RWSL FLS RCP Section E.pdf

Screening Information Request (SIR) No.: 693KA7-24-R-00006

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PART I – SECTION E

INSPECTION AND ACCEPTANCE

E.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

3.1-1 Clauses and Provisions Incorporated by Reference (July 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

AMS

CLAUSE

TITLE DATE

3.10.4-2 Inspection of Supplies – Fixed Price November 1997 3.10.4-3 Inspection of Supplies – Cost Reimbursement April 1996 3.10.4-4 Inspection of Services – Both Fixed-Price & Cost

Reimbursement April 1996

3.10.4-5 Inspection – Time and Material and Labor Hour April 1996 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) October 2015 3.10.4-16 Responsibility for Supplies April 1996

E.2 CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT

3.10.4-13 Higher-Level Contract Quality Requirement (April 2020)

(a) The Contractor must comply with the standard titled SAE AS9100D, which is hereby incorporated into this contract.

(b) The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award. The QSP must describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note; Formal third-party AS9100 registration is not required. Formal third-party AS9100 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

https://fast.faa.gov/contractclauses.cfm

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(d) Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

(e) Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services must be controlled in accordance with contract requirements.

(End of clause)

E.3 INSPECTION AND ACCEPTANCE

(a) The Government must be permitted to have its authorized representative inspect the material at the Contractor's plant prior to shipment. To facilitate such inspection, the Contractor must give the CO a written notice at least 15 business days prior to readiness for inspection. Such notice must include FAA delivery order number, FAA contract number, and date of proposed inspection. The Contractor must indicate in the following space the location of the plant where the material will be available for inspection.

Plant

Location

Address

(b) Final Government inspection and acceptance is at the Contractor’s Plant

(c) In the event First Article/Production units are determined to be nonconforming, the

Government will return said units to the Contractor for repair/replacement at the Contractor’s expense. The Contractor must expeditiously provide conforming replacements to the Government.

(d) The provisions of this clause must in no way be construed to limit the rights of the

Government under the clause entitled “Inspection of Supplies—Cost Reimbursement”

(AMS 3.10.4-3.)

(e) The Contractor’s inspection system must ensure conformance to the specifications, drawings, and other applicable documents. That inspection system must include general mechanical tests, visual inspection, and physical examinations as necessary to demonstrate that deliverables are free of defects and meet physical requirements. The Contractor must maintain records of inspection results.

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(f) Supplies and/or services specified for delivery and performance of this Contract must be inspected and accepted by the Contractor at locations specified in each Delivery Order.

(g) The Contractor must make all deliverables under this Contract available for review and inspection by the Contracting Officer’s QRO at the contractor’s plant prior to shipment. The QRO will endorse a preliminary 4500 to acknowledge inspection.

(h) Inspection, review and approval of deliverables or associated services prior to final acceptance must not be construed as assurance of acceptance of the finished product.

(i) Unless otherwise specifically provided in this contract, the Contracting Officer shall be the person authorized to make final Government acceptance of all deliverables called for in the CDRLs and all reviews specified in the SOW. Every final acceptance of any deliverable item under the contract will be made, in writing, by the FAA Contracting Officer or designee.

E.3.1 Shipment and Acceptance

The Quality Reliability Officer (QRO) or other authorized Government representative will prepare and sign an interim Form FAA-256, Inspection Report of Material and/or Services, as Government concurrence with Contractor progress against all hardware & software CLINS including spares after successful completion of each Production Acceptance Test and Evaluation (PAT&E). PAT&E will be performed at the Contractor's facility where final component acceptance will also occur. The Contractor must submit the signed interim Form FAA-256 with invoices submitted to the Government for production milestone payments, in accordance with the invoicing requirements in Section G.

Following the successful PAT&E testing for the identified components, the Government will authorize the Contractor to ship to an FAA facility. The Government will provide the date in which the site is prepared for delivery and the address for the shipment. The Contractor must notify the Contracting Officer of all upcoming shipments at least 30 days before the planned date of shipment for any unit (or portion thereof, when authorized). Each notification must include:

• The planned date of shipment,

• The expected date of arrival,

• Verification of the consignee’s address,

• The number of units to be shipped,

• The contract line item(s) involved,

• The current contract unit price of each contract line item to be shipped,

• Commercial bill of lading forms and procedures to be used, and

• The shipping configuration information (number of containers, dimensions, and weight of the shipment).

Partial shipments (shipments of less than one complete unit) are not authorized unless specifically approved in advance (on an individual basis) in writing by the Contracting Officer. Authorization of a partial shipment is the prerogative of the Government and will

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The Government will provide a Form FAA-4500-1, Project Material Shipping Notice/Receiving Report, or other FAA document specified by the Contracting Officer, and the Contractor must include this form with each delivery to a Government facility. Failure of the Contractor to observe these requirements may delay invoice payment.

Acceptance or rejection of supplies or services under this contract will be made by the QRO, COR or other Government representative designated by the Contracting Officer on the final Form FAA-256.

Government acceptance of Depot spares will also be subject to Government signature of the Form FAA-4500-1, as well as signature of Form FAA-256 for instances in which the Contractor is required to complete configuration and testing to fulfill Product Baseline requirements.

END OF SECTION E