Amendment 0001 36C24826R0064 04-01-2026 Response Questions and SOL clarifications.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 25

0001 04-01-2026 672-19-709

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

To all Offerors/Bidders

36C24826R0064

03-11-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-24-2026 3:00PM

Project Title: Upgrade Video Assessment Surveillance System (Bid-Build Services)

This Amendment 0001 to solicitation 36C24826R0064 is issued to: (1) respond to questions received; (2) provide clarifications to the solicitation requirements; (3) extend the proposal due date as reflected in Block 11; and

(4) provide the site visit attendees list and the Exhibit A to the Statement of Work (SOW).

The period for submission of questions has closed.

All Offerors are required to acknowledge receipt of this Amendment 0001. Except as amended herein, all other terms and conditions of the solicitation remain unchanged and in full force and effect.

Ana G. Alvarado Contracting Officer

VA-VHA-RPOE-2025-0067

Amendment 0001 - 36C24826R0064 - Upgrade Video Assessment Surveillance System

CONTINUATION PAGE

# Questions Government Response

1.

Existing PACS System Information Could the Government provide the existing manufacturer, model, software version, communication protocols, and any current integrations with VASS or other systems?

The facility’s PACS is Software House system. The keypads and card readers in use are HID. Currently, there is no integration between the existing PACS and VASS systems.

2.

Asbestos and Lead Survey Reports Could the Government provide the most recent asbestos and lead survey reports for the affected buildings?

There are no asbestos or lead survey available. The main building (Building No. 1) is the only facility structure that contains asbestos. The identified Asbestos-Containing Materials (ACM) include roof fireproofing, duct insulation, wall materials, and floor tiles. Please refer to Exhibit - A in the scope of work for the areas within the main building that are confirmed to be asbestos-free (highlighted in green).

3.

Sequence of Work Could the Government confirm whether the contractor may propose an alternative sequence of work if it improves efficiency and does not interfere with hospital operations?

For bidding purposes, the offeror shall follow the work sequence set forth in the solicitation documents.

Following award, the Government may, at its sole discretion, consider and evaluate a proposed alternative sequence. No alternative sequence shall be implemented unless the Offeror receives prior written approval from the Government. If the Government does not approve the proposed alternative, the Offeror shall comply with the work sequence and all related requirements specified in the solicitation documents.

4.

Definition of “Exclusively Assigned” Personnel Could the Government clarify whether “exclusively assigned” requires full time, 100% dedicated personnel, or if personnel may support other projects as long as performance is not impacted?

As stated in SOW, Section 3.2, key personnel -specifically the Project Manager must be “designated exclusively for our project and dedicated to it.”

This requirement means that the named key personnel must be primarily assigned to this project and readily available to perform their responsibilities without delay or conflict. However, the solicitation does not require:

full-time, 100% sole employment, or prohibition from working on any other project.

Personnel may support other work as long as:

1. Their responsibilities on this project are fully met;

2. Their availability is not diminished or delayed;

3. The Government does not experience performance impacts; and

4. Any change or replacement continues to meet all qualification requirements and receives CO approval, as required by SOW, Section 3.2.

Thus, “exclusively assigned” means dedicated for the purposes of this contract, remain continuously available, and not that the individual must be restricted solely to this contract for all working hours.

5.

Existing PACS Model and Version Could the Government provide the existing model and software version of the Physical Access Control System (PACS) currently in use?

The facility’s PACS is Software House system.

6.

Existing Emergency Communication System Could the Government provide the existing model and software version of the Emergency Communication System installed at the facility?

The communication system is a public address system equal to Rauland Borg.

7.

Existing Intruder Detection System (IDS) If an Intruder Detection System (IDS) is currently in use, could the Government provide the existing model and software version?

Honeywell Vindicator IDS.

8.

Maintenance Contractors Contact Information Could the Government provide contact information for the current maintenance contract holders for Physical Access Control, Fire Alarm, Fire Sprinkler, Medical Gases, and the Emergency Communication System?

Security Integration Group has the maintenance of the current CCTV, PACS and IDS.

ARA Security Integrators has the maintenance of the fire alarm.

The Fire Sprinkler, Medical Gases, and the Emergency Communication System have no maintenance contract.

9.

Number of Required Workstations Specification 28 23 00, Section 12 indicates one workstation. Could the Government confirm the total number of workstations required for monitoring cameras in the Surveillance Room and Supervisor Offices?

3 workstations and 16 monitors (60 inches) in the surveillance room. One workstation and one monitor (60 inches) in supervisor office.

10.

Facial Recognition Requirements Could the Government confirm how many cameras in the system are required to support facial recognition functionality?

The project requires cameras equipped with facial analytics capabilities. Refer to the solicitation documents (construction drawings) for the quantity of cameras that must support this feature.

11.

Temporary Security Trailer Monitoring Equipment Will the monitoring equipment for the Temporary Security Trailer be existing or new? If new, should this equipment be relocated to the new Security Control Center once completed?

The temporary trailer equipment must be in good working condition and fully compatible with the new CCTV system being installed under this project.

Equipment used in the temporary trailer may not be reused or relocated to the new Security Control Center upon completion.

12.

Existing Camera Count Could the Government provide the total number of existing cameras currently installed on site?

Refer to the solicitation documents (construction drawings). All cameras labeled as ETR represent new cameras proposed to be installed at locations where an existing camera is currently in place.

13.

Removal of Existing Cameras and Cabling Could the Government confirm whether all existing cameras and associated cabling are to be removed as part of this project?

Correct, existing cameras and associated cables and components are to be removed as part of this project.

14.

Required Video Retention Period Could the Government confirm the required number of days for video recording retention?

Refer to solicitation documents.

15.

Required Frames Per Second (FPS) Could the Government confirm the required frames per second configuration for recorded video streams?

Refer to solicitation documents.

16.

Approved Cisco Switch Model Specifications and drawings appear to provide conflicting information regarding the Cisco switch model approved by OIT. Could the Government confirm the exact model required?

CISCO 9300.

17.

Intercom System Integration Will integration between the existing intercom system and the new Video Surveillance System be required? If so, could the Government provide the make, model, and quantity of installed IP intercom devices?

No intercom.

18.

Project Manager Qualifications The solicitation requires the designated Project Manager to be a professional engineer licensed in the Commonwealth of Puerto Rico, in addition to possessing a minimum of ten (10) years of experience in the management of construction projects of similar complexity.

We acknowledge the government's objective to ensure a high degree of technical proficiency for this critical role. The primary duties of a Project Manager, however, are focused on the management of scope, schedule, cost, quality, and risk, rather than the execution or certification of engineering design work. The ten-year experience requirement specified in the solicitation directly addresses the core management competencies essential for project success.

The requirement for a Professional Engineer (PE) license may unintentionally limit the pool of available talent, excluding highly qualified candidates with extensive federal construction management experience who possess engineering degrees but have focused their careers on project management rather than design.

To ensure the government has access to the broadest possible range of experienced candidates while still prioritizing local expertise, we respectfully request clarification on this qualification.

Question: Would the government consider a Project Manager who possesses a Bachelor's degree in Engineering from a university within the Commonwealth of Puerto Rico, in addition to the required ten (10) years of demonstrated experience in managing construction projects of similar or greater complexity, to be technically acceptable in lieu of holding a Professional Engineer license?

No. The solicitation requires that the designated Project Manager shall be a Professional Engineer (PE) licensed in the Commonwealth of Puerto Rico, with a minimum of ten (10) years of experience managing construction projects of similar or greater complexity. This requirement is stated in the Statement of Work (SOW), Section 3.2 and Evaluation Factor 1 Technical Qualifications. A degree and experience alone, while valuable, do not satisfy the solicitation’s stated requirement.

19.

Clarification of Key Personnel Requirements for SDVOSB Prime We acknowledge and support the government’s decision to designate this procurement as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The Project Manager is the most critical management position for ensuring successful contract performance and serves as the primary point of contact for the government. As such, this role is fundamental to the prime contractor's ability to manage and control the project.

To ensure clear lines of authority, accountability, and compliance with the performance requirements stipulated for SDVOSB set-asides under 13 CFR 125.6, we respectfully request clarification on the employment status of this key individual.

Question: To be considered technically acceptable, must the proposed Project Manager be a direct, W-2 employee of the offeror (the prime SDVOSB contractor) at the time of contract award?

No. The solicitation requires the Project Manager to be a Professional Engineer licensed in the Commonwealth of Puerto Rico with at least ten (10) years of relevant experience, to be designated exclusively to this project, and not replaced without CO approval. The solicitation does not mandate the PM be a W-2 employee of the prime. A PM provided through a similarly situated SDVOSB or as a subcontractor/consultant may be acceptable, provided:

1. The offeror meets all PM qualification and submission requirements (license evidence, resume, dedication to project) stated in the RFP; and

2. The offeror complies with the Limitations on Subcontracting requirements applicable to general construction (VAAR 852.219-75; 13 CFR §125.6). The prime must retain overall management control and avoid unusual reliance on any non-similarly situated subcontractor for primary and vital contract requirements.

Provide a letter of commitment (Attachment 06) for any proposed subcontractor/team member supplying the PM and affirm availability throughout performance

Document the prime’s project control approach (who directs work, approves submittals, leads meetings, signs QA/QC) in Factor 1 to show no unusual reliance.

Ensure the PM’s license evidence (PR PE) and resume are included exactly as required; missing license documentation is a material deficiency under Factor 1.

20.

Process for Differing Site Conditions The mandatory site visit on 3/17/2026 provided restricted access to many key installation areas, including but not limited to above-ceiling spaces, electrical closets, and patient care areas. Due to the age of the facility and these access limitations, there is a high potential for encountering differing site conditions. Please confirm the process and mechanism (e.g., Request for Equitable Adjustment, contract modification) for addressing unforeseen obstructions or conditions that impact the cost and schedule of the work.

Unforeseen, material Differing Site Conditions will be handled under FAR 52.236-2 (Differing Site Conditions) and the Changes framework (FAR 52.243-4 and VAAR 852.243-70), which are incorporated in the solicitation.

Note that only actual, material differences from the contract indications qualify for adjustment.

21.

Post-Award Detailed Site Survey To mitigate delays and change orders during construction, will the Government permit the successful contractor to conduct a comprehensive, room-by-room, above-ceiling survey with VA facilities staff after award but prior to the commencement of installation activities? This would allow for the formal documentation of existing conditions and collaborative re-routing of pathways if required.

Post-award site surveys and above-ceiling inspections may be performed as part of the offeror’s means and methods, provided they are carried out in accordance with all contract terms and conditions, including VA coordination, safety, and access requirements. No additional compensation or schedule extensions will be granted for activities that fall within the offeror’s responsibility to verify existing conditions and plan the work.

22.

Existing Condition Documentation Given the inability to perform a thorough visual inspection during the limited site visit, can the VA provide any existing documentation that could clarify concealed conditions? This would include any recent architectural, electrical, or low-voltage as-built drawings, above-ceiling photos from previous projects, or reports from past facility upgrades.

The concealed conditions are moderate, which is defined as several systems present, but workable space remains for routing new systems. Consider the following utilities may be present: Ductwork, Sprinkler pipes, Conduits and cable trays, Chilled water, VAV boxes, HVAC equipment and Communication cables.

23.

Asbestos and Lead Survey Report Section 9.3 notes the presence of lead and asbestos. As the site visit did not permit inspection of areas where abatement may be required (e.g., pipe insulation in plenums, mastic behind wall-mounted devices), it is critical that the Government provide the complete, existing hazardous material survey report for bidder review.

There are no asbestos or lead survey available. The main building (Building No. 1) is the only facility structure that contains asbestos. The identified Asbestos-Containing Materials (ACM) include roof fireproofing, duct insulation, wall materials, and floor tiles. Please refer to Exhibit A in the scope of work for the areas within the main building that are confirmed to be asbestos-free (highlighted in green).

24.

Protocol for Undocumented Hazardous Materials As concealed spaces could not be visually inspected, please confirm the required protocol should the contractor discover suspected hazardous materials in areas not identified in the survey report. Will the Government cover all costs for testing, abatement design, third-party monitoring, and schedule impacts related to the discovery?

Refer to the response to Question #23. If the offeror discovers ACM in areas not identified in Question #23, this will be treated as a Differing Site Condition, as stated in the response to Question #20.

25.

Asbestos Remediation We understand that asbestos remediation is required, and an exhibit has been provided identifying the affected areas. Can you please confirm whether mitigation is limited only to the areas shown in the exhibit, or whether any unexpected asbestos encountered during construction must also be remediated?

As per Exhibit. Please note this Exhibit shows areas confirmed to be asbestos-free (highlighted in green).

Refer to question # 23 for ACM in non asbestos-free areas.

26.

Asbestos Remediation If additional asbestos-containing material is discovered outside the areas identified in the exhibit, should such remediation be included within the project scope, or would it be handled through a change order or separate authorization?

Please note that this exhibit identifies areas confirmed to be asbestos-free (highlighted in green). All areas within the exhibit that are not highlighted in green shall be considered to contain asbestos. Any asbestos-containing material discovered outside the areas indicated in the exhibit will be treated as a Differing Site Condition, as stated in the response to Question #20.

Refer to question # 23 for ACM in non asbestos-free areas.

27.

Wall and Ceiling Construction Visual inspection of interior partition construction was limited. Can the VA confirm if walls are standard drywall and metal stud, or if they consist of plaster and lath, concrete masonry unit (CMU), or terracotta block? This information is essential for determining appropriate anchoring hardware and labor costs for penetrations.

The existing walls are standard drywall, CMU and concrete.

28.

Above-Ceiling Plenum Conditions Access to above-ceiling plenum spaces was not granted during the site visit. To properly estimate labor and materials for cable pathways, can the VA provide any information on the level of congestion from existing utilities (HVAC, plumbing, electrical), and confirm if fire-rated cable (plenum) is required throughout?

The level of congestion is moderate, which is defined as several systems present, but workable space remains for routing new systems. Consider the following utilities may be present: Ductwork, Sprinkler pipes, Conduits and cable trays, Chilled water, VAV boxes, HVAC equipment and Communication cables.

Refer to the solicitation documents for the required cable specifications.

29.

Circuit Identification Support Tracing and identifying existing electrical circuits for demolition in an operational hospital is highly disruptive. Will the VA provide support from facility maintenance staff with intimate knowledge of the building to assist in locating and verifying the circuits feeding the existing surveillance system?

The offeror is fully responsible for tracing the electrical conduit as required. The facility may, however, offer limited support and guidance to help streamline and expedite the tracing process.

30.

Fire-Stopping Systems for Concealed Barriers It is assumed that the facility contains a variety of fire and smoke barriers that were not visible during the site visit. Please confirm if the VA has a standard, required manufacturer or specific UL-rated system for fire-stopping penetrations through these varied assembly types (e.g., drywall, CMU, plaster).

The facility does not have a specific standard for this;

however, we typically use Hilti firestop products. The offeror shall comply with all firestopping requirements outlined in the solicitation documents.

31.

Medical Gas and Fire Alarm Panel Relocation The relocation of medical gas and fire alarm panels requires specialized technicians and potential system shutdowns. Please confirm the recertification requirements for these systems upon completion of the relocation.

Before the relocation, the offeror must certify the current operational condition of the panel and submit this certification to the VA.

After relocation, the offeror must certify that the fire alarm panel is in the same condition as it was prior to being relocated.

32.

Existing PACS System Details To ensure full integration, please provide the manufacturer, model number, software version, technical point of contact, and any available API/SDK documentation for the existing Physical Access Control System (PACS).

The facility’s PACS is Software House system. The maintenance offeror for PACS is Security Integration Group.

33.

System Analytics Configuration Please provide a detailed list and description of the specific system analytics (e.g., motion detection, facial recognition, weapon identification, license plate recognition, loitering) that the VA requires to be configured.

Motion detection, facial, weapon identification and license plate recognition.

34.

VMS/NVR Storage and Performance Specifications Please provide the required specifications for the Video Management System (VMS) and Network Video Recorders (NVRs), including but not limited to required resolution, frames per second (FPS) per camera, and minimum video storage duration (e.g., 30, 60, 90 days).

Refer to solicitation documents.

35.

Network Switch Configuration Please clarify if the network switches for the VASS will be contractor-furnished or government-furnished. If contractor-furnished, please provide the required performance specifications. If government-furnished, will the VA be responsible for all port configuration, VLAN setup, and QoS settings?

Offeror furnished. Switch is CISCO 9300.

36.

Cybersecurity Requirements Please provide the applicable VA cybersecurity standards and directives for this system. Will the contractor be required to complete a Risk Management Framework (RMF) package or provide specific documentation to receive an Authority to Operate (ATO)?

Refer to solicitation documents.

37.

VMS Software Licensing Please clarify the Video Management System (VMS) software licensing requirements. Does the VA currently hold an enterprise license, or must the contractor procure all necessary camera, server, and client access licenses for this project?

VA does not hold an enterprise license. The offeror must provide all necessary cameras, server, and client access licenses for this project.

38.

Fire Alarm System We understand that the existing fire alarm system is to be removed and replaced with a new system. Can you please confirm whether the new fire alarm system must be compatible with any existing systems or devices that will remain in service in other parts of the hospital?

Refer to solicitation documents. Must be compatible with Notifier.

39.

Final Camera Mounting Locations The drawings indicate proposed camera locations. Please confirm the process for adjusting camera mounting locations in the field to optimize fields of view and account for unforeseen obstructions (e.g., lighting, ductwork). Will a final walk-through with the COR be required to approve all locations prior to installation?

If any obstruction affects the camera’s field of view, the offeror must coordinate with the COR to determine the required adjustments before installation.

40.

Existing System Demolition and Conduit Use Please clarify the full extent of demolition for existing cameras, cabling, and equipment.

Should existing conduits be demolished and removed or abandoned in place? Can existing, accessible conduit be re-used for new cabling if it is properly inspected and verified?

The existing cameras, conduits, cables, and related equipment must be removed. Reuse of any conduits or cables is not permitted, and abandoning conduits in place is also prohibited.

41.

Phasing & System Downtime Please provide a required phasing plan or allowable downtime windows for migrating from the existing system to the new system to ensure continuous surveillance coverage in critical areas of the medical center.

Refer to solicitation documents.

42.

Infection Control Risk Assessment (ICRA) Levels Please provide the specific ICRA classification levels for the different work areas within the facility. This is critical for accurately pricing the required containment, negative air, and cleaning protocols.

Refer to scope of work.

43.

Work Hours Can any work be performed during business hours and/or on weekends?

No work can be conducted during regular working hours. Refer to solicitation documents.

44.

Staging, Storage, and Dumpster Location Will the VA designate a secure staging and storage area for contractor materials and equipment, and a location for a contractor-furnished dumpster? If so, please provide the locations and sizes of these areas.

Refer to scope of work.

45.

Site Access/Badging Please describe the process and typical lead time for obtaining site access and security badges for all personnel.

All offeror employees must complete the facility’s security badge process, which includes submitting the required forms and undergoing a background check.

The COR will assist the offeror throughout this process.

46.

Funding We note that funding for the project is currently not available. Are there any current projections or anticipated timelines as to when project funding may become available?

At this time, the Government has no projected timeline or estimate for when project funding will become available. As stated in the solicitation, “Funds are not presently available for this acquisition. No contract award will be made unless and until appropriated funds are made available. The Government reserves the right to cancel the solicitation if funding is not obtained.”

The Government will proceed with award only upon receipt of appropriated funds, and no further schedule information is currently available.

47.

Definition of "Most Recent and Updated Equipment" Section 4.11 requires the contractor to propose the "most recent and updated CCTV equipment and components." Please clarify the baseline date for this requirement. Is it the date of solicitation, date of proposal submission, date of award, or date of installation?

The requirement to provide the “most recent and updated CCTV equipment and components” is tied to the date of proposal submission. Offerors must base their technical proposals and pricing on the most current equipment and components commercially available as of the proposal submission date, consistent with SOW, Section 4.11.

After award, if newer versions of products become available before installation, the offeror may propose substitutions; however, any substitutions require Contracting Officer approval and must meet or exceed the performance, compatibility, and specification requirements of the original proposed equipment.

48.

Precedence of Documents Please clarify the process for addressing discrepancies between the construction drawings and the specifications. Which document takes precedence in the event of a conflict?

The precedence of documents is established in VAAR 852.236-71, Specifications and Drawings for Construction, which is incorporated in this solicitation.

The clause provides that:

Drawings of greater detail govern over drawings of lesser detail, unless noted otherwise.

Figures and numerical quantities on drawings take precedence over measurements obtained by scale.

Omissions or misdescriptions of details that are necessary to carry out the intent of the drawings and specifications do not relieve the offeror of performing the required work.

In practice, when a discrepancy exists:

1. The offeror must immediately notify the

Contracting Officer as required by the clause.

2. The Contracting Officer’s interpretation of the drawings and specifications is final, subject to the Disputes clause.

This solicitation does not state that drawings or specifications automatically take precedence over the other; instead, the Contracting Officer determines the correct interpretation based on contract intent, clarity, and technical requirements.

49.

VA Maintenance Contractor Coordination Section 4.15 requires the contractor to coordinate with the VA’s maintenance contractors. Please provide a list of these contractors, their points of contact, and any government-furnished information regarding scheduling and coordination protocols.

Security Integration Group has the maintenance of the current CCTV, PACS and IDS.

ARA Security Integrators has the maintenance of the fire alarm.

The Fire Sprinkler, Medical Gases, and the Emergency Communication System have no maintenance contract.

50.

Warranty Start Date Please confirm if the warranty period for the entire system begins at the date of substantial completion or the date of final project acceptance by the Government.

The warranty period begins on the date the Government takes final acceptance of the entire project, not at substantial completion. This follows FAR 52.246-21, Warranty of Construction, which is incorporated in this solicitation by reference. Under this clause, the warranty period commences upon the Government’s final acceptance of the completed work.

Substantial completion does not trigger the warranty period unless a specific warranty provision is separately stated for early-accepted portions of work (none are included in this solicitation). Accordingly, the warranty for the CCTV system, equipment, materials, and all installed components begins upon final acceptance of the project.

51.

VA Standard Test Procedures The specification states that test procedures must be "compliant w/ VA standard test procedures." Please provide a copy of these standard test procedures for our reference and use in developing the submittal.

Refer to VA Technical Information Library.

https://www.cfm.va.gov/til/

52.

Witness Testing Availability & Protocol The specification requires the COR to witness all testing. What is the required lead time for scheduling the COR, and what is the process if the designated COR is unavailable on a scheduled test date?

The COR will be available; if not, an alternate COR will be designated. To ensure proper coordination, the offeror must schedule activities at least three weeks in advance.

53.

OEM Certified Representative for PVT The Performance Verification Test (PVT) requires an "OEM certified representative" to be present.

Please clarify if this representative must be a direct employee of the Original Equipment Manufacturer (OEM) or if a certified partner/integrator is acceptable.

Both options are acceptable.

54.

Certified Personnel Experience Verification Section 4.8 requires certified personnel with at least ten years of "proved experience." What specific documentation is required to demonstrate this experience (e.g., project lists, letters of reference, certifications)?

Project lists, letters of reference, certifications

55.

Training Scope and Schedule Please specify the number of VA personnel to be trained, the desired number of training sessions, the duration of each session, and the preferred location for the training.

Training will be provided for 30 personnel. The scope includes delivering comprehensive training to VA employees on the operation and use of the newly installed CCTV system.

The training must be divided into the following two components:

Fundamental CCTV Operation Training: At a minimum, this must cover basic and advanced system operation, hardware and software use, incident response procedures, and basic troubleshooting.

Analytics and Integration Training: This must include an in-depth focus on VMS administration, analytics configuration and tuning, network optimization, and system compliance.

Training shall be conducted at the VA San Juan facility.

Sessions must be organized for groups of no more than 15 participants to allow sufficient instructor engagement with each group. The duration of each session shall be adequate to cover all required material.

The instructor is responsible for providing all training materials.

56.

Final As-Built Drawing Requirements Please specify the required format (e.g., CAD, PDF), layering standards, and number of copies for the final as-built drawings to be submitted at project completion.

Both PDF and CAD formats. Two hard copies must be submitted.

57.

Davis- Bacon Act / Wages With respect to the Davis-Bacon Act wage requirements, can you please confirm whether the applicable wage obligations are affected in any way by the Biden Executive Order regarding minimum wages for contractors performing work on federal projects?

No. As stated in General Information, paragraph 21, the Davis–Bacon Act does not apply to this project, and therefore prior Executive Orders regarding federal offeror minimum wages have no effect on this solicitation.

The solicitation explicitly states:

“The Davis-Bacon Act… does not apply to VA-funded, VA-awarded construction contracts performed in Puerto Rico. No other statute independently requires payment of Davis-Bacon wages for this project.

Therefore, FAR 52.222-6 and related clauses are not applicable to this solicitation.”

Because Davis-Bacon is not applicable, offeror wage obligations are governed by Puerto Rico labor laws and any other applicable federal wage requirements, excluding Davis-Bacon-based minimums and excluding prior federal offeror minimum wage Executive Orders (such as former EO 14026), which are not incorporated into this solicitation.

58.

General / Contract / Administrative

• Clarify whether the Government has any preferred or incumbent contractors currently maintaining security, network, or MEP systems.

• Provide clarification on phasing requirements by building, including:

o Sequence of buildings o Concurrent work limitations o Confirm working hours restrictions by area (normal hours vs after-hours vs weekend work).

Maintenance offerors: Security Integration Group is responsible for maintaining the current CCTV, PACS, and IDS systems.

ARA Security Integrators is responsible for maintaining the fire alarm system.

Refer to the solicitation documents and the scope of work for all phasing requirements, including the sequence of buildings, limitations on concurrent work, and restrictions on working hours.

59.

Existing Conditions / Demolition

• Have above-ceiling congestion conditions have been surveyed and documented?

• Identify any known structural or pathway constraints that would impact routing of new systems.

The level of congestion is moderate, which is defined as several systems present, but workable space remains for routing new systems. Consider the following utilities may be present: Ductwork, Sprinkler pipes, Conduits and cable trays, Chilled water, VAV boxes, HVAC equipment and Communication cables.

No major constraints identified.

60.

Asbestos / Infection Control

• Are ACM survey reports and drawings available that show affected areas?

• Identify areas requiring:

o Full asbestos abatement o Controlled work procedures only o Confirm whether abatement is by

Owner or Contractor.

• Confirm whether work above ceilings is restricted to off-hours in ACM areas.

There are no asbestos or lead survey available. The main building (Building No. 1) is the only facility structure that contains asbestos. The identified Asbestos-Containing Materials (ACM) include roof fireproofing, duct insulation, wall materials, and floor tiles. Please refer to Exhibit - A in the scope of work for the areas within the main building that are confirmed to be asbestos-free (highlighted in green).

For working hours refer to solicitation documents.

61.

Division 09 – Finishes

• Provide expectations for:

o Ceiling tile reuse vs replacement percentage o Paint finish matching requirements – is this information available?

Refer to solicitation documents.

62.

Division 21 – Fire Protection

• Are any required fire protection system relocations included in the scope?

Refer to solicitation documents.

63.

Division 26 – Electrical (Critical)

• Provide existing panel schedules and load capacity information.

• What is the required UPS runtime for individual video surveillance components?

• Confirm whether conduit is required for all pathways or if limited free-air cabling is permitted.

Refer to solicitation documents.

64.

Division 27 – Communications

• Will network switches be Owner-furnished or Contractor-furnished?

• Will new network racks be required?

o If so, will be they be Owner-furnished or Contractor-furnished?

Switches will be offeror-furnished. For network racks refer to solicitation documents.

65.

Division 28 – Security Systems (Critical)

• What is the current VMS, and is there a design basis for the PSIM that any new hardware/software must be compatible with?

• Access control system

• Provide details on:

o Existing system manufacturers o Versions/software platforms

• Identify all existing devices and infrastructure to remain.

•Provide requirements for:

o Rack layout o Equipment counts o Space allocation

• Confirm whether Owner IT will:

o Provide IP addresses o Manage network configuration o Provide cybersecurity requirements o Identify any VA cybersecurity / ATO requirements applicable to VMS.

This project requires new VMS. Refer to solicitation documents.

VA does not follow PSIM in return we follow the Physical Security and Resiliency Design Manual (PSRDM) and Physical Security Design Manual for Mission Critical Facilities. Refer to VA Technical Information Library. https://www.cfm.va.gov/til/

The facility’s PACS is Software House system.

Refer to solicitation documents for devices and infrastructure to remain.

Refer to solicitation documents for Rack layout, Equipment counts and Space allocation.

OIT will provide IP addresses and network configuration.

For cybersecurity requirements refer to

1. VA Directive 6500: Cybersecurity governance;

NIST SP 800-53 control implementation.

2. VA Handbook 6500 (RMF): NIST SP 800-37 RMF implementation for system authorization.

3. VA Handbook 6500.8: Contingency planning per

NIST SP 800-34.

4. NIST SP 800 Series: Risk assessment, controls, contingency, monitoring.

5. FISMA: Federal cybersecurity compliance & annual review.

6. VAAR 852.204–71: Offeror cybersecurity obligations, PHI, incident reporting.

7. Strengthening VA Cybersecurity Act (2022):

Independent security assessments of VA IT infrastructure

66.

Please provide a stamped/issued drawing or document that clearly identifies all known asbestos contaminated areas, including lateral and vertical limits, room numbers, floor plans, containment boundaries, and any asbestos abatement phasing within the Hospital Main Building. Also provide the most recent asbestos survey(s), laboratory testing reports, chain of custody, and any prior abatement reports for these locations.

There are no asbestos or lead survey available. The main building (Building No. 1) is the only facility structure that contains asbestos. The identified Asbestos-Containing Materials (ACM) include roof fireproofing, duct insulation, wall materials, and floor tiles. Please refer to Exhibit - A in the scope of work for the areas within the main building that are confirmed to be asbestos-free (highlighted in green).

67. Please confirm authorized regular working hours for abatement and related construction

Refer to solicitation documents.

activities in the Hospital Main Building (days of week and start/finish times).

68.

CCTV System – Integration Can you confirm whether the new CCTV system must integrate with an existing Video Management System (VMS)? If so, please provide details on the platform, version, and any licensing requirements.

No. The project requires a new Video Management System (VMS). Refer to the solicitation documents.

69.

Warranty Please confirm the required warranty period for equipment and installation. Is there a requirement to include preventive maintenance services after project completion?

Refer to the solicitation documents for the required warranty period. No preventive maintenance services are required after project completion and Government acceptance.

70.

Existing Conduit Can you please confirm the condition and capacity of the existing conduit, pathways, and telecommunications infrastructure intended to support the new CCTV system? Are contractors allowed to reuse existing infrastructure, or should new pathways be assumed?

Existing conduits, pathways, and telecommunications infrastructure shall not be reused. The project requires new conduits, pathways, and telecommunications infrastructure as specified in the solicitation documents.

71.

Time Extension Given the complexity of the project and the multiple technical disciplines involved, we respectfully request additional time to prepare a complete and competitive proposal. Please advise whether an extension to the proposal submission deadline will be granted.

Yes. The Government is extending the proposal due date to April 24, 2026 at 3:00PM (AST). All other solicitation terms and conditions remain unchanged.

Amendment 0001 – Solicitation clarifications:

A. Since we have received several questions regarding asbestos, the following clarifications are provided:

1. For purposes of proposal preparation, all offerors shall assume, and base their proposals on the understanding, that the main building (Building No. 1) is the only facility building containing Asbestos-Containing Materials (ACM).

2. Exhibit A, referenced in the scope of work (para. 9.3,page 27 of the solicitation) and incorporated as an attachment to Amendment 0001, highlights in green all areas within the main building that have been confirmed to be asbestos-free.

3. Offerors shall assume that all areas not highlighted in green within the main building contain

ACM.

4. The ACM identified in the main building includes roof fireproofing, duct insulation, walls, and floor tiles.

5. Offerors are responsible for including in their proposals all costs associated with the management, handling, and abatement of ACM within the areas identified above that are directly impacted by the project work. No additional compensation will be provided for such work. Offerors shall refer to SOW para. 9.3. for requirements related to third-party services.

6. Any ACM discovered in areas other than those identified above will be treated as a Differing Site Condition. Such conditions will be addressed in accordance with FAR 52.236-2 (Differing Site Conditions) and the Changes clauses FAR 52.243-4 and VAAR 852.243-70.

B. Replace VAAR 852.204-72 PERSONAL VETTING AND CREDENTIALING (MARCH 2026) as included in the solicitation, with the following clause completed with the applicable fill-in information:

VAAR 852.204-72 PERSONAL VETTING AND CREDENTIALING (MARCH 2026)

(a) Definitions. As used in this clause –

VA Information system is the same as information system and means, pursuant to 38 U.S.C.

5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at:

https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk Position Vetting Tier Risk Level Reason

Laborers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Carpenters Low Tier (T1) Low Risk Physical Access to VA Facility Only

Electricians Low Tier (T1) Low Risk Physical Access to VA Facility Only

Plumbers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Pipefitters Low Tier (T1) Low Risk Physical Access to VA Facility Only

HVAC Technicians Low Tier (T1) Low Risk Physical Access to VA Facility Only

Roofers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Painters Low Tier (T1) Low Risk Physical Access to VA Facility Only

Concrete Workers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Equipment Operators Low Tier (T1) Low Risk Physical Access to VA Facility Only

Steel Workers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Masonry Workers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Landscaping Crews Low Tier (T1) Low Risk Physical Access to VA Facility Only

Firestop Installers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Insulation Installers Low Tier (T1) Low Risk Physical Access to VA Facility Only

Positions/Tasks Designated as Non-Sensitive Positions - Tier 2/Tier 3 Moderate Risk

Position Required Vetting Tier Risk Level Reason Construction Superintendent

Moderate Tier (T2) Moderate Risk Public Trust

Continuous presence and operational control on site

Quality Control Manager

Moderate Tier (T2) Moderate Risk Public Trust

Oversight role affecting facility safety and acceptance

Safety Manager Moderate Tier (T2) Moderate Risk Public Trust

Safety authority and compliance role

Commissioning Agent Moderate Tier (T2) Moderate Risk Public Trust

Access to building systems and commissioning documentation

Project Manager Moderate Tier (T2) Moderate Risk Public Trust

Contract authority and coordination with VA staff

Scheduler / Project Controls

Moderate Tier (T2) Moderate Risk Public Trust

Access to VA systems or project documentation

BIM Manager Moderate Tier (T2) Moderate Risk Public Trust

Digital models and system documentation access

Architect (A-E Firm) Moderate Tier (T2) Moderate Risk Public Trust

Design authority affecting VA infrastructure

Structural Engineer Moderate Tier (T2) Moderate Risk Public Trust

Design Authority

Mechanical Engineer Moderate Tier…