S02 Att1 SPECS.R2 2022.11.16 585-21-116_uploaded 12.12.2022.pdf

PROJECT MANUAL

FOR

REPLACE CHILLER PLANT PHASE 2

OSCAR G. JOHNSON VA MEDICAL CENTER

IRON MOUNTAIN, MICHIGAN

VA PROJECT NO. 585-21-116

BID DOCUMENTS

NOVEMBER 16, 2022

PAGE INTENTIONALLY LEFT BLANK

11-22

Replace Chiller Plant Phase 2 00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 10 Table of Contents 11-22

00 01 15 List of Drawing Sheets 11-22

DIVISION 01 – GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules

01 33 23 Shop Drawings, Product Data, and Samples 06-21

01 35 26 Safety Requirements 11-21

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 74 19 Construction Waste Management 11-21

01 91 00 General Commissioning Requirements

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-21

DIVISION 05 - METALS

05 50 00 Metal Fabrications 08-18

DIVISON 06 – WOODS, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 92 00 Joint Sealants 10-17

DIVISION 08 – DOORS AND WINDOWS

08 11 13 Hollow Metal Doors and Frames 01-21

DIVISION 09 – FINISHES

09 91 00 Painting 01-21

DIVISION 21 – FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 - PLUMBING

22 05 11 Common Work Results for Plumbing 09-20

22 05 23 General-Duty Valves for Plumbing Piping 09-20

22 07 11 Plumbing Insulation 09-19

22 11 00 Facility Water Distribution 11-19

Replace Chiller Plant Phase 2 00 01 10-2

DIVISION 23 – HVAC

23 05 11 Common Work Results for HVAC 02-20

23 05 12 General Motor Requirements for HVAC Equipment 02-20

23 05 14 Variable Frequency Drives

23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment

02-20

23 05 93 Testing, Adjusting and Balancing for HVAC 02-20

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 08 00 Commissioning of HVAC Systems 02-20

23 09 15 PLC Input / Output Summary Table

23 09 23 Direct-Digital Control System for HVAC 08-20

23 09 93 Sequence of Operation for HVAC Controls

23 11 23 Facility Natural-Gas Piping 04-20

23 21 13 Hydronic Piping 02-20

23 21 23 Hydronic Pumps 02-20

23 22 13 Underground Chilled Water Piping

23 25 00 HVAC Water Treatment 02-20

23 64 00 Packaged Rotary Water Chillers 03-20

23 64 16 Packaged Mag-Bearing Water Chillers 03-20

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

26 05 41 Underground Electrical Construction 01-17

26 05 73 Overcurrent Protective Device Coordination Study 01-18

26 08 00 Commissioning of Electrical Systems 11-16

26 24 16 Panelboards 01-18

26 27 26 Wiring Devices 01-18

26 29 21 Enclosed Switches 01-17

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 15 00 Communications Structured Cabling 01-16

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

32 31 13 Chain Link Fences and Gates 05-18

DIVISION 33 - UTILITIES

33 63 13 Hydronic Utilities

Replace Chiller Plant Phase 2 00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

PHASE 2: GENERAL

1 G001-2 TITLE SHEET – PHASE 2

PHASE 2: ARCHITECTURAL

2 A101-2 SUB-BASEMENT FLOOR PLANS – PHASE 2

3 A102-2 BASEMENT FLOOR PLANS – PHASE 2

PHASE 2: FIRE PROTECTION

4 F101-2 SUB-BASEMENT PLANS – PHASE 2

PHASE 2: PLUMBING

5 P101-2 SUB-BASEMENT PLANS – PHASE 2

PHASE 2: HVAC

6 MD101-2 SUB-BASEMENT AND BASEMENT FLOOR PLANS – PHASE 2

PRE-WORK

7 MD102-2 SUB-BASEMENT AND BASEMENT DEMOLITION PLANS – PHASE 2

8 MP101-2 SUB-BASEMENT NEW WORK PLAN – PHASE 2

9 MP102-2 BASEMENT NEW WORK PLAN – WEST – PHASE 2

10 MP103-2 SECOND, THIRD, FIFTH AND SIXTH FLOOR MECH. ROOM PLANS

- PHASE 2

11 M501-2 DETAILS – PHASE 2

12 M502-2 CHILLED WATER RISER DIAGRAM - DEMOLITION

13 M503-2 CHILLED WATER RISER DIAGRAM – NEW WORK

14 M601-2 SCHEDULES – PHASE 2

Replace Chiller Plant Phase 2 00 01 15 - 2

PHASE 2: ELECTRICAL

15 ED101-2 EXTERIOR DEMOLITION PLAN – PHASE 2

16 ED102-2 SUB-BASEMENT DEMOLITION PLAN – PHASE 2

17 E101-2 EXTERIOR NEW WORK PLAN – PHASE 2

18 E102-2 SUB-BASEMENT NEW WORK PLAN

19 E103-2 BASEMENT, SECOND, THIRD, AND SIXTH FLOOR NEW WORK

PLANS

20 E501-2 DETAILS

21 E601-2 LEGENDS, SYMBOLS & SCHEDULES

---END---

11-01-21

01 00 00 ‐1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall provide for and furnish all labor, superintendence, materials, tools, equipment, transportation, licenses, certificates, insurance, temporary protection, and other items designated under the provisions of this contract

Replace Chiller Plant Phase 2, Project# 585-21-116, at the Oscar

G. Johnson VA Medical Center Located in Iron Mountain, Michigan as outlined in the contract specifications and as shown on the contract drawings. The work involves demolition of some of the existing architectural, mechanical and electrical and the furnishing and installation of the new architectural, mechanical, and electrical located on the Sub-Basement and Grounds as outlined in the contract specifications and as shown on the drawings.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer.

C. Offices of Berners Schober Associates, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time

Replace Chiller Plant Phase 2

01 00 00 ‐2 for proper taking and testing of specimens and field inspection.

Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. See solicitation for specific information.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

01 00 00 ‐3

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

01 00 00 ‐4

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for

General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center

Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval

01 00 00 ‐5 of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

01 00 00 ‐6

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR .

All such actions shall be coordinated with the COR or Utility

Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day

7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures and phasing to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The schedule shall be developed to minimize the amount of individual

01 00 00 ‐7 utility shutdowns. All phasing shall be agreed upon by the contractor and the COR.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor. Normal working hours are from 6:00am to 4:30pm Monday through Friday. All corridor work and work in other occupied areas shall be completed outside these normal business hours.

Phase 0 – Administrative Notice to Proceed (NTP) – 180 days

Phase 1 – Construction – 180 days| Construction shall be completed no later than April 1, 2024.

The above listed Phase 0 & Phase 1 durations are based on an April 1, 2023 award. Phase 0 time is planned for submittals & ordering of equipment & materials. Phase 1 time is planned for actual construction including demolition, site work, interior piping and controls, and installation of new chiller units.

Due to the need to maintain cooling during warm weather, the existing chiller(s) will remain in service as necessary. Partial removal of one or more of the chillers must be coordinated with the Facility. The anticipated timeframe when cooling will not be required is November 1 -

April 1.

The contractor may request permission from the COR to begin portions of the work to take place prior to November 1 as long as it does not negatively impact the cooling needs of the Facility.

If materials become available during the Phase 0 duration, the contractor may begin work provided it does not negatively impact the

01 00 00 ‐8 cooling needs of the Facility. Any allowed construction during Phase 0 will not be subtracted from the Phase 1 duration.

There is also related control work which incorporates existing energy control valves. This work may be performed during Phase 0 or Phase 1, after a baseline schedule has been selected.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

J. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

01 00 00 ‐9

K. Utilities Services: Maintain existing utility services including chilled water for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as chilled water, water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR and Chief Engineer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the

01 00 00 ‐10 construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian

01 00 00 ‐11 blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS"

(FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

01 00 00 ‐12

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with

01 00 00 ‐13 the procedures of the Environmental Protection Agency (EPA) and the Department of Transportation (DOT) as outlined in Code of Federal Regulation (CFR), Titled 40 and 49 respectively.

The EPA's Toxic Substance Control Act (TSCA) Compliance

Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the

"originator" copy of the Uniform Hazardous Waste Manifest (EPA

Form 8700-22), along with the Uniform Hazardous Waste Manifest

Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the Medical Center's Chief.

a) Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261 ...... Identification and Listing of Hazardous

Waste

40 CFR 262 ...... Standards Applicable to Generators of

Hazardous Waste

40 CFR 263 ...... Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761 ...... PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions

49 CFR 172 ...... Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173 ...... Shippers - General Requirements for

Shipments and Packaging

49 CRR 173 ...... Subpart A General

49 CFR 173 ...... Subpart B Preparation of Hazardous Material for Transportation

49 CFR 173 ...... Subpart J Other Regulated Material;

Definitions and Preparation

TSCA ............ Compliance Program Policy Nos. 6-PCB-6 and

6-PCB-7//

01 00 00 ‐14

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant

Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of

01 00 00 ‐15 the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials;

and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers

01 00 00 ‐16 to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS (NOT USED)

1.12 PROFESSIONAL SURVEYING SERVICES (NOT USED)

1.13 LAYOUT OF WORK (NOT USED)

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled.

The plan must be in narrative form and contain sufficient detail

01 00 00 ‐17 to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the

Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period.

Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers or suppliers.

e. Names, addresses and phone numbers of sources of spare parts.

f. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of

01 00 00 ‐18 warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

g. Starting point and duration of warranty period.

h. Summary of maintenance procedures required to continue the warranty in force.

i. Cross-reference to specific pertinent Operation and

Maintenance manuals.

j. Organizations, names and phone numbers of persons to call for warranty service.

5. Procedure and status of tagging of all equipment covered by extended warranties.

6. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting.

C. Contractor’s Response to Construction Warranty Service

Requirements:

D. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit one record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

01 00 00 ‐19

PART 2 - Warranty Tags

PART 3 - Type of product/material

PART 4 - Model number

PART 5 - Serial number

PART 6 - Contract number

PART 7 - Warranty period from/to

PART 8 - Inspector’s signature

PART 9 - Construction Contractor

PART 10 - Address

PART 11 - Telephone number

PART 12 - Warranty Contact

PART 13 - Address

PART 14 - Telephone number

PART 15 - Warranty response time priority code

PART 16 -

7. New Equipment Check-In Sheets shall be filled out by the General Contractor and sent to the COR within 10 Days of installing new equipment. See sheet below:

01 00 00 ‐20

Attachment C

Engineering SOP 138-04-01

* EE# ______________________ Utility Management Program

Revised March 16, 2018

* General Contractor: * Project Name:

Installing Sub-Contractor: Project Number:

* Equipment Type: Installing Sub-Contractor:

Manufacturer: * Location:

Model #: * Date Commissioned/removed:

Serial #: Warranty Start Date/yrs:

Owners Manuals Provided: YES / NO Sequence Of Operations:

Maintenance Section:

Equipment Name: Equipment Category:

Parent System EE#: Add to Master Equipment List:

Lock Out Tag Out Required: YES / NO LOTO Completed:

Shop(s):

PM Completed:

Shop(s):

PM Procedure Added: PM Frequencies:

PM Procedure Added: PM Frequencies:

PM Procedure Added: PM Frequencies:

PM Procedure Added: PM Frequencies:

Equipment cateogy Defintions:

Criteria 1 - HIGH RISK:

Crieteria 2 - INFECTION CONTROL

Criteria 3 - NON-HIGH RISK:

HVAC

Air handlers VFDs Pumps Fan motors Fan Coil Fire and Smoke dampers Chillers Exhaust Fans/Hoods Air Flow monitoring stations Air Compressors

Plumbing Back Flow preventers Pumps (vacuum, water, air,sump) Mixing valves Eye washes/showers RO systems Tamper/Flow switches Drinking fountains/Hydration station Boilers Heat exchangers/pumps Disposals

Elecrtrical Battery Emergency lights

UPS

Transfer switches Back-Up lighting controllers Main Breakers Powered Gates Transformers

Contracting Officer's Representative section:

YES / NO

Equipment and systems that are considered critical to the safety of patiets, visitors and staff as it relates to maintaining effective control of waterborne and airborne pathogens: eg. Air handlers for the OR, Lab, Pharmacy, Patient Isolation, water filtrations, Lab and pharmacy(medication) refrigerators, and Back flow preveneters, Electric ____ HVAC _____ Plumbing _____ Lock _____ Mach _____ Carp _____

Equipment and systems that are considered critical to the safety or comfort of patiets, visitors or stafff and would jeopardize safety or comfort if they failed. These systems do not have any impact on waterborne or airnborne pathogens: eg. Elevators, roof exhaust units, circulating pumps, boilers, air dryers, air handlers, compressors, eyewash stations.

YES / NO

Electric ____ HVAC _____ Plumbing _____ Lock _____ Mach _____ Carp _____

YES / NO

UTILITY EQUIPMENT CHECK-IN / REMOVAL

New: ____ Removal:______ (For removal - only * items required)

**The Maintenance Supervisor will determine the risk level based on the following criteria; impact to patient, staff or visitors in the event of equipment failure. Preventative maintenance will be based upon manufacturers recommendations or the nationally recognized ASHE standard and will follow NFPA, Joint Commison and other pertinent code requirements in accordance with VA guidance.

EXAMPLES OF EQUIPMENT:

Miscellaneous Door openers Patient Lift Fire Doors (include hardware) Dock lifts Specialty Doors/Locks PRVs Humidifiers Trap Primers

Prevenative Maint. Required: YES / NO

YES / NO

Equipment and systems that failure would result in likely death or serious injury to patients, visitors or staff.

01 00 00 ‐21

16.1 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on //

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

16.2 RESIDENT ENGINEER'S FIELD OFFICE (NOT USED)

16.3 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final

01 00 00 ‐22 inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

16.4 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will be allowed the use S-1 Service Elevator.

B. Use of existing elevator S-1 for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

01 00 00 ‐23

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use elevators Nos. S-1 in Building

Nos. 1 for daily use between the hours of 4:30 PM – 7:00 AM and for special nonrecurring time intervals when permission from the COR is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

16.5 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

16.6 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

16.7 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by

01 00 00 ‐24 the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

a) Steam is available at no cost to Contractor.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

01 00 00 ‐25

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense.

16.8 NEW TELEPHONE EQUIPMENT (NOT USED)

16.9 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the

Contracting Officer. Contractor shall furnish all labor, 01 00 00 ‐26 materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed.