S02. Bid Opening Instructions.pdf
PDF 154 KB Posted
- Attached to
- Y1NB--Renovate Operating Rooms - VAMC Cleveland
- Solicitation number
- 36C25020B0022
About this file
This document provides bid opening instructions and details for a federal contract solicitation to renovate operating rooms at the Louis Stokes Cleveland VA Medical Center. Bids for Project 541-19-101 will be accepted by mail or in person at the specified address until September 9, 2020 at 12:00 PM EST. Hand delivered bids will be accepted one at a time between 11:00 AM and 12:00 PM to ensure social distancing, and bidders are asked to wear face coverings. Interested parties may listen to the bid opening scheduled for 1:00 PM via the provided VANTS conference line numbers. The solicitation seeks to renovate approximately 22,000 square feet of the existing operating room suite at the Cleveland VAMC, including a new HVAC system, to reconfigure and enlarge the operating rooms to allow for improved scheduling flexibility. All work must comply with OSHA and NFPA standards and maintain safe adjacent space usage. The awarded contractor will be responsible for providing all labor, equipment, materials and incidentals to complete the renovation.
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Bid Opening Instructions for
Project 541-19-101 Renovate Operating Rooms
Cleveland VAMC
Considering recent COVID-19 health concerns and restrictions, the following is provided for your awareness, the safety of other interested bidders, and VA staff:
1. Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 until (NLT) 12:00 PM EST on September 9, 2020.
2. All bids will be annotated with date/time received – whether mailed or hand-delivered. Please ensure tracking information is emailed to the Contracting Officer if/when bids are sent UPS/FedEx/USPS.
3. For documents being hand-delivered, the following procedures will take place: a. Due to building layout, non-VA personnel are restricted from entering the building.
b. Documents will be accepted between 11:00am and 12:00 pm at the main entrance to the building by Contracting personnel one bid at a time to ensure social distancing precautions. Please ensure you arrive early to ensure bids are accepted prior to the deadline.
c. Contractors are reminded of the 6’-8’ distance rule, and it is highly recommended to wear face shielding/masks when delivering documents.
d. Contractors do not need to remain in the parking lot after their bid has been accepted but are welcome to call in to listen to the bid opening. A VANTS Line has been set up for this purpose.
e. The VANTS Line # is: 800-767-1750. When prompted for your access code, please enter 36450 on your telephone keypad followed by the # key.
f. In the event of technical difficulties with VANTS, please use one of the call-in numbers/access codes listed below:
844-825-8490,,320110595# (South)
844-352-6288,,320110595# (South)
844-355-6288,,320110595# (South)
g. Contractors may call in as early as 12:50 pm on the VANTS Line.
h. Bid opening is scheduled to take place at 1:00 pm, once all bids are transported to the Contracting Office conference room.
i. Attendance will be taken to record all Contractors “present” at the beginning and end of the Bid Opening, and to confirm all bid recordings have been heard.
j. The apparent low bidder will be announced upon completion of bid opening.
k. After all needed post-bid review actions are completed and responsiveness and responsibility checks have been completed all bidders will be notified who the awardee is via letter transmitted by email and it will be posted to Contract Opportunities website.
l. A bid abstract will be posted upon request.
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