Roof_Route.pdf

This is a Roof Route documentation file supporting RFQ 26-273 for New Smyrna Beach Utilities, a Florida political subdivision in Volusia County. The procurement requests annual preventative maintenance and inspection (PMI) services for 26 utility sites across the municipality. The scope of work includes gutter system inspections, debris removal, sealant and caulking application for minor penetrations, and comprehensive annual roof reports with photographic documentation of all inspected roof systems and identified deficiencies with repair proposals. The contractor must also establish a dedicated service department providing daily response capability for leak inspections and repairs, maintain 24-hour response commitment for leak inspections and emergencies with both regular and after-hours labor rates, provide 36-hour disaster response capability, and furnish warranty coverage for all services and repairs. The mandatory site visit is scheduled for Friday, March 13, 2026, at 9:00 a.m., beginning at 200 Canal Street, New Smyrna Beach, FL 32168, with quotations due Thursday, March 26, 2026, at 2:30 p.m. The initial contract term is one year with the Commission retaining the right to renew for up to three additional one-year periods based on mutual agreement.

The 26 sites listed in the route document include utility facilities with varying roofing systems (membrane, metal, shingle, tar/gravel, and steel) and installation dates ranging from 1944 to 2023. Bidders must provide unit pricing for each of the 26 sites plus hourly labor rates for non-emergency, emergency, and after-hours work. Vendors must demonstrate a minimum of five years in business, provide three references for commercial roofing projects completed in Florida with preference for utility or governmental agency experience, and possess comprehensive general liability insurance ($2,000,000 general aggregate/$1,000,000 per occurrence), workers' compensation insurance at statutory limits, and automobile liability insurance ($1,000,000 combined single limits). The municipality has expressed a preference for local vendors or those with a branch in Volusia County or within a 40-mile radius of the main site to ensure timely service responses, though no formal set-aside designations have been specified. Unit prices must remain firm for the initial one-year period with price adjustments considered only prior to renewal. No specific budget range or award value has been disclosed, and the Commission reserves the right to reject any and all quotations, make multiple or split awards, or cancel the solicitation if deemed in its best interest.