Roof_Repair_Chattanooga_TN_Military.pdf
PDF 57 KB Posted
- Solicitation number
- Event 34101-13682
- Issued by
- Hamilton County, Tennessee
About this file
This is a Request for Proposal (RFx) issued by the Tennessee Department of Military for a roof repair project located at the Military Department in Chattanooga, Tennessee. The bid event (Event ID 34101-0000013682) is open from June 26, 2025, to July 16, 2025, with a mandatory site visit scheduled for July 8, 2025, at 9:00 am EST. The project involves a single line item for roof repair that must include all requirements specified in the accompanying documentation. Bidders are required to submit their proposals through the Edison system, with specific instructions provided for vendor registration and bid submission.
The bid requires several key compliance elements, including providing Tennessee State Contractor License information for bids over $25,000, completing diversity business participation documentation, and affirming non-discrimination practices. Bidders must also confirm their understanding of various legal requirements, including the Iran Divestment Act. While specific pricing details are not explicitly stated in the document, vendors are expected to provide unit pricing for the roof repair. The project has a proposed due date of July 1, 2025, and requires vendors to maintain their supplier portal information current. Notably, the bid specifies a preference for vendors to provide information about warranty terms, including a potential 20-year roof warranty and a 2-year installation warranty.
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Text version
Event Description This event is to bid for a roof repair.at Dept of Military, Chattanooga.
Site Visit - July 8, 2025 at 9 am EST.
Specifications and terms & conditions are attached.
Agency Contact: Sharon.pope@tn.gov or 615-741-9588.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 1 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
In preparing bid(s), all respondents shall comply with the requirements of Tenn. Code Ann. § 62-6-119 in providing the specified information within the sealed bids. Any bid not in strict compliance with the requirement of Tenn. Code Ann. § 62-6-119 shall be rejected.
Note: Submit additional subcontractor's information as an attachment to the bid comments.
For bids over $25,000 requiring a contractor's license, Respondent shall provide the following for contractor and any subcontractors, if applicable:
Company's Tennessee State Contractor License Number License Classification(s) Applicable to Bid License Expiration Date
Required: Yes Mandatory Response:No
Response Comments
How many days after receipt of purchase order will it take to deliver item(s)? 0
Required: Yes Mandatory Response:No
Response Comments
Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 2 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Respondent shall list their company's Contact Person.
The Contact Person shall be the contact person for all questions regarding the Purchase Order. Note:
respondent may attach a list of alternate contact personnel to the bid comments.
Please enter the supplier contact person's information for this purchase order:
Contact Name Address Phone Number Toll-Free Number Mobile Phone Number Email Address Website URL
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 3 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 4 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
Confirm roof has a 20-year warranty.
Required: No Mandatory Response:No
Response Comments
Confirm installation has a 2-year warranty.
Required: No Mandatory Response:No
Response Comments
Please provide the brand and model names of the goods included in this bid:
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 5 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Roof Repair - must include all requirements in the specifications
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 6 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 7 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Roof Repair - must include all requirements in the specifications
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/01/2025 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 8 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013682 Sell RFx 9 Event Round Version 1 1 Event Name Roof Repair - Chattanooga TN - Military Start Time Finish Time
06/26/2025 09:02:00 CDT 07/16/2025 14:00:00 CDT
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