **The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

· In accordance with the Contract Security Checklist required by VA Directives 6500 and 6500.6. Contractor-owned laptop computers or remote connections from a contractor system to a VA internal trusted (i.e., non-public) network will not be required or involved in this project. As a result, C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

· Warranty

· The contractor shall provide a two-week notice to the COR for the onsite final walkthrough and punch list completion for acceptance as well as other planned milestones. The contractor shall provide a 1-year warranty on all items within the Scope of this Project, subject to latent defects, per 52.246-21 Warranty of Construction.

INSTRUCTIONS TO OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13. Potential offerors must follow all instructions to be compliant with the solicitation.

It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible SDVOSB offeror whose offer conforming to the solicitation will be most advantageous to the Government based on Past Performance and Price.

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4. Certified SDVOSB/VOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). A joint venture may be considered eligible if it meets the requirements in 13 CFR part 128, and the managing joint venture partner makes the representations under VAAR 819.7003 paragraph (b). An offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT.

I.3A SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures Award will be made based on the following factors:

Factor 1 - Past Performance Factor 2 - Price Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size, and complexity. For purposes of this evaluation, a relevant project is further defined as completing construction modifications in a medical facility environment. Project shall have a minimum amount of $25,000.00 or more and completed within the past five years from the date of issuance of this RFQ. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THE OFFEROR CANNOT PROVIDE A CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ).

Completed PPQs should be submitted directly from your client via email to Blake Rowland at Blake.Rowland@va.gov. If you have any questions, please contact Blake Rowland at Blake.Rowland@va.gov . If the offeror is unable to contact a client for a project(s) before closing date, the offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Contracting Officer (CO) determines the price difference does not merit awarding to the higher priced offeror. In that event, the CO shall make an integrated assessment best value award decision.

Factor 2 - Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF 1442 Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $25,000 and $100,000 I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the SF 1442, Solicitation, Offer and Award.

I.5B QUOTE REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Quotes shall be submitted via email to Blake.Rowland@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Quote can be submitted in one email if 15MB or less. All proposals over $150,000.00 require a digital Bid Bond with wet signatures and surety seals, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the offer price. This shall be included with the submitted proposal. Failure to furnish the required bid guarantee in the proper form and amount, by the solicitation due date/time, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. See FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. Electronic copies of the quotes will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Quotes shall be received by 3:30pm MT on November 13, 2025. There will be no public opening. Submit quotes to: Blake.Rowland@va.gov.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

Or

Meet Federal Acquisition Regulation (FAR) class deviation regarding certification of Service-Disabled Veteran Owned Small Business concerns as per CAAC Letter 2024-02, effective January 1, 2024, until SAM.gov is updated to reflect the SBA’s certification or otherwise rescinded.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

I.6B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

1. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

1. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

1. Please note that we can no longer accept .zip files due to increasing security concerns.

1. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed 15 megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

1. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

1. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet, and the spreadsheet saved in PDF format to ensure that your quote is readable.

1. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and “reasonable inquiry” have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.225-22 NOTICE OF REQUIRED USE OF AMERICAN IRON, STEEL, AND MANUFACTURED GOODS—BUY AMERICAN STATUTE—CONSTRUCTION MATERIALS (JAN 2021)

(a) Definitions. "Construction material," "domestic construction material," "foreign construction material," "manufactured construction material," "steel," and "unmanufactured construction material," as used in this provision, are defined in the clause of this solicitation entitled "Required Use of Iron, Steel, and Manufactured Goods—Buy American Statute—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-21).

(b) Requests for determinations of inapplicability. An Offeror requesting a determination regarding the inapplicability of section 1605 of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5) (Recovery Act) or the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The Offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-21 in the request. If an Offeror has not requested a determination regarding the inapplicability of section 1605 of the Recovery Act or the Buy American statute before submitting its offer, or has not received a response to a previous request, the Offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) If the Government determines that an exception based on unreasonable cost of domestic construction material applies in accordance with FAR 25.604, the Government will evaluate an offer requesting exception to the requirements of section 1605 of the Recovery Act or the Buy American statute by adding to the offered price of the contract—

(i) 25 percent of the offered price of the contract, if foreign manufactured construction material is incorporated in the offer based on an exception for unreasonable cost of comparable manufactured domestic construction material; and

(ii) 20 percent of the cost of foreign unmanufactured construction material included in the offer based on an exception for the unreasonable cost of comparable domestic unmanufactured construction material.

(2) If the solicitation specifies award on the basis of factors in addition to cost or price, the Contracting Officer will apply the evaluation factors as specified in paragraph (c)(1) of this provision and use the evaluated price in determining the offer that represents the best value to the Government.

(3) Unless paragraph (c)(2) of this provision applies, if two or more offers are equal in price, the Contracting Officer will give preference to an offer that does not include foreign construction material excepted at the request of the Offeror on the basis of unreasonable cost of comparable domestic construction material.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(3) of the clause at FAR 52.225-21, the Offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the Offeror shall submit a separate Standard Form 1442 for the alternate offer and a separate cost comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-21 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government…