S02 Att07.0 Seed SOW 578-26-008 Abatement TO-E Bldgs 1_200.docx
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This is a Statement of Work (SOW) for asbestos abatement services at Edward Hines VA Hospital, dated August 28, 2025, under Project 578-26-008 Task Order E. The contractor must abate and dispose of all asbestos-containing materials (ACM), lead-based paint, and mold from five rooms in Building 1 (D333, D335, D405, D407, D409) and the Stone Space in Building 200. Work includes removal of ACM floor tile, carpet, mastic, pipe insulation, pipe fittings, and elbows down to the original concrete deck, with subsequent re-insulation using non-ACM fiberglass pipe insulation and PVC vapor barrier jackets. The project must be completed within 112 calendar days from Notice to Proceed, with actual construction work estimated at 52 calendar days executed in one continuous phase. Specific task timelines include Tasks 1-2 (8 calendar days), Tasks 3-5 (10 calendar days), and Task 6 (34 calendar days).
The contractor must comply with extensive pre-construction requirements including submission of logistics plans, construction security and phasing plans, infection control plans, quality control plans, and environmental protection plans within 30 days of NTP. All work must maintain staff, patient, and visitor access during performance and adhere to VA Infection Control Risk Assessment (ICRA) standards and infection control barrier specifications. The contractor must obtain EPA notification 10 working days before abatement begins, coordinate permits 14 days prior to work, provide 21 days' advance notice for utility shutdowns, and maintain an OSHA 30-hour certified site superintendent with all on-site personnel holding OSHA 10-hour certification. Third-party air monitoring will be provided by Hines VA Hospital. Work hours are restricted to Monday-Friday day shifts (7:00 AM to 3:30 PM) unless approved otherwise, and all contractor personnel require PIV badging.
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Statement of Work
Hines Abatement - Task Order E Project 578-26-008 Abatement in Bldgs 1 and 200
August 28, 2025
| Attachments: | 7.1) | Hines Documents for Construction |
| 7.2) | 578-26-008 Task Order E Specifications Book | |
| 7.3) | VHA PCRA – 1.1 (May 21, 2024) | |
| 7.4) | VHA ICRA – 1.3 (Dec. 9, 2024) | |
| 7.5) | Interim Life Safety Measures (ILSM) | |
| 7.6) | 578-26-008 Hines Abatement – Task Order E - Locations |
References: 1) VHA Directive 7714 Asbestos Management Program
2) Policy Memorandum 578-03-001-046 (R-1) Asbestos Management Program
| 3) | VA’s Technical Information Library (TIL) |
| 4) | Master Construction Specifications (PG-18-1) |
| 5) | Environmental Planning Guidance (PG-18-17) |
6) 2011 Asbestos Survey for EHVAH Edward Hines Veterans Affairs Hospital
| 7) | 2013 Historic Preservation Plan for the EHVAH (available on request) |
| 8) | 2020 Statement of Conditions Survey for the EHVAH (available on request) |
| 9) | 2022 Facility Condition Assessment for the EHVAH (available on request) |
A) Mission
The Engineering Service’s mission is total oversight and management of the Environment of Care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines VA Hospital. Engineering support is for customers that includes, but is not limited to, patients, visitors, clinical staff and administrative employees.
B) Goals
The goal of this project is to abate asbestos containing materials (ACM) from spaces identified within this SOW. Work will be performed in various locations within Building 1.
C) Current Conditions
Multiple rooms within Building 1 are currently unoccupied and in need of abatement before they can be re-occupied. Hines Engineering service is currently performing interior demolition to expose all suspect ACM flooring, ACM pipe fitting insulation, and pipe insulation. In addition, there is pipe insulation in the Stone Space of Building 200 that needs to be abated so repairs can be completed.
D) Justification
The rooms identified in this SOW are currently unoccupied and were removed from service due to various situations. Hines Engineering service has discovered ACM material in the rooms identified which must be abated before repairs can be completed.
E) Objectives
The objectives of this project are to:
1) Building 1 and 200 – Abate and dispose of all ACM materials in the following spaces:
a. Building 1 – D333
b. Building 1 – D335
c. Building 1 – D405
d. Building 1 – D407
e. Building 1 – D409
f. Building 200 - Stone Space
2) Perform the work in a manner least likely to interfere with the daily operations of this Campus.
F) Acronyms and Definitions
The following is a listing of acronyms and/or definitions to terms that may be used in this document.
| ABAAS | Architectural Barriers Act Accessibility Standards |
| ACM | Asbestos Containing Material |
| A/E | Architect and Engineer (firm) |
| AHU | Air Handling Unit |
| BAS | Building Automation System |
| CCE | Construction Cost Estimate |
| CCD | Contract Completion Date |
| CLIN | Contract Line-Item Number |
| CO | Contracting Officer |
| COR | Contracting Officers Representative as delegated by the CO |
| CS | Contracting Specialist assigned by the CO |
| EHRM | Electronic Healthcare Records Management |
| EHVAH | Edward Hines Veterans Affairs Hospital |
| FCA | Facilities Condition Assessment |
| GC | General Contractor (firm) |
| GLAC | Great Lakes Acquisition Center |
| HEFP | Healthcare Environment and Facilities Program |
| HVAC | Heating/Ventilation/Air Conditioning |
| IDIQ | Indefinite Delivery Indefinite Quantity |
| LF | Linear or Lineal Feet |
| MATOC | Multiple Award Task Order Contracting |
| MEP | Mechanical/Electrical/Plumbing |
| NTP | Notice to Proceed |
| OIT | Office of Information & Technology |
| PCAC | VHA Program Contracting Activity Central |
| PDT | Project Delivery Team – Typically CO/CS, COR, and EHVAH staff |
| PIV | Personal Identity Verification |
| POP | Period of Performance |
| QCM | Quality Control Manager |
| RFI | Request for Information |
| SF | Square Feet |
| TAB | Testing and Balancing |
| TIL | Technical Information Library |
| TO | Task Order |
| TR | Telecom Room |
| VA | Department of Veteran Affairs |
| VA-SEPS | VA Space and Equipment Planning Systems |
| WAP | Wireless Access Point |
G) Requirements
Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.
This SOW presumes the contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.
The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:
1) Pre-bid site visit:
a. A pre-construction site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.
b. The contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.
2) RFI Submittals:
a. The contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.
b. Unless otherwise stated the contractor shall allow the COR and CO ten (10) working days to respond to an RFI.
3) Infection Control Barrier (ICB):
a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.
b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.
c. The contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:
i. The ICB must be fire-rated.
ii. The barrier must be water resistant; capable of being cleaned and sanitized.
iii. Installation of the barrier shall not:
1. Generate dust outside the barrier.
2. Generate excess noise outside the barrier.
3. Generates excess fumes outside the barrier.
iv. Demobilization of the barrier shall not:
1. Generate dust outside the barrier.
2. Generate excess noise outside the barrier.
3. Generates excess fumes outside the barrier.
4. Require floor, wall, or ceiling repairs upon removal.
v. The barrier should be environmentally responsible.
1. The materials should be reusable.
2. The materials should not contribute to unnecessary waste to our landfills.
d. Fire-rated plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.
i. The contractor shall submit an RFI requesting approval during the bid period.
e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.
f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. (See attachment 1)
g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.
h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.
i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.
j. The contractor shall ensure that all Infection Control is performed in accordance with the latest VA Infection Control Risk Assessment (ICRA) policy. The current version is VA ICRA -1.3 effective December 9th, 2024. (See attachment 4)
k. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.
i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.
ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.
iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.
iv. Place a flapper valve connection on the ICB near to the ceiling.
v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.
vi. If the power should accidentally get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.
4) The contractor shall post and maintain the final signed ICRA and ILSM (when issued) at the entrance to the ICB for the duration of the project. (See attachment 1) The contractor shall update the postings when new documents are issued.
5) Equipment Lead time:
a. Equipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.
b. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.
c. For delays in the equipment delivery not caused by the government, the contractor shall bear the cost of temporary materials, equipment, labor, and services for the time between the end of the period of performance and the final installation of the contract’s specified materials and equipment.
6) EHVAH Permits:
a. Unless otherwise stated the contractor shall submit for all required VA permits (i.e., above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.
7) Project Pay Applications:
a. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.
b. Certified payroll documents shall be submitted to the COR weekly.
c. Approval of all invoices will require documents to be current.
8) Work outside of normal business hours or weekends:
a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.
b. No work shall take place without written or e-mail confirmation from the project COR.
9) Utility Shutdowns:
a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.
b. Failure to submit the shutdown requests in a timely manner is not justification for a claim of delay on the part of the government.
c. Planned utility shutdowns should be indicated on the project schedule.
10) Submittals and Shop Drawings:
a. Unless otherwise stated the contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.
b. No work shall be started prior to review and approval by the COR.
11) Certifications:
a. When applicable, the contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.
b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.
c. Personnel certifications shall be provided to the COR prior to the start of construction.
d. All weld certifications shall be provided to the COR at the end of every work week when applicable.
12) OSHA Certification:
a. The Contractor shall have an OSHA 30-hour certified site superintendent on site whenever any work is being performed.
b. All contractor onsite employees and sub-contractors shall have at least OSHA 10-hour certification.
c. A copy of the OSHA certifications shall be supplied to the COR prior to the start of any work and retained as part of the project folder.
13) EPA Notification:
a. Pursuant to 40 CFR 61.145, written notification is required to the Illinois EPA at least 10 working days before the abatement is to begin.
b. A copy of this notification and acceptance shall be provided to the COR.
14) Post-Award meeting:
a. The meeting shall be coordinated through the COR and CS/CO.
b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.
c. A post award meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. After this meeting the awarded contractor shall provide their services per the following phases.
H) Scope of Work
The Scope of Work for this project includes all labor, management, equipment, and materials necessary for asbestos abatement, lead abatement, mold remediation, removal of all flooring, including non-ACM tile and carpeting. All work will be located at Edward Hines, Jr. VA Hospital. All provided measurements / dimensions are approximate. The contractor shall field verify all measurements / dimensions and quantities.
The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.
Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not have any authority to authorize changes to this scope of work.
NOTE: The Contractor shall assume demolition of ceilings and grid work will be necessary to access the above ceiling pipe insulation. The contractor is to assume they will have uninterrupted access to the Stone Space of Building 200.
1) Task Breakdown – The project work will be performed in Six (6) Tasks:
(See Attachment 17)
a. Task 1 - Building 1 – D333
b. Task 2 - Building 1 – D335 and D335A
c. Task 3 - Building 1 – D405
d. Task 4 - Building 1 – D407 and D407A
e. Task 5 - Building 1 – D409 and D409A
f. Task 6 - Building 200 - Stone Space
2) General Abatement notes - All spaces:
a. Before starting work, build decontamination facility per Section 02 82 11, Traditional Asbestos Abatement.
b. Maintain staff, patient, and visitor access to the building during the performance of the work.
c. Obtain all permits and licenses necessary for the removal and disposal of all ACM, Mold, and Lead present in the identified spaces.
d. The contractor shall abate and or remediate all hazardous containing materials, ACM tile, ACM mastic, ACM pipe insulation, ACM Pipe fittings, ACM Pipe elbows, mold, lead paint within all work zones.
i. Abate all ACM floor tile, carpet, mastic down to original concrete deck
ii. Abate all ACM pipe insulation.
iii. Abate all ACM pipe elbows
iv. Abate all ACM pipe fittings
v. Eradicate all mold within all designated work zones.
vi. Eradicate all lead paint within all designated work zones. Note: the contractor is to assume ALL paint within designated work zones is lead based paint and should be abated in accordance with EPA and OSHA regulations.
vii. Dispose of all hazardous materials in accordance with all applicable federal, state, and local standards and regulations.
e. The contractor shall be responsible for its own hazardous material, garbage, and construction debris removal from the campus. All materials shall be disposed of in accordance with Federal, State, and local environmental regulations.
f. Contractor shall provide asbestos abatement Quality Control Program.
g. Third Party abatement air monitoring will be supplied and coordinated by Hines VA Hospital.
h. The contractor shall perform the work in a diligent and continuous manner.
i. Upon substantial completion of each phase, the contractor shall give the government written notice that it considers the phase to be substantially complete and request a punch list inspection by the government.
j. The contractor is expected to staff the project sufficiently to meet all timelines expressed in this Statement of Work.
k. The floor abatement shall extend to the first full floor tile in the corridor outside the room unless otherwise specified by the COR.
l. In rooms with carpet, the actual ACM is likely below in the floor tile and or the mastic. All layers will be removed down to the original concrete slab to satisfactorily abate the suspect flooring material.
m. For rooms with base cabinets, toilet partitions, and other equipment resting on top of the floor to be abated, the contractor shall temporarily remove these elements and reinstall them after the abatement is completed. Coordinate with the COR and Hines Interior design for proper disposition.
n. For rooms with specialty/sliding doors, doors shall be removed as necessary to ensure no tile or mastic remain under the door or sliding mechanism(s).
o. All valves, traps, fittings etc. that are subject to periodic inspection or repair shall be insulated with removable/reusable, high-temperature, fabric insulation jackets. The insulation product material and fittings will require submittal approval by COR.
p. Reinsulate all abated piping and pipe fittings with fiberglass pipe insulation.
q. Provide and install PVC vapor barrier jackets over the fiberglass insulation except for equipment that is to be covered with removable fabric insulation jackets.
3) Detailed Task Breakdown
a. Task 1 – Bldg. 1, Floor 3 – Room D333
i. Perform all necessary tasks in accordance with the General Abatement Notes listed above.
ii. Abate ALL ACM floor tile, carpet, and mastic down to original concrete deck.
iii. This work can be completed during Monday-Friday day shift hours
b. Task 2 – Bldg. 1, Floor 3 – Room D335
i. Perform all necessary tasks in accordance with the General Abatement Notes listed above.
ii. Abate ALL ACM floor tile, carpet, and mastic down to original concrete deck.
iii. This work can be completed during Monday-Friday day shift hours
c. Task 3 – Bldg. 1, Floor 4 – Room D405
i. Perform all necessary tasks in accordance with the General Abatement Notes listed above.
ii. Abate ALL ACM floor tile, carpet, and mastic down to original concrete deck.
iii. This work can be completed during Monday-Friday day shift hours
d. Task 4 – Bldg. 1, Floor 4 – Room D407
i. Perform all necessary tasks in accordance with the General Abatement Notes listed above.
ii. Abate ALL ACM floor tile, carpet, and mastic down to original concrete deck.
iii. This work can be completed during Monday-Friday day shift hours
e. Task 5 – Bldg. 1, Floor 4 – Room D409
i. Perform all necessary tasks in accordance with the General Abatement Notes listed above.
ii. Abate ALL ACM floor tile, carpet, and mastic down to original concrete deck.
iii. This work can be completed during Monday-Friday day shift hours
f. Task 6 – Bldg. 200 – Stone/Crawl Space
i. Perform all necessary tasks in accordance with the General Abatement notes listed above. Perform glove bag abatement on the following
ii. Abate 50 fittings up to 6inch diameter
iii. Abate 50 fittings from 7inch diameter to 12inch diameter
iv. Abate 50 elbows up to 6in diameter
v. Abate 50 elbows from 7inch diameter to 12inch diameter
vi. Abate 250LF of pipe insulation up to 6inch diameter
vii. Abate 250LF of pipe insulation from 7inch diameter to 12inch diameter
viii. Re-insulate all abated pipe, fittings, and elbows – non-ACM pipe insulation does not need to be removed or re-insulated.
I) Constraints
1) A site survey and inspection are permitted and recommended prior to Bid Submission to ensure the Contractor has a complete understanding of the scope of work.
2) Work hours for EHVAH staff are from 7:00 am until 3:30 pm, Monday through Friday.
3) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of Patient and Hospital Privacy policies. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.
4) Exploratory demolition is permitted but must be coordinated with the COR.
5) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.
6) Maximizing Use of American-Made Goods, Products, and Materials
a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.
b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.
c. Material purchases should adhere to this policy to the greatest extent possible.
7) All contractors visiting the jobsite will need to receive a Contractor’s Badge / PIV Badge. The procedure to follow is:
a. Contractor shall fill out Contractor Badging Forms – See Attachment 1.
b. Contractor shall coordinate with COR and bring Contractor Badging Forms to Mikel Jones (Bldg 2, Rm 119) to coordinate for fingerprints (Ph: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).
c. Once approved by Mikel Jones, contractors shall take copies of forms to Human Resources located in Building 17 for fingerprinting (It takes a minimum of 3-5 days for fingerprints clear).
d. Upon verification the fingerprints have been cleared, the contractor can be sponsored.
J) Tasks and Responsibilities
A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.
1) Preconstruction Period: The Contractor shall provide the following:
a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.
b. Construction Security Plan: Defines both physical and administrative security.
c. Construction Phasing Plan: It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.
d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.
e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.
f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.
g. Construction Schedule: WBS schedule including start/end dates, duration and sequencing, preferably in MS Project or Primavera format (include floats).
h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.
i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.
j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.
k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.
l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.
m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by Contractor.
n. Demolition Debris Management Plan.
o. Certificates, Licenses, and Training Documents.
p. Obtain PIV badges.
q. RFI’s: Other than those resulting directly from demolition or construction.
2) Construction Period: The Contractor shall provide the following during construction services:
a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.
b. Attending biweekly construction meetings which are facilitated by the COR.
c. Submit RFI’s during construction as necessary.
d. Issue biweekly field reports of construction progress to the COR.
e. Attend field inspections and punch list inspections as requested by the COR.
3) Construction Close-out Period:
a. The Contractor shall provide the following:
1. Inspection and Approval by the COR and/or the CO.
2. Final Approval and Beneficial Occupancy when applicable.
3. Warranties documents and O&M Manuals.
4. As-built drawings and record submittals.
5. Staff training when applicable.
6. Contractor Release of Claims.
7. All Waste Reports submitted per Safety and Health during Construction Activities.
8. Existing Conditions Re-survey.
b. The COR shall review the contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.
c. The COR shall utilize these as-built drawings and specifications from the contractor to generate as recorded drawings and specifications.
K) Deliverables
1) The contractor shall provide all submittals required by the Specifications Book.
L) Time Frames
1) This project shall be completed within one hundred twelve (112) calendar days once the NTP is issued.
a. Phasing – This project shall be executed in one (1) continuous phase based upon the work locations. Work in each location shall be executed uninterrupted until complete. No work shall commence for follow-on tasks until the work is completed in the prior task. Unless written authorization from the CO or COR has been received.
| 1. Task 1 and 2 – | 8 Calendar Days | |
| 2. Task 3, 4, and 5 – | 10 Calendar Days | |
| 3. Task 6 – | 34 Calendar Days | |
| TOTAL | 52 Calendar Days |
b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.
c. Pre-Construction Period duration is NTP + 30 calendar days. Within this period the contractor shall provide all materials included under Tasks and Responsibilities and the following:
1. Logistics Plan
2. Construction Security Plan
3. Construction Phasing Plan
4. Submittal Registry
5. Accident Prevention Plan
6. Activity Hazard Analysis
7. Construction Schedule
8. Schedule of Values
9. Existing Conditions Survey
10. Infection Control Plan
11. Quality Control Plan
12. Environmental Protection Plan
13. Document Submissions
14. Demolition Debris Management Plan
15. Certificates, Licenses, and Training Documents
16. Obtain PIV badges for all GC and Subcontractor employees scheduled to perform work on this contract
d. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 52 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.
e. Construction Closeout Period duration is NTP + 95 calendar days. The contractor shall submit within 30 calendar days from EHVAH acceptance of the completed punch list items and commissioning reports (if applicable). Within this period the contractor shall provide all materials included under Tasks and Responsibilities and the following:
1. Inspection and Approval by the COR and/or the CO.
2. Final Approval and Beneficial Occupancy when applicable.
3. Warranties documents and O&M Manuals.
4. As-built drawings and record submittals.
5. Staff training when applicable.
6. Contractor Release of Claims.
7. Waste Reports.
8. Existing Conditions Re-survey
M) Performance Monitoring
The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.
N) Other Pertinent Information or Special Considerations
1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses permits and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.
2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.
3) All work shall be scheduled to meet the requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.
4) The contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.
5) The contractor is responsible for repairing any damage to existing utilities incurred during construction or demolition.
6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.
7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.
8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.
O) Risk Control
1) Refer to the attached ICRA form.
P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI)
1) GFE.
a. None
2) GFI.
a. No additional information is intended to be supplied other than information that is requested by the Contractor.
578-26-008 Hines Abatement – Task Order E – Hines Abatement Bldgs 1 and 200 image1.jpeg
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