S02 - 36C24826R0064 BB 672-19-709 Upgrade Video Surveillance 03-11-2026.docx

36C24826R0064

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 OF

36C24826R0064

X 03-11-2026

672-19-709 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System #10 Calle Casia San Juan PR 00921-3201

VIA EMAIL TO:

ana.alvarado@va.gov

Ana G. Alvarado 939-321-0814 Project Title: Upgrade Video Assessment Surveillance System Project Location: VA Caribbean Healthcare System (VACHS), 10 Casia Street, San Juan, PR 00921-3201

Project General Description: This project will upgrade the Video Assessment Surveillance System.

The contractor will provide all labor, materials, tools and equipment, and services necessary for the construction of a project described herein and other specific tasks as further defined by the Request for Proposal (RFP), drawings and specifications.

THIS ACQUISITION IS SET ASIDE EXCLUSIVELY FOR SERVICE-DISABLED VETERANS-OWNED SMALL BUSINESSES (SDVOSBs) IN ACCORDANCE WITH THE VETERANS FIRST CONTRACTING PROGRAM UNDER 38 U.S.C. 8127-8128 AND VAAR 819.70. ANY MISREPRESENTATION MAY BE SUBJECT TO CRIMINAL, CIVIL OR ADMINISTRATIVE PENALTIES, INCLUDING SUSPENSION OR DEBARMENT AND PROSECUTION FOR FRAUD

AGAINST THE UNITED STATES.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in Small Business Certification site https://search.certifications.sba.gov/ at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

This solicitation will be evaluated on a tradeoff basis.

All Offerors shall comply with all solicitation terms and conditions.

Funds are not presently available for this acquisition. No contract award will be made unless and until appropriated funds are made available. The Government reserves the right to cancel the solicitation if funding is not obtained.

Refer to solicitation instructions and due date for questions submission (if any), and site visit information.

1,095

X X

N/A X

ONLY VIA EMAIL

3:00 PM (AST)

04-10-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System (VACHS) #10 Calle Casia San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Ana G. Alvarado

VA-VHA-RPOE-2025-0067

TABLE OF CONTENTS

This construction requirement is to upgrade the Video Assessment Surveillance System located in the VA Caribbean Healthcare System, San Juan, PR. The Contractor will provide all labor, materials, tools, and equipment, for the construction of the project and other specific tasks as further defined by the specifications and drawings.

A.3 PRICE/COST SCHEDULE & ITEM INFORMATION

Provide construction services for project 672-19-709, Upgrade Video Assessment Surveillance System at the VA Caribbean Healthcare System (VACHS), San Juan, PR in accordance with construction drawings, specifications, and contract terms & conditions.

Period of Performance: 1,095 calendar days.

Contract Period: Base POP Begin: 06-03-2026 POP End: 06-02-2029

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin and POP End dates are estimated dates. Upon notice to proceed (NTP) issuance, dates will be updated through a modification.

A.4 DELIVERY SCHEDULE

10 Calle Casia San Juan, PR 00921 3201

USA

(787) 641-7582 x110184 edgar.martinez-melendez@va.gov

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror.”

3. MAGNITUDE OF THIS PROJECT: Between $10,000,000 and $20,000,000 in accordance with (IAW) VAAR 836.204(h)(1).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled for March 17, 2026 @ 09:30 AM (AST-PR Local Time). Participants will meet at: VA Main Building, Basement, Project Section Office B13.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. QUESTIONS: Questions shall be submitted via email to ana.alvarado@va.gov by the Prime offeror SDVOSB. Prime offeror should consolidate questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit questions via email to ana.alvarado@va.gov at any time; however, questions received after 03/23/2026 @ 3:30 PM (AST) may not be answered.

7.2. To easily identify all questions for this project, email subject line shall be titled using the following format: Question – SOLICITATION NUMBER – OFFEROR COMPANY NAME – PROJECT TITLE. For example: Question – 36C24826R0064 – XYZ Construction LLC – Upgrade Video Assessment Surveillance System

7.3. No telephone questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within the contract specifications and/or drawings to “VA Engineer,” “Resident Engineer,” “Senior Resident Engineer,” “Project Manager,” “Contracting Officer Technical Representative,”, or their abbreviations, shall be replaced with “Contracting Officer Representative (COR).”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this requirement shall not be delayed due to loss of SDVOSB certification. Proposals submitted by non-certified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review Veteran Small Business Certification at https://search.certifications.sba.gov/ and/or https://veterans.certify.sba.gov/ to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified/certified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

11.1. Joint Venture: The joint venture should be designated as a SDVOSB joint venture in SAM with the SDVOSB-certified joint venture partner identified, and the SDVOSB joint venture partner must be certified and the majority owner of the Joint Venture must be certified in https://search.certifications.sba.gov/. For example, Company A is a certified SDVOSB but Company B is not when they form the Joint Venture - Company C, the majority owner 51% must be owned by the certified SDVOSB owner of Company A.

11.2. In accordance with VAAR 852.219-73(f) joint ventures may be eligible so long as the joint venture meets the requirements of 13 C.F.R. 128.402. In order to comply with 13 C.F.R. 128.402(e) JV offerors must include in their Volume I a certification, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification will render the offeror ineligible for award.

12. LIMITATIONS ON SUBCONTRACTING (LOS): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted along with your PRICE PROPOSAL. The completed VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed VAAR 852.219-75 Certification shall be named as follows: LOS Certification – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. All bonds must be in the offeror's name.

15.1. The bid bond (SF24) will be submitted with Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named as follows: BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 03 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 03 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. The EMR documentation will be submitted with Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named as follows: EMR – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

16.2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 03.

16.3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 03. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 03.

16.4. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 may be assessed an elevated safety risk and may be found nonresponsible under FAR Subpart 9.1 at the Contracting Officer’s discretion based on the totality of safety performance information.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

17.1. The verification will be submitted with the Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named as follows: VETS 4212 – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

18. Failure to comply with all of the submission requirements may result in the proposal being deemed unevaluable, non-compliant proposal and eliminated from consideration for award.

19. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

20. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

21. WAGE DETERMINATION & CONSTRUCTION WAGE RATE REQUIREMENTS (DAVIS BACON ACT): The Davis-Bacon Act (40 U.S.C. §§ 3141–3148) applies only to construction contracts performed in the 50 States and the District of Columbia. It does not apply to VA-funded, VA-awarded construction contracts performed in Puerto Rico. No other statute independently requires payment of Davis-Bacon wages for this project. Therefore, FAR 52.222-6 and related clauses are not applicable to this solicitation.

22. VA CARIBBEAN HEALTHCARE SYSTEM (VACHS) SPECIAL CIRCUMSTANCES:

22.1. Daylight Savings Time: No Daylight-Saving time is observed in Puerto Rico.

22.2. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e., San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

22.3. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

23. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

24. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

II. PROPOSAL PREPARATION, SUBMISSION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of all the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation. Proposals shall be submitted in two parts, a Technical Proposal including Past Performance and a Price Proposal.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at ana.alvarado@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the Prime Offeror owner or by a person with authority to bind company and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits. The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, DUNs, TAX ID, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 - Technical Approach and Technical Qualifications

· Maximum 80 pages excluding the cover page, table of contents, licenses, the schedule and its narrative. Stick to the page limits.

· Key Personnel Resume

· Copy of the certificate(s)

· Provide evidence of professional license for the Project Manager

· Progress chart (Gantt chart)

· Quality Control (QC) monitoring procedures

· Copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record

· Ensure the 7 items included in Factor 1 are addressed

· Ensure limitation of pages (max. pages are met)

(d) Required Submittals for Factor 2 - Specialized Experience

· Maximum 30 pages excluding commitment teaming/subcontractor letter, the cover page, and table of contents. Stick to the page limits.

· Completed Specialized Experience Form with a total of four (4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% construction complete) that best represent the Offeror’s work experience required on this solicitation.

· Completed letter of commitment for any teaming or proposed sub-contractor arrangement. See Attachment 06.

(e) Required Submittals for Factor 3 – Relevant Past Performance

· No page limits.

· Provide relevant past performance information for each project submitted on Factor 2 - Specialized Experience. If available, copies of a completed most recent Contractor Performance Assessment Reports (CPARs) evaluation for projects performed for the U.S. Government shall be provided. If the project provided has a CPARS, it must be used by the offeror to demonstrate past performance.

· In the absence of CPARS, the Offeror shall submit a completed PPQ form (See Attachment 07) from the client for a project(s).

· If Subcontractor Past Performance will be submitted, Subcontractor Past Performance of Consent form is required.

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

PRICE PROPOSAL PREPARATION INSTRUCTIONS

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, DUNs, TAX ID, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB Prime Offeror, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17 for details.)

(g) Copy of current SBA SDVOSB certification letter.

(h) Completed Experience Modification Rate (EMR) Form. EMR form along with required documentation shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 (legible scan copy in pdf format). The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named as follows BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME. (Refer to General Information Section, paragraph 15 for details.) All bonds must be in the offeror's name.

(j) Completed VAAR 852.219-75 (LOS) Certification: Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details.)

7. The proposed prices will be analyzed/evaluated for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-75. Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s PRICE PROPOSAL. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted in a separate PDF document with the PRICE PROPOSAL package. Do not combine/save certification with other documents.

9. PRICE EVALUATION: The Government will initially review pricing independently from the technical factors evaluation. Price will be analyzed/evaluated for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

The technical evaluation factors consist of Factor 1 - Technical Approach and Technical Qualifications, Factor 2 - Specialized Experience, Factor 3 - Relevant Past Performance. Each factor shall have equal importance. The Government will initially review pricing independently from the technical factors evaluation. Price will be analyzed/evaluated for fairness and reasonableness. All evaluation factors other than price, when combined, are approximately equal to price.

The Government will evaluate proposals for strengths, weaknesses, deficiencies, risks, and overall technical merit consistent with the stated evaluation factors. The evaluation will consider the degree to which proposals demonstrate an understanding of the requirements, feasibility of the technical approach, and associated performance risk. The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with point of contacts identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements considering the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

FACTOR 1: TECHNICAL APPROACH AND TECHNICAL QUALIFICATIONS

(Max. pages 80 excluding the cover page, table of contents, licenses, the schedule and its narrative)

1) Describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to this project. Provide technical methods and procedures that reflect a construction approach unique to the site and facility. NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

2) Credentials of key personnel shall be submitted with bibliographical data (Attachment 04 – Key Personnel Resume Form - Sample). Offeror shall provide evidence of professional license in the Commonwealth of Puerto Rico with a minimum of ten years (10 yrs.) of proved experience in the management and supervision of projects of similar or major complexity to this project for the Project Manager and meet the qualification requirements of the SOW paragraph 3.2. The Superintendent must have proven experience of at least ten (10) years in managing construction projects of similar or major complexity to the proposed project. The resume should demonstrate experience in management, construction, and installation of CCTV systems. The supervisor of the CCTV system installation must have proven experience of at least ten (10) years in installation, testing, integration and commissioning of advanced video surveillance systems that include analytics, facial and weapon recognition, as well as integration with PACS and alarms among others. The supervisor and/or designee of the CCTV system installation must be certified by the CCTV manufacturer and copy of the certificate(s) must be provided with the proposal.

3) Briefly describe technical competence in new Construction involving an active healthcare facilities.

4) Briefly describe ability to obtain the necessary resources to perform this project.

5) Schedule and minimizing downtime are crucial. Evaluation of the proposed schedule is limited to assessing the offeror’s technical approach to performing the work within the specified Period of Performance, sequencing activities appropriately within an active healthcare environment, and minimizing operational disruption to the facility. The Period of Performance established in the solicitation remains mandatory and shall not be modified through evaluation of proposed schedules.

a) Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours.

b) Describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

c) A practicable schedule showing the order in which the offeror proposes to perform the work, and the dates on which the offeror contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.).

d) The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates.

e) The schedule is not included in the page limit. The proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project.

· Identify the tasks required to execute the project, being as detailed as possible.

· Breakdown the tasks into manageable elements in the logical order of execution.

· Identify the time for each task. Set start and finish times.

· Calculate the slack.

· Determine intermediate phases and total project duration.

· Clearly identify the critical path.

6) Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that applies to the specific and general requirements of the project.

7) Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

FACTOR 2 – SPECIALIZED EXPERIENCE

(30 pages maximum)

1) Offeror shall provide a total of four (4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% construction complete) that best represent the Offeror’s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offeror is responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. Information shall be provided by completing Specialized Experience Form (Attachment 05).

2) Projects provided should demonstrate experience of management construction, installation, testing, integration and commissioning of advanced video surveillance systems including analytics, facial and weapon recognition, integration with PACS and alarms among others.

3) In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

4) Any teaming or proposed sub-contractor arrangement you are submitting as part of the proposal for evaluation must remain intact through contract completion. Completed letter of commitment for key Subcontractor is required (See Attachment 06).

5) If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

6) Project relevance will be assessed based on similarity in scope, complexity, performance environment, and Offeror role.

7) Relevance will be assessed based on similarity in scope, complexity, performance environment, and the Offeror’s role (prime or subcontractor), with greater weight assigned where the Offeror demonstrated primary responsibility for contract performance.

8) Greater relevance may be assigned to projects performed in active healthcare environments, particularly VA medical facilities, due to operational continuity requirements and the complexity associated with maintaining uninterrupted healthcare services, depending upon the offeror’s overall role, scope similarity, and project relevancy considerations.

FACTOR 3 – RELEVANT PAST PERFORMANCE

(No page limits)

1) The offeror shall provide relevant past performance information for each project submitted on Factor 2 - Specialized Experience. If available, copies of a completed Contractor Performance Assessment Reports (CPARs) for projects performed for the U.S. Government shall be provided. If the project provided has a CPARS, it must be used by the offeror to demonstrate past performance. If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves right to verify the accuracy of the CPARS submitted.

2) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Contractor Performance Assessment Reporting system (CPARS), Responsibility/Qualification records, and may contact customers other than those identified by the Offeror when evaluating past performance.

3) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

4) In the absence of CPARS, the Offeror shall submit a completed PPQ form (See Attachment 07) from the client for a project(s). If Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

5) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact ana.alvarado@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

6) Subcontractor’s Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, Subcontractor Past Performance of Consent form referenced subcontractors authorizing release of their past performance information for this requirement (See sample included at Attachment 08).

7) In the case of an Offeror without a record of past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

8) The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with point of contacts identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements considering the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

PRICE EVALUATION

(No page limit)

PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Construction Statement of Work Upgrade Video Assessment Surveillance System (VASS) at San Juan Campus Project No.: 672-19-709

1. Overview:

1.1 This project will completely upgrade the existing San Juan facility cameras system with a new Video Assessment Surveillance System. The upgrade shall be in accordance with the contract documents, construction drawings, technical specifications, VA guides and regulations as well as this statement of work. The upgrade includes more surveillance coverage, improved monitoring software, modern analytics surveillance tools, construction of a new security equipment room (SER) and construction of a new security control center (SCC). Refer to the construction drawings and technical specifications.

2. Project Location & Period of Performance:

2.1 The project is in the VA Caribbean Healthcare System (VACHS) at 10 Casia Street, San Juan, Puerto Rico.

2.2 The period of performance of…