S02. Improve Entrance from Patient Parking Garage - Sole Source Notifier_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C250-25-AP-2773

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-25-AP-2773

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland

Medical Center will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. A purchase request number is not yet available. The 0 Dollar 2237 purchase request number for the “Renovate Sleep and Home Oxygen Areas” project is 541-25-2-5986-0043.

2. Nature and/or Description of the Action Being Processed:

This is a multi-phased project that will renovate approximately 1,650 square feet of second floor Patient Parking Garage space and approximately 450 square feet of the second floor Patient Parking Garage Elevator Lobby space. The Elevator Lobby Renovation will include all new finishes, entrance storefront replacement and new lighting. The Parking Garage Renovation portion will be a complete buildout with full MEP utilities that the scope will include but not be limited to the following:

a. Structural analysis of existing post tensioned parking garage for load support and vehicle impact resistance

b. A unisex toilet

c. EMS closet

d. Space for escorts and associated wheelchairs and storage

e. Waiting room/ lobby

f. Airlock

g. Protection of buildout from vehicular traffic

h. Exterior Lighting

i. Exterior signage

j. Life-Safety provisions throughout renovation areas

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The fire alarm notification system and all associated equipment are required by NFPA 72 (National Fire Alarm Code). “Notifier” is the existing fire alarm system in the hospital, and only parts, software and firmware from the same manufacturer will work with the system. Signal devices of another manufacture may work with the “Notifier” panels but are not acceptable based on tested and approved UL listing. The estimated value of the “Notifier” materials is $2,500.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

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Acquisition ID#: 36C250-25-AP-2773

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Provide notification of fire alarm, supervisory, and trouble conditions; to alert the occupants;

to summon appropriate aid; and to control fire safety functions. Required by NFPA 72 Fire Alarm Code. The “Notifier 3030” panels and associated equipment perform all required functions of the NFPA 72 Fire Alarm Code.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

This procurement will be competed and synopsized on SAM.gov (sam.gov/content/home) and will indicate the requirement for brand name specification for the “Notifier” Fire Alarm.

Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

It is anticipated that two (2) or more bids will be received through the sealed bidding process.

If two (2) or more bids are received than the cost of the entire project will be considered fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

No other manufacturer will integrate with the existing system.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None. (Market research will be completed on the entire construction project).

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Not Applicable – See Item 5.

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Acquisition ID#: 36C250-25-AP-2773

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Matt Kuehnle Date

COR

Louis Stokes Cleveland VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer Network Contracting Office (NCO) 10

VHACLEKuehnM Typewritten Text 04.11.2025