ATTACHMENT B - Performance Work Statement - HVAC AC Unit Deep Cleaning - PRNC 102320.pdf

PERFORMANCE WORK STATEMENT

A/C Unit and Compressor Deep Cleaning Services Puerto Rico National Cemetery

Background:

Puerto Rico National Cemetery (PRNC) is located in the city of Bayamon in the Commonwealth of Puerto Rico. It encompasses 108.2 acres (43.8 ha) of land, and at the end of 2005, had 44,722 interments. It is the only National Cemetery in Puerto Rico, and the only one outside of the mainland United States.

Service Location:

Puerto Rico National Cemetery (PRNC) #50 Avenida Cementerio Nacional Bayamón PR 00961-3887

Period of Performance: December 1, 2020 through November 30, 2021 with four (4) 1- Year Options through November 30, 2025.

Desired Services: The Puerto Rico National Cemetery has an immediate need for monthly cleaning and maintenance and tri-annual Deep Cleaning and Inspection of A/C cassette & Mini-Split Units.

The contractor shall provide the Government the most cost-effective solution to properly maintain and deep clean 16 Daikin cassette units, 13 mini-split units, 3 big compressor units and 4 small compressor units.

The monthly maintenance shall include filters and unit cleanup, condensation water drainage cleanup and unit inspection.

Monthly services shall also include a thorough inspection at time of each service, deep cleaning and testing of the A/C components for proper operation.

All identified worn parts such as belts and air filters are to be noted at an inspection and provided on a separate inspection checklist/form provided by the contractor.

Contractor WILL NOT be responsible for servicing, repairing units and/or replacing identified worn parts.

Tri-Annual deep Cleaning and maintenance services will be required 3 times per year and are to be performed on Saturdays only, are performed as needed, and coordinated through the Contracting Officer’s Representative (COR) or Cemetery Director of the Puerto Rico National Cemetery.

On the triannual deep cleaning service, the contractor shall focus on pressure wash AC units’ coils, drainages on all the units and thoroughly inspect, clean and test the A/C components for proper operation.

When needed, worn parts such as belts and air filters are to be noted on an inspection sheet provided by the contractor during tri-annual inspections.

A/C Units and Compressor Info:

DAIKIN - A/C maintenance PRNC

Administration office

Room / Office Cassettes Splits Type

Director office 1 TYPE 1

Assistant Director office 1 TYPE 1

Administrative Officer 1 TYPE 5

Conference room 1 TYPE 1

PSA / Representative area 3 TYPE 1

Female restroom 1 TYPE 3

Male restroom 1 TYPE 3

Lunch room 1 TYPE 1

Multi purpose room 2 TYPE 3

Reception 1 TYPE 3

Grave locator closet 1 TYPE 4

Monitor closet 1 TYPE 4

Public female restroom 1 TYPE 3

Public male restroom 1 TYPE 3

A/C UNITS Qty 7 10 TOTAL = 17

Compressors Qty 2 SMALL 2 BIG

Requirements:

This service requires to be performed or supervised by a certified/licensed EPA Type II HVAC/AC licensed technician. EPA Type II certification covers recovery requirements, recovery techniques and safety. Also an EPA Section 608 certification is required.

The following protective equipment is required during all service calls.

• Safety glasses, Protective mask

• Sturdy, Non-Slip, Steel Toe Boots

• Rubber gloves

Contractor will supply all needed products and equipment to perform the requested service. All personnel performing this service must be trained and aware of their surroundings at all time to prevent any damage to Government property.

Contractor’s vehicles and its personnel identification are required. The contractor will be informed and must follow National Cemetery Administration (NCA) rules and behavior policy.

https://www.epa.gov/section608/section-608-technician-certification-0

The work area shall be kept safe at all times until all operations are completed.

Contractors shall use public restrooms located at Administration building.

Cleanup of any over-spray result from this maintenance service shall be promptly and properly address by close of business operations. Any chemical spills need to be clean and informed to PRNC POC.

Areas are to be left in a condition equal to or better than that which existed.

Contractor and the Puerto Rico National Cemetery POC will jointly coordinate and review any and all proposed work strategies. Contractor must obtain written authorization prior to proceeding with the project.

Documentation Requirements:

• Valid driver’s license

• Product SDS

• Insurance documents

• Proof of EPA Type II HVAC licensed

• EPA Section 608 certification

Acceptance

Once all maintenance services have been completed and the Government has inspected and accepted all work is in accordance with the scope of work and/or contract terms and conditions, the Government shall notify contractor and Contracting Officer in writing of formal and final acceptance.

Warranty

Contractor must warrant that 100% of the maintenance service meets the requirements specified. Acceptance shall be subject to completion of all work.

Contractor shall be responsible for any damages to Government property incurred for any services performed during any service or for the duration of this contract https://www.epa.gov/section608/section-608-technician-certification-0