S-DASOBO-00012374 Attachment E Preliminary Price Proposal Form.xlsx
XLSX spreadsheet 38 KB Posted
- Solicitation number
- S-DASOBO-00017475
- Issued by
- Oregon
About this file
This is a Preliminary Price Proposal Form (Attachment E) for RFP S-DASOBO-00012374, the ALERT Immunization Information System (ALERT IIS), issued by the State of Oregon's Office of Health Authority (OHA) through the Administrative Services & Procurement Office (AS SPS). The RFP seeks to replace the existing ALERT Immunization Information System with a modern platform supporting statewide data modernization and the OHA's 2030 health equity goals. The project includes integrating current systems with a target go-live date of December 2027. One contract is expected to be awarded with an initial term of 5–10 years and renewal options. The proposal form requires respondents to provide comprehensive pricing across multiple cost categories and project phases, including both one-time and recurring expenses over a five-year period.
The price proposal form is structured in six tabs requiring proposers to complete detailed cost breakdowns. Implementation costs include software acquisition licenses, warranty provisions, and implementation services covering project management, installation, configuration, customization, documentation, data migration, system interfaces, testing, and training. Operations and Maintenance costs cover the five-year post-warranty period, including annual software license renewals, vendor maintenance and support, hosting/cloud services, and other ongoing operational expenses. The Software tab requires itemization of all application software with initial license costs and annual renewal costs through year five. The Services tab lists approximately 30 distinct tasks with associated deliverables across planning, execution, and closing phases, including project management, security compliance, data migration, testing, training, and go-live activities. The Rate Card tab requires proposers to identify all positions that may perform work with corresponding hourly rates. Proposers must ensure all mathematical accuracy and proper cost transfers to the Total Costs Summary tab, with the final total reflecting all implementation, software, and five years of operations and maintenance expenses.
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Instructions
Response Instructions
| Tab # | Tab Name | Completion Instructions: |
| 1 | Total Costs Summary | The Total Costs Summary Tab will summarize all costs Proposer enter on tabs 2 - 6. It is the responsibility of the Proposer to ensure that all totals are mathematically accurate and are correctly transferred to the Total Costs Summary Tab. |
| 2 | Implementation | This tab covers one-time implementation costs covering software and implementation services through the completion of a warranty period. |
“Warranty” is to include any cost associated with warranties or guarantees for the software component being purchased and must cover any costs for the Warranty Period.
"Implementation Services" includes the deliverables and professional services costs associated with project management, installation, configuration, customization, documentation, data migration, system interfaces, testing, and training of the proposed solution. See Tab 6. Services 3 Operations and Maintenance The Operations and Maintenance tab covers the ongoing software, hosting, and labor costs necessary to support the solution post warranty.
“Operations and Maintenance Costs” includes costs associated with software maintenance provided by the vendor (e.g. upgrades, patches) and other vendor support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
| 4 | Software | All application software required to satisfy the Scope of Services in Attachment I and Solution Requirements of the RFP must be noted in the Prelminary Price Proposal. |
| 5 | Services | All tasks required to satisfy the Scope of Work in Attachment I of the RFP should be listed here with corresponding deliverables. |
| 6 | Rate Card | Complete the spreadsheet for all Proposer positions that may perform work. |
| For each tab, please fill in only the cells that are applicable to Proposer's Preliminary Price Proposal. If needed, insert lines for additional costs, but do not delete or rename any lines in the tabs. |
For scenarios with multiple price proposal options such as "Good, Better, Best"(e.g. training scenarios), complete the tabs with the Proposer's recommended option. As needed, create addtional tabs for alternative scenarios for consideration but do not include those costs in Tabs 1-6.
&"Cambria,Bold"&10RFP S-DASOBO-00012374&"Cambria,Regular" – ALERT IIS &"Cambria,Regular"&10Attachment E
1. Total Costs Summary
Total Costs Summary
| Costs | |
| Implementation | |
| Software Acquisition | $ - 0 |
| Services | $ - 0 |
| Operations and Maintenance (5-years) | |
| Operations and Maintenace Year 1 | $ - 0 |
| Operations and Maintenace Year 2 | $ - 0 |
| Operations and Maintenace Year 3 | $ - 0 |
| Operations and Maintenace Year 4 | $ - 0 |
| Operations and Maintenace Year 5 | $ - 0 |
Total Solution Costs (including 5 years of Operations and Maintenance) $ - 0
&"Cambria,Bold"&10RFP S-DASOBO-00012374 – ALERT IIS &"Cambria,Regular"&10Att E
2. Implementation
Implementation (One-Time) Costs
| Total Costs | |
| Software Acquisition | |
| License (Initial) (from Tab 4. Software) | $ - 0 |
| Warranty |
| Implementation Services | |
| Implementation Services (from Tab 6. Services) | $ - 0 |
Total Costs $ - 0
Complete only the highlighted cells.
&"Cambria,Bold"&10RFP S-DASOBO-00012374 – ALERT IIS &"Cambria,Regular"&10Att E
3. Operations and Maintenance
Operations and Maintenance Costs
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Total Costs | |
| Software Operations and Maintenance | ||||||
| License (Annual) (from Tab 4. Software) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Operations and Maintenance Costs (from Tab 4. Software) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Hosting/Cloud Services | |
| Hosting/Cloud Services | $ - 0 |
| Other Operations and Mainteneance | $ - 0 |
| Hosting/Cloud Services | $ - 0 |
Total Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
Complete only the highlighted cells.
&"Cambria,Bold"&10RFP S-DASOBO-00012374 – ALERT IIS &"Cambria,Regular"&10Att E
4. Software
Software
| Software Item | Description | Initial License Costs | License Cost | ||
| Year 1 | License Cost | ||||
| Year 2 | License Cost | ||||
| Year 3 | License Cost | ||||
| Year 4 | License Cost | ||||
| Year 5 | Operations & Maintenance | ||||
| Year 1 | Operations & Maintenance | ||||
| Year 2 | Operations & Maintenance | ||||
| Year 3 | Operations & Maintenance | ||||
| Year 4 | Operations & Maintenance |
Year 5
Totals $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
RFP S-DASOBO-00012374 – ALERT IIS &"Cambria,Regular"&10Att E
5. Services
Services
| Task | Deliverable* | Cost | Delivery - Project Phase | Delivery Date |
| Project Management | Project Management Plan | Planning | ||
| Mapping and Gap Analysis | Execution | |||
| Project Status Reports | Ongoing | |||
| Business Rules Documents | Execution | |||
| Requirements Traceability Matrix | Execution | |||
| Solution Architecture and Design | Technical Design Document | Planning | ||
| Identity and Access Management Methodology | Planning | |||
| Security and Privacy Compliance | Planning | |||
| Data Architecture Summary | Planning | |||
| Functional Specification Design Documentation | Planning | |||
| Solution Component and Customization Report | Planning | |||
| Solution Components, Customization, and Deployment | Solution Deployment Plan | Planning | ||
| Solution Architecture, Components, Customization, and Security Specification | Planning | |||
| Data Conversion and Migrations | Data Conversion and Migration Plan | Planning | ||
| Solution Database Documentation | Planning | |||
| Data Conversion and Migration Completion Report | Execution | |||
| Infrastructure | Solution Infrastructure and Environment Plan | Planning | ||
| Infrastructure Operational Readiness & Sign-Off Report | Execution | |||
| Integrations and Interfaces | Integrations and Interfaces Plan | Planning | ||
| Interfaces and Interface Control Documentation | Planning | |||
| Integrations and Interfaces Completion Report | Execution | |||
| Digital Accessibility | Digital Accessibility Compliance Plan | Planning | ||
| Proposer Solution's, Constituent SaaS' And Other Digital Deliverables' Digital Accessibility Compliance Report | Planning | |||
| Accessibility Conformance Report | Planning | |||
| Organizational Change Management Plan | OCM Plan | Planning | ||
| Communication Strategy | Planning | |||
| Interested-Party Mapping and Engagement | Planning | |||
| Training | Planning | |||
| Workflow Mapping, Gap Analysis and Impact Assessment and Process Alignment | Planning | |||
| Benefits Managemenet Validation Report | Closing | |||
| Communication Materials | Planning | |||
| Testing | Testing Plan and Defect Tracking Mechanism | Planning | ||
| UAT Testing Environment | Planning | |||
| Testing and Defet Tracking Report(s) | Execution | |||
| Training | Training Plan and Schedule for Delivery to End Users | Planning | ||
| Training Materials | Planning | |||
| Training Assessment Reports | Execution | |||
| Training Environment | Planning | |||
| Implementation | Solution Implementation and Cutover/Go-Live Plan | Planning | ||
| Solution Go-Live Readiness Assessment | Execution | |||
| Solution Stabilization Plan | Planning | |||
| Transition to Operations and Maintenance | Transition to O&M Plan and Checklist | Execution | ||
| Lessons Learned Documentation | Closing | |||
| Solution Implementation Completion Report | Closing | |||
| Operations, Maintenance, Support, and Service Levels | O&M Plan | Planning | ||
| Performance and SLA Reporting | Execution | |||
| Hosting and Solution Security | Hosting and Solution Security Plan | Planning | ||
| Ongoing Application Testing and Assessment (Pentest) Report and Security Controls and Risk Assessment Report (SAR/RAR) | Execution | |||
| Electronic Protected Health Information Risk Analysis Report | Execution | |||
| Disaster Recovery and Business Continuity (DR/BC) | DR/BC Plan | Execution | ||
| BC Testing Report Summary | Execution | |||
| Totals | $ - 0 | |||
| *Add rows as needed for each deliverable associated with each task |
RFP S-DASOBO-00012374 – ALERT IIS &"Cambria,Regular"&10Att E
6. Rate Card
Rate Card
Title Job Description/Responsibilities Hourly Rate
RFP S-DASOBO-00012374 – ALERT IIS Attachment E
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