Amendment A-2 RRB09R004.pdf

11.CONTRAG10CODE PAGE1OFAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I PAGt, 2.AMENDMENT/MOLJIFICAITUN NU.

A-2

6. ISSUED BY CODE

3. EFFEGIVE DATE

5/15/2009

4.REQUISITION/PURCHASE REQ. NO.

7.ADMINISTERED BY (Ifotherthan Item6)

IS.PROJEG Nu.

CODE I

(ITapptkble)

U.S. Railroad Retirement Board

Acquisition Management/Procurement

844 North Rush Street

Chicago, IL 60611

8. NAME ANDADDRESS OFCONTRAGOR (No., street, county,StateandZIPCode)

CODE IFACILITY CODE

_.__ TO 11. THIS ITEM ONLY II ~ OF SOLIe.

I {Xj

I~

9A.AMENDMENT OFSOLICIATION NO.

'j(~ o- « 00 tj

9B.DATED (SEE ITEM 11)

L1)o-.GJ \Ve, lOA.MODIFICATruN OFCONTRAG/ORDER NO.

(SEE ITEM 13) lOB.DATED10 f,;a Theabove numbered solicitation isamendedasset forth in Item 14. Thehour and datespecifiedfor receipt of Offers 0 isextended, ~iS not extended.

~mustacknowledgereceiptof this amendment prior to the hour and date specifiedin the solicitationor asamended,by one of the following methods:

(a)Bycompleting items8 and 15,and returning copiesof the amendment;(b) Byacknowledging receipt of this amendment on eachcopy of the offer submitted;

or (c) Byseparateletter or telegram which includesa referenceto the solicitation and amendment numbers. FAILURE OFYOUR ACKNOWLEDGMENT TOBERECEIVED ATTHE PLACE DESIGNATED FOR THE RECEIPT OFOFFERS PRIOR TOTHE HOUR ANDDATE SPECIFIED MAYRESULT IN REJEGION OFYOUR OFFER. If by virtue of this amendmentyour desireto changean offer alreadysubmitt~q, suchchanqe maybe made.by teleqrarn or letter, Illovjded eachtelegram or letter makesreferenceto the solicitation andthis amendment, ano IS receivecprrorto the openmg hour and date specmec.

12.ACCOUNTING ANDAPPROPIRATION DATA (Ifrequired)

13. THIS ITEM ONLYAPPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIESTHECONTRACT/ORDER NO.ASDESCRIBED IN ITEM 14.

CHECK ONE A.THIS C~ANGE ORDER ISISSUED PURSUANT TO:

NO.INITEM lOA.

n (SpeciFy autnority) THE CHANGES SET FORTH IN ITEM 14ARE MADE INTHECONTRAGORDER

D n

B. THE ABOVE NUMBERED CONTRAG/ORDER ISMODIFIED TOREFLEGTHE ADMINISTRATIVE CHANGES appropriationdate,etc. ) SET FORTH INITEM 14,PURSUANT TOTHE AUTHORITY OFFAR 43.1 03(b).

C THIS SUPPLEMENTAL AGREEMENT ISENTERED INTOPURSUANT TOAUTHORITY OF:

D. OTHER (SpeciFy typeot moattkatton and authority)

See below

(such aschanges inpayingoffice, E.IMPORTANT: Contractor [] is not, :mt. is required to sign this document and return 1 copies to the issuing office.

14.DESCRIPTION OFAMENDMENT/MODIFICATION ( OrganlzeaoyUCF sectionheaaings, incluaingsolicitation/contractsuojectmatter where feasible.)

See attached questions and answers - RFP RRB09R004, Security Guard Services

Exceptasprovided herein,all termsand conditions of the document referencedin Item 9A or lOA,asheretofore changed,remainsunchangedand in full force and effect.

1SA.NAME ANDTITLE OFSIGNER (Iypeorprint)

15B.CONTRAGOR/OFFEROR 15C DATE SIGNED

(Signature of person authorizedtosign)

16A.NAME ANDTITLE OFCONTRAGING OFFICER (I ypeorprint)

Paul T. Ahern, Superv'ory Contract Specialist 16C DATE SIGNED16B.UNITED STATES OF:1:ICA Ktl5&J 1 /U..1,"-( sj;<;/07, (Signature of ContractingOfficer)

NSN7540-01-152-8070 STANDARD FORM30 (REV. 10-83)

Previousedition unusable Prescribed by GSA FAR (48CFR) 53.243

SOLICITATION NO. RRB09R004 Page 2 of6

Questions and Answers

Security Guard Services

1. Question: Please provide the size (sic) such as the number ofhours per day, week, month or year?

Answer: Please see Section III of the Solicitation and in particular section I11.B..

2. Question: What is the amount ofcurrent annual contract?

Answer: The current monthly firm fixed price for basic protective guard services is $39,123.06/month.

3. Question: Who is the incumbent Contractor?

Answer: E.L.A. Security

7756 S. Harlem Ave

Suite 2A

Bridgeview, IL 60455

4. Question: Is the subject solicitation for Armed or Unarmed Guard Services?

Answer: The solicitation requires Armed Guard Services

5. Question: What is the current award amount ofthe company who currently has this contract?

Answer: See question No.2 above

6. Question: Can you please tell me which small biz (sic) certification is accepted by

RRB?

Answer: This solicitation is a total Small Business set aside. The RRB has not set aside this procurement under a further small business subcategory, e.g, Woman owned small business or Small Disadvantaged business. Please contact your local U.S. Small Business Administration Office for their certification process. The Railroad Retirement Board adheres to Federal Small Business guidelines and requirements.

7. Question: What is the Contract value?

Answer: See question No.2 above for current monthly price rates. As of March 30, 2009, the RRB has disbursed $1,644,352.16 for protective armed guard services under the current contract RRB05COll since the initial contract performance start date of July 30, 2005.

SOLICITATION NO. RRB09R004 Page 3 of6

8. Question: What is the Contract Number?

Answer: The current contract number for protective guard services is RRB05COll.

9. Question: What is the total bid award for the last contract?

Answer: The total "bid" (sic) offered by the contract awardee named in question 3 above, and accepted by the RRB in July 2005 with the Contract award, was:

Contract Year Monthly price Initial Year $ 35,400.03 Option Year 1 $ 35,577.03 Option Year 2 $ 35,754.91 Option Year 3 $ 35,933.69

The Current Contractor has been entitled to and has received, upon request, wage-based price adjustments in accordance the contract clause FAR 52.222-43.

10. Question: In the Solicitation on Page 7, paragraph 4 it states that a "Basic GSA Schedule Contract is in effect", for the options to be awarded. Could you please clarify?

Answer: If the awardee holds a GSA contract for armed guard services and includes the terms and conditions of that GSA contract in their offer responding to this solicitation, that GSA contract must be active if and when the RRB elects to exercise any option year/period or any extensions of services under the anticipated contract.

11. Question: Do the wages in the CBA (Article XIV, Section 1) include the Health and welfare from the wage determination

Answer: Please refer to Article VIII of the CBA which in turn refers to the current Wage Determination (WD) No. 2005-2167 (Rev. 6). The Health and Welfare benefits is currently $3.24/hour (see page 7 of 10 in the referenced WD attached to the solicitation).

12. Question: Based on review of the RFP is a bid bond (guarantee) required in order to take part in the bidding process?

Answer: Yes. See provision V.C.7 on page 54.

13. Question: Do we have to be registered with Chicago before bidding?

SOLICITATION NO. RRB09R004 Page 4 of6

Answer: Any offeror must be registered and licensed in the State of Illinois as a provider of armed guard services.

14. Question: Weare not currently union, is this something that happens after gaining the contract?

Answer: The current contractor's employees are covered under the CBA. The Offeror signifies with submission of its offer in response to this solicitation that it has contacted the local union and agrees to enter into the CBA with the Union.

15. Question: It says in the contract between ELA and the Union that $0.15 for every hour worked goes into the pension fund. When is this payable?

Answer: Offerors can contact either ELA or the SEIU local 1 to get that answer.

16. Question: What are the current insurance costs required to be paid by the union contract?

Answer: See Question 15.

17. Question: On page 33 of the RFP it says the equivalent rates for GS-8 are $23.59 with benefits of$5.66, rates for GS-5 is $17.19 with benefits of$4.13. This is a large difference from the wage determination, which is attached. What is the current pay for the guards?

Answer: See the Collective Bargaining Agreement in the Solicitation for the minimum pay for the guards.

18. Question: The representative from ELA Security mentioned at the site visit that the RFP required the bidding companies to hold a GSA schedule; however I cannot find this in the RFP. I just wanted to make sure there is not a requirement to hold a GSA Schedule.

Answer: Firms are not required to hold a GSA Schedule. Also, see Question 10.

19. Question: What are some problems you have had with the current or past contractors for this project?

Answer: Communications between Contractor's Project/Contract Manger and Contractor's on-site supervisor on contract performance requirements.

20. Question: What was the last price awarded for the current guard services in place?

SOLICITATION NO. RRB09R004 Page 5 of6

Answer: See question 2.

21. Question: What is the current total value of the contract?

Answer: See Question 7.

22. Question: Does a company have to be licensed in the state before the contract is awarded? If the company is in the process of getting its license, what kind ofproof are you looking for?

Answer: The awardee must be licensed at the time of submission of the proposal, at the time of contract award and throughout the contract performance period. See, Provisions V.C.7.(3) and (4), pages 59-60 of the Solicitation.

23. Question: In light of the clauses contained in the solicitation, are contractors required to have a current GSA schedule 84 contract?

Answer: No. See Question 10.

24. Question: Based on the requirements contained in the solicitation, are contractors required to be licensed by the state of Illinois as Licensed Security Contractor Agencies as defined by the Illinois Department of Financial and Professional Regulation at the time they submit a proposal?

Answer: Firms must obtain all licenses required by the State of Illinois to conduct business as an armed security guard business. Also, see Question 22.

25. Question: A review of the solicitation disclosed that it did not contain a reference to Executive Order 13495 pertaining to the non-displacement of qualified workers or Executive Order 134969, Notification of Employee Rights both issued on January 1,2009. Is either or both ofthese Orders applicable to this solicitation?

Answer: As of May 14, 2009, the RRB can fmd no record in the Federal Acquisition Regulation (FAR) that the two above mentioned Executive Orders have been incorporated. However, a review of E.O 13495 indicates the earliest effective date would be 180 days following the date of the order. E.O. 13496 states: "Within 120 days of the effective date of this order, the Secretary shall initiate a rulemaking to prescribe the size, form, and content of the notice to be posted by a contractor under paragraph 1 of the contract clause described in section 2 of this order. Such notice shall describe the rights of employees under Federal labor laws, consistent with the policy set forth in section 1 of this order."

26. Question: To accurately calculate the benefits for incumbent employees who meet requirements and will be retained as a result of the CBA, please provide a seniority

SOLICITAnON NO. RRB09R004 Page 6 of6 listing. Names are not necessary; however, we would like to know X amount of employees with 1, 2, 3.... years of tenure.

Answer: As of May 14, 2009, the Seniority List is as follows:

Guard 1 28 years Guard 2 14 years Guard 3 9 years Guard 4 7 years Guard 5 7 years Guard 6 6 years Guard 7 5 years Guard 8 6 months

27. Question: In the event the contract is awarded to a new firm that does not purchase the weapons currently being used, will the new firm be required to have officers re certify prior to contract commencement even if the weapon is of identical manufacture and type?

Answer: See Provisions III.D.4. (Pages 15-17) and III.H (Pages 27-29) of the solicitation for firearms weapons qualifications and guard firearms training.

All guards must be certified, trained and licensed for armed guard service.

28. Question: Is the current contract subject to FOIA and if so, how may we obtain a copy of that contract?

Answer: Yes. All FOIA requests must be submitted in writing to the Contracting Officer at 844 North Rush Street, Chicago, IL 60611-2092.

29. Question: Are all officers currently paid the hourly rates published on page 23-29 of theCBA?

Answer: The Contractor is required to pay the rates established in the CBAIWage Determination.