S02 - 36C78621Q0030 - Combined Synopsis Solicitation - PRNC FY21 AC Unit Deep Cleaning.pdf

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

H979

Puerto Rico National Cemetery - AC Maintenance/Deep Clean Units Service | December 1, 2020 - November 30, 2021 with

(4) 1-Year Options through November 30, 2025.

22556

36C78621Q0030

11-09-2020 4:00 pm CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

238220

Department of Veterans Affairs National Cemetery Administration (NCA) Contracting Services 18434 Joplin Road Stafford VA 22556

Tene Becknell tene.becknell@va.gov

Puerto Rico National Cemetery 50 Avenida Cementerio Nacional Bayamón, Puerto Rico 00961

00961

USA

https://www.cem.va.gov

Department of Veterans Affairs tene.becknell@va.gov

Government Issued Email Address

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0030

Issue Date of Solicitation: October 23, 2020

Response Due Date: November 9, 2020 at 4:00 pm (Central)

Requested Services Monthly/Tri-Annual General & Deep Cleaning A/C Unit Services Puerto Rico National Cemetery

Place of Performance: Puerto Rico National Cemetery (PRNC) #50 Avenida Cementerio Nacional Bayamón PR 00961-3887

Applicable NAICS: 238220 | Plumbing, Heating, and Air-Conditioning Contractors

Classification Code: H941 | Other Quality Control, Testing, and Inspection- Refrigeration, Air Conditioning, and Air Circulating Equipment

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: December 1, 2020 through November 30, 2021 with (4) 1-Year Options through November 30, 2025.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services

18434 Joplin Road Triangle, VA 22172

Attachments: (A) Department of Labor Davis-Bacon Act Wage Determination # PR20200001 #13 dated January 3, 2020, Puerto Rico

(B) – Statement/Scope of Work

(C) – Price/Cost Schedule (Contract Line Items or CLINs)

(D) – Past Performance Questionnaire

(E) - Past Performance – List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), Solicitation Number:

36C78621Q0030.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating, and Air-Conditioning Contractors with a business size standard in dollars of $16.5 million dollars.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

In accordance with FAR 19.502-4, the Government reserves the right to make multiple contract awards to more than one responsible SDVOSB concern.

Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10 (July 2019), Quoters understand that at least 51 percent of the cost of personnel for contract performance will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns. Quoters must demonstrate in their Technical Proposal volume, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract.

NON-PERSONAL SERVICES CONTRACT

The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

SITE VISITS: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award.

If your company plans to conduct a site visit of the Puerto Rico National Cemetery related to this combined synopsis solicitation, you must contact Hector Nevarez, Puerto Rico National Cemetery Caretaker Leader via email at Hector.Nevarez@va.gov to schedule an appointment.

Site Visit Dates: October 26, 2020 – November 6, 2020 upon scheduling with point of contact listed above.

Time: As scheduled (Atlantic Standard Time).

Site Visit Location: Puerto Rico National Cemetery, #50 Avenida Cementerio Nacional, Bayamón PR 00961.

IMPORTANT: ALL INTERESTED OFFERORS must contact Hector Nevarez, Puerto Rico National Cemetery Caretaker Leader via email at Hector.Nevarez@va.gov to set up a Site Visit appointment. An appointment must be made in advance prior to visit. No exceptions. No site visits should be scheduled or arranged after November 6, 2020 pertaining to this requirement.

PRICE SCHEDULE:

Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide complete general A/C Unit Maintenance services for the Puerto Rico National Cemetery following applicable federal, state and/or Centers for Disease Control and Prevention (CDC) standards.

Units and services shall be in accordance with Statement or Scope of Work, Technical Specifications, Performance Incentives/Disincentives (e.g., Quality Assurance Surveillance Plan, if applicable), and all other terms and conditions contained in this Solicitation.

Quoter is to understand that the quantities stated in the schedule are estimates for pricing purposes only.

The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs).

Quoters shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended proposed price and the total of the CLINs will be recomputed accordingly.

CLIN

No.

Supplies/Services Est. Qty Unit Unit Price Total Price

0001 Description $_________ $___________

SEE ATTACHMENT C - PRICE/COST SCHEDULE

Total $___________

Total Estimated Price Base and all Option periods

SCOPE: The Quoter shall be responsible for providing complete HVAC/AC Unit Maintenance services as designated December 1, 2020 through November 30, 2021 with (4) 1-Year Options through November 30, 2025, at the Puerto Rico National Cemetery.

Services to be Provided: See Attachment B – Statement/Scope of Work.

INSTRUCTIONS TO QUOTERS:

Prospective awardees MUST have a current and active registration with the System for Award Management (SAM) at http://www.sam.gov PRIOR TO AWARD and through final payment, and must complete annual Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT CANNOT BE AWARDED TO COMPANIES

THAT DO NOT HAVE A CURRENT/ACTIVE SAM ACCOUNT REGISTRATION.

SDVOSB and VOSB socio-economic eligible category concerns SHALL also have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) certifying a current SDVOSB status AT TIME OF

AWARD.

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 p.m.

(Central) on November 9, 2020. Responses to this announcement will result in a Firm Fixed Price http://www.sam.gov/ http://www.sam.gov/ http://www.vip.vetbiz.gov/ contract. The Government intends to make award without discussions.

All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Questions: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than November 4, 2020 4:00 p.m., (Central).

All questions should be consolidated and sent via email to tene.becknell@va.gov. Telephone inquiries will not be accepted. Questions will not be addressed after the designated Questions deadline has expired.

To maintain procurement integrity compliance, please do not contact the Puerto Rico National Cemetery or Southeast District personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer before the designated Questions deadline date.

QUOTATION PREPARATION INSTRUCTIONS:

Quotation Format and Submission Information:

Quotations must be submitted on company letterhead. Commercial format is encouraged. All Quotation documents must be submitted in four (4) SEPARATE volumes and in Adobe Acrobat (.pdf) format – No MS Word documents please unless specifically requested.

Quotations and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following email address: tene.becknell@va.gov by the designated deadline date/time.

The Quoter, not the Contracting Officer, shall be responsible for ensuring that a complete proposal and all Volumes have been received by the Contracting Officer by the designated Solicitation deadline date.

Quotation packages that do not contain all the above materials will be rejected as non-responsive.

All Quoters shall include the following information as part of their Quotation in the following four (4)

VOLUMES:

Company Information (VOLUME A)

The following information shall be included in Volume A:

• Legal Business/Company Name (as listed in www.sam.gov)

• Complete Company Address (No PO Boxes)

• DUNS Number

• Company Point of Contact Name & Title

• Telephone number

• Email Address

• Company Capabilities Statement

• Proof of current System for Award Management (SAM) account

• For SDVOSB and VOSB concerns, proof of active/current Vendor Information Pages (VIP) certification (CVE letter is acceptable).

• One (1) signed copy all Solicitation Amendments

• One (1) copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable)

• One (1) copy of Completed FAR Provision 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status) https://fbo.gov/ mailto:tene.becknell@va.gov mailto:tene.becknell@va.gov

Technical Proposal (VOLUME B)

The following information shall be included in Volume B:

One (1) copy of Technical Proposal. The following shall also be included as part of the Quoter’s technical submission:

• Company relevant experience descriptions.

• Managerial & Technical Qualifications of key personnel

• Identification of all Subcontractors anticipated to perform work under this contract and approximate percentage of work subcontractors will perform.

• Relevant work qualifications of proposed sub-contractors.

• Employee resumes, CV’s, additional experience related information, etc.,

• Limitations on Subcontracting plan of compliance (IAW Veterans Affairs Acquisition

Regulation (VAAR) Clause 852.219-10).

Past Performance (VOLUME C)

The following information shall be included in Volume C:

• Past Performance Questionnaire (Attachment D) from at least three (3) past performance or current references pertaining to related HVAC/AC Unit Maintenance services work performed.

• In addition to the past performance questionnaires, the Quoter is responsible for providing a completed copy of at least (3) references on the List of References (Attachment E) to the Contracting Officer. The completed list of references shall be included in Volume C of the Quoter’s proposal submission.

Pricing (VOLUME D)

The following information shall be included in Volume D:

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment C).

• One (1) copy of Price Offer/Quote for all items in the schedule – this should be a separate document in .pdf format**. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format only as outlined in Attachment C.

**NOTE: Attachment C may be provided in MS Word format for ease of Quoter completion.

Finalized proposed quote costs submitted in Volume D of your proposal, must be in .pdf format.

Evaluation Process:

The Government intends to award an Firm Fixed Price contract resulting from this Solicitation to the responsible Quoter whose Quotation provides the best benefit to the Government, price and other factors considered. Quotations will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which Quotation provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

BASIS FOR CONTRACT AWARD

In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best value to the Government in terms of the information provided in response to the non-priced factors while also providing a competitive price.

Comparative Evaluations is the act of comparing two or more Quotations or proposal in response to the RFQ. Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which provides the government with is needed, as identified in the RFQ.

The comparison also performed to compare each Quoter to one another to determine which provides the best benefit to the government.

The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Moreover, the Government is not assigning weight to the factors or listing them in any order of importance. A comparative evaluation of Quotations will be conducted using the following segments of the contractors’ quotation: (1) Price, (2) Past Performance, (3) Socio-economic status, and (4) Quality Control Plan. The Government will evaluate for the following:

Price - The Government is evaluating unit pricing and the total overall price to determine price fair and reasonableness. The evaluation will also consider the possibility that FAR 52.217-8 Option to Extend Services can be exercised at any time and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Past Performance - The Government is evaluating the Contractor’s past performance to determine is previous experience if both recent and relevant to the needs of the Government as stated in the Performance Work Statement. The Past Performance evaluation will be based on the Contractor having successfully completed verifiable past performance that is similar in scope and nature to that identified in the Performance Work Statement. Past Performance will be deemed acceptable if it is determined that that there is substantial confidence the Contractor can perform the effort based on the submitted past performance documentation.

The Quoter is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tene.becknell@va.gov no later than the solicitation’s closing date and time. The references chosen by the Quotation should be selected based on past projects of the same or similar work.

Socio-economic status - The evaluation of Quotations received in response to the solicitation will use proof of current Service-Disabled Veteran Owned Small Business (SDVOSB) Status verification in CVE/Veterans Information Pages (VIP) databases.

Technical Acceptability/ Quality Control Plan

1. Demonstrated experience performing this requirement

2. Demonstrated qualifications to perform services

3. Use of Subcontractors in accordance with VAAR 852.219-74 Limitations on Subcontracting

– Monitoring and Compliance (Jul 2018)

4. Quality Control Plan - The Government is evaluating whether the Contractor understands the requirement and has the quality measures in place to insure compliance with the Scope of Work and Quality Assurance Surveillance Plan (if applicable) throughout the entire performance period of the contract.

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters – Commercial Items (MAR 2020) FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) FAR 52.212-3* Offeror Representations and Certifications-Commercial Items (MAR 2020) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors (Oct 2019) VAAR 852.215-71 Evaluation Factor Commitments (Oct 2019)

*Quoters must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (30 days) (shall not exceed 5 years and 6 months) FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019)

(DEVIATION)

VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.219-75 Subcontracting Commitments Monitoring and Compliance (Jul 2018) VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

End of Document http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/library/vaar/

See attached document: ATTACHMENT A - DOL Wage Determination - AC Unit Deep Cleaning Services 102320.

See attached document: ATTACHMENT B - Performance Work Statement - HVAC AC Unit Deep Cleaning - PRNC 102320.

See attached document: ATTACHMENT C - Price Cost Schedule - HVAC AC Unit Deep Cleaning -

PRNC.

See attached document: ATTACHMENT D - Past Performance Questionaire - AC Unit Deep Cleaning Services 102320.

See attached document: ATTACHMENT E - List of References - HVAC Cleaning Services - PRNC 102320.

"General Decision Number: PR20200001 01/03/2020

Superseded General Decision Number: PR20190001

State: Puerto Rico

Construction Type: Building

Counties: Puerto Rico Statewide.

BUILDING CONSTRUCTION (does not include single family homes and apartments up to and including 4 stories).

Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015.

If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2020.

If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate, if it is higher than the conformed wage rate).

The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60).

Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

Modification Number Publication Date 0 01/03/2020

* SUPR1993-001 10/29/1993

Rates Fringes

BRICKLAYER.......................$ 7.25 .42

CARPENTER........................$ 7.25 .34

CEMENT MASON/CONCRETE FINISHER...$ 7.25 .31

ELECTRICIAN (Including HVAC control wiring)..................$ 7.25

IRONWORKER.......................$ 7.25

Laborer, Unskilled...............$ 7.25

PAINTER..........................$ 7.25

PIPEFITTER.......................$ 7.25

PLUMBER (Including HVAC work)....$ 7.25 .31

Power equipment operators:

Cranes......................$ 7.25 Diggers.....................$ 7.25 Loaders.....................$ 7.25 .26 Traxcavator.................$ 7.25

Sheet metal worker (Including HVAC duct work).................$ 7.25 .31

TRUCK DRIVER.....................$ 7.25 .30

WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental.

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)).

The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate).

Union Rate Identifiers

A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAVG"" denotes that the union classification and rate were prevailing for that classification in the survey. Example:

PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014.

Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate.

Survey Rate Identifiers

Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier.

Survey wage rates are not updated and remain in effect until a new survey is conducted.

Union Average Rate Identifiers

Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier.

A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based.

WAGE DETERMINATION APPEALS PROCESS

1.) Has there been an initial decision in the matter? This can be:

* an existing published wage determination

* a survey underlying a wage determination

* a Wage and Hour Division letter setting forth a position on a wage determination matter

* a conformance (additional classification and rate) ruling

On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.)

and 3.) should be followed.

With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to:

Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:

Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue.

3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to:

Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W.

Washington, DC 20210

4.) All decisions by the Administrative Review Board are final.

END OF GENERAL DECISION

PERFORMANCE WORK STATEMENT

A/C Unit and Compressor Deep Cleaning Services

Background:

Puerto Rico National Cemetery (PRNC) is located in the city of Bayamon in the Commonwealth of Puerto Rico. It encompasses 108.2 acres (43.8 ha) of land, and at the end of 2005, had 44,722 interments. It is the only National Cemetery in Puerto Rico, and the only one outside of the mainland United States.

Service Location:

Puerto Rico National Cemetery (PRNC) #50 Avenida Cementerio Nacional Bayamón PR 00961-3887

Period of Performance: December 1, 2020 through November 30, 2021 with four (4) 1- Year Options through November 30, 2025.

Desired Services: The Puerto Rico National Cemetery has an immediate need for monthly cleaning and maintenance and tri-annual Deep Cleaning and Inspection of A/C cassette & Mini-Split Units.

The contractor shall provide the Government the most cost-effective solution to properly maintain and deep clean 16 Daikin cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units.

The monthly maintenance shall include filters and unit cleanup, condensation water drainage cleanup and unit inspection.

Monthly services shall also include a thorough inspection at time of each service, deep cleaning and testing of the A/C components for proper operation.

All identified worn parts such as belts and air filters are to be noted at an inspection and provided on a separate inspection checklist/form provided by the contractor.

Contractor WILL NOT be responsible for servicing, repairing units and/or replacing identified worn parts.

Tri-Annual deep Cleaning and maintenance services will be required 3 times per year and are to be performed on Saturdays only, are performed as needed, and coordinated through the Contracting Officer’s Representative (COR) or Cemetery Director of the Puerto Rico National Cemetery.

On the triannual deep cleaning service, the contractor shall focus on pressure wash AC units’ coils, drainages on all the units and thoroughly inspect, clean and test the A/C components for proper operation.

When needed, worn parts such as belts and air filters are to be noted on an inspection sheet provided by the contractor during tri-annual inspections.

A/C Units and Compressor Info:

DAIKIN - A/C maintenance PRNC

Administration office

Room / Office Cassettes Splits Type

Director office 1 TYPE 1

Assistant Director office 1 TYPE 1

Administrative Officer 1 TYPE 5

Conference room 1 TYPE 1

PSA / Representative area 3 TYPE 1

Female restroom 1 TYPE 3

Male restroom 1 TYPE 3

Lunch room 1 TYPE 1

Multi purpose room 2 TYPE 3

Reception 1 TYPE 3

Grave locator closet 1 TYPE 4

Monitor closet 1 TYPE 4

Public female restroom 1 TYPE 3

Public male restroom 1 TYPE 3

A/C UNITS Qty 7 10 TOTAL = 17

Compressors Qty 2 SMALL 2 BIG

Requirements:

This service requires to be performed or supervised by a certified/licensed EPA Type II HVAC/AC licensed technician. EPA Type II certification covers recovery requirements, recovery techniques and safety. Also an EPA Section 608 certification is required.

The following protective equipment is required during all service calls.

• Safety glasses, Protective mask

• Sturdy, Non-Slip, Steel Toe Boots

• Rubber gloves

Contractor will supply all needed products and equipment to perform the requested service. All personnel performing this service must be trained and aware of their surroundings at all time to prevent any damage to Government property.

Contractor’s vehicles and its personnel identification are required. The contractor will be informed and must follow National Cemetery Administration (NCA) rules and behavior policy.

https://www.epa.gov/section608/section-608-technician-certification-0

The work area shall be kept safe at all times until all operations are completed.

Contractors shall use public restrooms located at Administration building.

Cleanup of any over-spray result from this maintenance service shall be promptly and properly address by close of business operations. Any chemical spills need to be clean and informed to PRNC POC.

Areas are to be left in a condition equal to or better than that which existed.

Contractor and the Puerto Rico National Cemetery POC will jointly coordinate and review any and all proposed work strategies. Contractor must obtain written authorization prior to proceeding with the project.

Documentation Requirements:

• Valid driver’s license

• Product SDS

• Insurance documents

• Proof of EPA Type II HVAC licensed

• EPA Section 608 certification

Acceptance

Once all maintenance services have been completed and the Government has inspected and accepted all work is in accordance with the scope of work and/or contract terms and conditions, the Government shall notify contractor and Contracting Officer in writing of formal and final acceptance.

Warranty

Contractor must warrant that 100% of the maintenance service meets the requirements specified. Acceptance shall be subject to completion of all work.

Contractor shall be responsible for any damages to Government property incurred for any services performed during any service or for the duration of this contract https://www.epa.gov/section608/section-608-technician-certification-0

ATTACHMENT C: SCHEDULE OF SERVICE

HVAC A/C Unit and Compressor Deep Cleaning Services

SUPPLIES/SERVICES: The contractor shall provide all labor, materials, equipment, tools, and supplies to perform monthly and tri-annual HVAC A/C Unit Deep Cleaning Services at the Puerto Rico National Cemetery.

Base Year – December 1, 2020 through November 30, 2021:

CLIN Description: Material/Product Quantity Unit Unit Cost Total Cost

0001 Monthly AC maintenance, 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on approved workdays.

12 Job $ $

Triannual deep cleaning service: to include 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on scheduled Saturdays.

3 Job $ $

Grand Total Estimated:

Option Year # 1 – December 1, 2021 through November 30, 2022:

1001 Monthly AC maintenance, 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on include 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be

Option Year # 2 – December 1, 2022 through November 30, 2023:

201 Monthly AC maintenance, 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on include 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be

Option Year # 3 – December 1, 2023 through November 30, 2024:

301 Monthly AC maintenance, 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on include 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be

Option Year # 4 – December 1, 2024 through November 30, 2025:

401 Monthly AC maintenance, 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be performed on include 16 cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units. To be

Base Year and All Option Grand Totals:

Totals Base Year:

December 1, 2020 – November 30, 2021

Option Year # #1:

December 1, 2021 – November 30, 2022

Option Year # #2:

December 1, 2022 – November 30, 2023

Option Year # #3:

December 1, 2023 – November 30, 2024

Option Year # #4:

December 1, 2024 – November 30, 2025

Summary Grand Total (Base + all Option Year #s):

ATTACHMENT D: PAST PERFORMANCE QUESTIONNAIRE

SOLICITATION NO.: 36C78621Q0030 for HVAC Deep Cleaning A/C Unit Services for the Puerto Rico National Cemetery

NOTE TO EVALUATORS: Upon completion, please email this confidential Questionnaire directly to Ms. Tené Becknell, Contracting Officer, National Cemetery Administration at tene.becknell@va.gov.

Please reference the above-mentioned Solicitation Number and Title in the Subject line of your email when submitting. Thank you for your time and input.

DATE: _____________

COMPANY REPRESENTATIVE’S NAME: ________________________________

NAME OF COMPANY: __________________________________

TYPE OF SERVICES PROVIDED: ___________________________________________

CONTRACT NUMBER: _______________________________________

CONTRACT PERIOD: __________________________________________________

LENGTH OF TIME SERVICES PERFORMED: ____________________________________

ESTIMATED CONTRACT AWARD AMOUNT: ____________________________________

For the following questions, please circle the number on the scale from 1 to 5 that most accurately describes the Contractor’s performance on the contract referenced above.

1 - unacceptable performance

2 - marginally acceptable

3 - fully acceptable or Good

4 - Very Good, with very few incidents

5 - Superior performance.

mailto:tene.becknell@va.gov

1.) On a scale of 1 to 5, score the company’s compliance with contractual terms and conditions and the technical requirements of the contract.

1 2 3 4 5 N/A

Comments:

2.) On a scale of 1 to 5, score how well the company demonstrated reasonable and cooperative behavior in resolving customer requests and or complaints?

3.) On a scale of 1 to 5, rate how flexible the Contractor was in satisfying the requirements of the customer?

4.) On a scale of 1 to 5, score how well this company met response times in accordance with the terms and conditions of the contract?

5.) On a scale of 1 to 5, score how the company performed with the proper and timely submission of invoice as well as accuracy of those invoice in reflecting correct charges?

6.) Rate the company’s overall performance:

7.) Would you award a contract to this company again?

ATTACHMENT E – LIST OF REFERENCES

SOLICITATION NO.: 36C78621Q0030 – HVAC Deep Cleaning A/C Units, Puerto Rico National Cemetery

Date: _____________

Company (Quoter) Name: _______________________

List at least three (3) references for HVAC Deep Cleaning related work that is similar in size and/or scope to the Puerto Rico National Cemetery HVAC Deep Cleaning A/C Units services requirement:

Reference #1 Contract Number Type of Service:

Customer Name:

Customer Phone Number:

Customer Email Address:

Reference #2

Contract Number Type of Service:

Customer Name:

Reference #3 Contract Number Type of Service:

Customer Name: