S02. Improve Entrance from Patient Parking Garage - Sole Source Tridium_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C250-25-AP-2773

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-25-AP-2773

1. Contracting Activity:

Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland Medical Center will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. A purchase request number is not yet available. The 0 Dollar 2237 purchase request number for the “Improve Entrance from Patient Parking Garage” project is 541-25-2-5986-0043.

2. Nature and/or Description of the Action Being Processed:

This is a multi-phased project that will renovate approximately 1,650 square feet of second floor Patient Parking Garage space and approximately 450 square feet of the second floor Patient Parking Garage Elevator Lobby space. The Elevator Lobby Renovation will include all new finishes, entrance storefront replacement and new lighting. The Parking Garage Renovation portion will be a complete buildout with full MEP utilities that the scope will include but not be limited to the following:

a. Structural analysis of existing post tensioned parking garage for load support and vehicle impact resistance

b. A unisex toilet

c. EMS closet

d. Space for escorts and associated wheelchairs and storage

e. Waiting room/ lobby

f. Airlock

g. Protection of buildout from vehicular traffic

h. Exterior Lighting

i. Exterior signage

j. Life-Safety provisions throughout renovation areas

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Louis Stokes VAMC is heavily invested in a centralized building automation system called Tridium. Tridium was selected after extensive investigation of the facility needs and products available. This extensive investigation was performed as a separate project with the sole focus on determining the best path forward for building automation without eliminating competition for installation and maintenance. A sole source justification was submitted previously which facilitated the initial purchase of the Tridium equipment through an energy program project which. The Tridium system is currently operational and requires that on each subsequent project where there is a need for HVAC control, Automation for Lighting, Power Monitoring, Energy Metering, etc. that Tridium will be the platform required in these contracts. The software, programming/analytics, Vykon JACE 8XXX are proprietary and are the only portion of the Tridium system that needs to be sole sourced currently. All of the devices such as sensors, meters, etc. that tie into the Tridium system can be purchased with

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C250-25-AP-2773 full and open competition by various open source vendors. This system needs to remain a strictly controlled single point of access for building automation for the main campus and all VA controlled properties that will eventually tie into the main campus. Engineering Services was impacted and would be again if they had to procure, train, monitor and maintain on several separate access control systems. The estimated value of materials for this project is $21,000.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

It was found that Tridium Niagara software allows for easy integration of our existing various, electric meters, gas meters, steam meters, flow meters, lighting control, boiler plant controls, chiller plant control, HVAC controls, etc. at Wade Park. Tridium offers an overarching building automation system with one easy to use interface for engineering service, police service to monitor and control. For those reasons this system was purchased and installed in the facility and is continuing to be upgraded and expanded.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

This procurement will be competed and synopsized on SAM.gov (sam.gov/content/home) and will indicate the requirement for brand name specification for the Tridium Vykon system. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The anticipated cost should be fair and reasonable to the government based on the overall project is being competed. Reference FAR 8.404 (d), “GSA has already determined the prices of items under schedule contracts to be fair and reasonable.”

VHACOSBurdiS Text Box

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C250-25-AP-2773

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

The building automation system we looked at were the following. Study is available upon request.

a. Automation Logics

b. Carrier I-VU

c. Johnson Control Metasys

d. Johnson Control Explorer FX

e. KMC

f. Schneider TAC/SmartStruxure

g. Siemens Talon

h. Tridium Vykon

i. Trane Tracer ES, EC and Concierge

j. Trane JENEsys By Lynxspring

k. Distech Controls EC-NET / BOS AX & N4

l. Honeywell Conforpoint

m. Honeywell EBI

n. Honeywell WEB

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Not Applicable – See Item 5.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Matt Kuehnle Date

COR

Louis Stokes Cleveland VAMC

VHACLEKuehnM Typewritten Text 04.11.2025

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Acquisition ID#: 36C250-25-AP-2773

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer Network Contracting Office (NCO) 10