Letter and SF-1449 RRB09R004.pdf

UNITED STATES OF AMERICA

RAILROAD RETIREMENT BOARD

844 NORTH RUSH STREET

CHICAGO, ILLINOIS 60611-2092

April 29, 2009

OFFICE OF ADMINISTRATION

Re: Solicitation No. RFP RRB09R004

Dear Prospective Offeror:

Accompanying this letter is a Request For Proposal (RFP) to furnish Security Guard Service for the U.S. Railroad Retirement Board (RRB) a federal agency headquartered in Chicago, Illinois - under the terms

Performance-based Acquisition (PBA) emphasizes objective, measurable performance requirements and quality standards. It requires all aspects of an acquisition be structured around the purpose of the work to be performed, not broad, imprecise statements of work which preclude an objective assessment of contractor performance. PBA also is designed to ensure that:

1. Contractors are given freedom to determine how to meet the government's performance objectives.

2. Appropriate performance quality levels are achieved.

3. Payment is only made for services which meet these levels.

Please note Section V.A.20, Page 44 regarding Central Contractor Registration (CCR).

If you are interested in providing this service for one year with an option for seven one-year extensions beginning July 29, 2009, you must submit an offer to the Board in accordance with the enclosed solicitation. In order to be considered for award your offer must be received by this office no later than 11:00 a.m. local time on June 1, 2009.

Electronic submissions will be accepted, however, an original signature on Standard Form 1449 or its equivalent is required.

Your offer must include the following documents:

• Solicitation/Contract/Offer for Commercial Items, SF-1449 signed by an official authorized to bind your firm to a contractual obligation (page 1).

Schedule.

• Offeror Representations and Certifications - Commercial

Items (FEB 2009) (V.G, Page 76) A full copy must be submitted with Business Proposal.

a Printed on recycled paper

-2

This solicitation does not commit the Government to pay for any costs incurred in the preparation and submission of offers nor does it commit the Government to award a contract. It is also brought to your attention that the Contracting Officer is the only individual who can legally obligate the Government to the expenditure of public funds in connection with this procurement. Please note that the terms "Government", "Board", "RRB", and "U.S. Railroad Retirement Board" which appear throughout the solicitation documents are synonymous and interchangeable.

Please note that included in the analysis will be a review of the past performance of the offeror. Vendor contract information will be submitted as a part of the technical proposal. The technical panel will obtain past performance data from these and other sources.

Questions pertaining to technical aspects of this procurement must be submitted in writing and received by this office in sufficient time to allow the timely transmission of written answers by solicitation amendment. To ensure this, we will only answer written questions received in this office no later than 11:30 a.m., May 7, 2009.

We will not furnish technical information over the phone or in person.

We strongly encourage offerors to make a thorough site investigation before submitting an offer. A walk-thru has been scheduled for May 5, 2009 beginning at 9:30 a.m. local time. No other walk-thru will be offered after this date. You may contact the Facility Manager, Mr.

Scott Rush at 312/751-4566 to confirm your attendance.

Sincerely, Victoria English Contract Specialist Purchasing Division 312/751-4538 Victoria.English@rrb.gov

Attachments

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12,17,23,24 & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER

DATE

7. FOR SOLICITATION a. NAME Fax 312/751-4%23 INFORMATION CALL: Victoria Englis

9.ISSUED BY CODE I

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

RFP RRB09R004

b. TELEPHONE NUMBER (No collect calls)

312/751-4538

11. DELIVERY FOR FOB

DESTINATION UNLESS

10. THIS ACQUISITION IS

~~RESTRICTED I~~CK IS MARKED •SET ASIDE 100. OO%FORU.S. Railroad Retirement Board SEE SCHEDULE

SMALL BUSINESS

PAGE OF

1 I 104

6. SOLICITATION ISSUE DATE

04/29/09

8. OFFER DUE DATE/LOCAL TIME

06/01/09 11: 00 a.m.

12. DISCOUNT TERMS

Acquisition Management 13a. THIS CONTRACT IS A RATED o SMALL DISADV. BUSINESS o ORDER UNDER DPAS (15 CFR 700) 844 North Rush St. o 8(A) 13b.RATING Chicago, IL 60611 ~'X 561612 -NL\ICS ·14. METHOD OF SOLICITATION W

SIZE STANDARD: o RFQ 0 IFB RFP

15. DELIVER TO CODE I 16. ADMINISTERED BY CODE r Same as No. 9 above Same as No. 9

17a. 18a. PAYMENT WILL BE MADE BY CODEI FACILITY ICODE I ICONTRACTOR/ CODE OFFER"'~ U.S. Railroad Retirement Board

Bureau of Fiscal Operations 844 North Rush Street Chicago, IL 60611

TELEPHONE NO.

o 17b. CHECK IF REMITIANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

Furnish Security (armed) Guard Services U.S. Railroad Retirement Board headquarter's facility located at 844 North Rush Chicago, IL 60611

(Attach Additiona/Sheets as Necessary)

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED. o SEE ADDENDUM

24.22. 23.21.

AMOUNTUNIT PRICE QUANTITY UNIT

at the

Street,

26. TOTAL AWARD AMOUNT (For Gov!. Use Only) 25. ACCOUNTING AND APPROPRIATION DATA

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATIACHED. ADDENDA a ARE 0 ARE NOT ATIACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATIACHED. ADDENDA 0 ARE 0 ARE NOT ATIACHED.

29. AWARD OF CONTRACT: REFERENCE OFFER

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET DATED . YOUR OFFER ON SOLICITATION (BLOCK "K FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO o 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 4 COPIES

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or Print)

32a. QUANTITY IN COLUMN 21 HAS BEEN 34. VOUCHER NUMBER

D RECEIVED D INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVT. REPRESENTATIVE n FINAL

39. SIR VOUCHER NUMBER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

42d. TOTAL CONTAINERS

31a. UNITED STATES OF AMERICA (S/GNATUREOF CONTRACTINGOFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print)

33. SHIP NUMBER

D ACCEPTED, AND CONFORMS TO THE r 1 PARTIAL r 1 FINALCONTRACT, EXCEf'T AS NOTED

36. PAYMENT

32c. DATE n COMPLETE n PARTIAL

38. SIR ACCOUNT NUMBER

42a. RECEIVED BY (Print)

41c.DATE 42b. RECEIVED AT (Location)

42c. DATE REC'D (YVIMMIDD)

I31c. DATE SIGNED

35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

40. PAID BY

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (10·95)

Prescribed by GSA· FAR(48 CFR) 53.212