RM Travel Support_Attach 2_52.212-1 addendum_10.16.25.docx

ATTACHMENT TWO (2)

ADDENDUM to FAR 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

1. GENERAL INSTRUCTIONS

1.1 The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose proposal conforms to all solicitation requirements and is deemed most advantageous to the Government, price and other factors considered. Offerors are advised to carefully review this solicitation and all attachments in its entirety before preparing and submitting their proposals.

1.2 The proposal should not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Including statements such as “will comply,” “noted and understood,” and “in accordance with best industry practices/standards,” etc. without providing supporting narrative are not sufficient.

1.3 Questions/Clarifications: All inquiries and clarifications requests must be made in writing and submitted to the following email address: Ms. ShaHannah Brown (Contract Specialist) at ShaHannah Brown and Ms. Jerri Newton (Contracting Officer) at Jerri.Newton@dodea.edu. Written inquiries will be answered in writing through issuance of a solicitation amendment. The deadline for submission of written questions regarding this solicitation is October 23, 2025, at 2:00pm EST. The Government reserves the right to not respond to questions received after this date.

a. Offerors shall clearly identify the specific volume and section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation section heading, page number of the solicitation, specific location on the page (e.g. third paragraph) to facilitate the Government’s response to each question.

b. If amendments to the solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF30) and returning the signed SF30 for all amendments issued with their proposal submission.

c. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted SAM.gov. It is the sole responsibly of the Offerors to monitor the website for Government postings containing information applicable to this RFP.

1.4 System for Award Management (SAM). The Offeror must be registered and current in the SAM database by the time proposals are due. Instructions for registering with SAM are located at the SAM website https://www.SAM.gov.

1.5 8(a) Certified Participants. This acquisition is competed among certified 8(a) vendors. The Government will utilize the procedures at DFARS PGI 219.805 to determine eligibility.

1.6 Late Proposals. Notwithstanding any other provisions of this solicitation, proposals received after the exact date and time specific herein for receipt of proposals are late and shall not be considered for award.

1.7 Period of acceptance of Offers. The Offeror agrees to hold the prices in its offer for 120 calendar days from the date specified for receipt of offers.

2. SUBMISSION OF PROPOSALS

2.1 Due Date/Time: All proposals shall be submitted no later than October 29, 2025, at 11:00am EST. The proposal submission due date and time are specified in Block 8, SF 1449, of this solicitation.

2.2 Submission Method: Proposals shall be submitted via email to the following email address: Ms. ShaHannah Brown (Contract Specialist) at ShaHannah.Brown@dodea.edu and Ms. Jerri Newton (Contracting Officer) at Jerri. Newton@dodea.edu.

a. Page Size and Format Offerors shall ensure that the contents of the files print on standard 8 ½” by 11” paper. Offerors shall use Times New Roman 12-point font or larger text, Arial 10-point font or larger for the tables and text in headers/footers, and Arial 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The technical and past performance volumes of the proposal are to be submitted as MS Word or PDF document.

b. Page Limitations Offeror shall submit a complete proposal package in separate files with page limitations as shown below.

50, Any pages of this volume beyond 50 pages will not be evaluated.

3. Proposal Content

Offerors shall submit proposals consisting of the following volumes and include the content identified therein.

Volume I: Administrative Cover Letter: The signed cover letter shall include the following information:

a. Name of offeror

b. Tax Identification number (TIN).

c. Unique Entity Identifier.

d. Complete Business Mailing Address.

e. Cage Code/NAICS Code.

f. Point of Contact Name, Phone Number, and Email Address

g. Date of Quote

h. Quote/Solicitation Number.

i. A statement certifies the extent of agreement with all terms, conditions, and provisions. included in the solicitation.

j. A statement of Quote validity of a minimum of 120 days from the date of receipt by the Government. Include signed copies of amendments to this solicitation, if applicable.

k. Assumptions, Conditions or Exceptions to this solicitation.

l. Copy of the Offeror’s Representations and Certifications. If all representations and certifications have been completed and are all up to date in SAM.gov, then a statement identifying that SAM is completed and up to date shall be made in this volume in lieu of including a copy of the Representations and certifications.

Volume II: Factor 1 - Technical Capability -Travel Support Services (PWS 2.1.1 through PWS 2.1.5 Tasks and subtasks) The offeror shall provide a clear and concise narrative demonstrating its understanding and technical capability to perform the specific requirements outlined in the Performance Work Statement (PWS) and the overall scope of work. The narrative shall describe the Offeror’s methodology and approach for executing the full range of Travel Support Services identified in the PWS Sections 2.1.1 through 2.1.5 tasks to include all subtasks.

Volume III: Factor 2 – Past Performance

1. The Offeror shall submit examples of recent and relevant past performance information. Each reference shall not exceed three (3) pages, excluding CPARs reports or past performance questionnaires. References may include contracts where the Offeror acted as the prime contractor. For subcontractors or joint venture partners that will perform a significant portion of the work under this requirement, references may also be submitted where the Offeror performed as the prime contractor on that effort. Because this is a small business/8(a) set aside the requirements of 13 C.F.R. §§ 125.2(g) and 125.8(e) apply.

2. To determine the recency, relevancy, and quality of the Offeror’s please see the definitions below:

a. Recency: To be considered recent, the effort must be ongoing or have been completed within the last three (3) years from the closing date/time of this solicitation.

b. Relevancy: To be considered relevant, the effort must demonstrate performance involving similar scope, and magnitude of effort as the tasks identified in PWS.

3. The Government’s relevancy analysis will focus on whether the Offeror has provided services comparable in scope, and magnitude of effort to those required under this solicitation.

a. Scope: Refers to the type of work performed in the Offeror’s past performance reference when compared to the type of work required in this solicitation. The type of work required is for DoD Travel Support Services using DTS and working with the JTR.

b. Magnitude of Effort: Refers to the size (e.g., currency/dollar amount) of an Offeror’s past performance reference. The Offeror’s past performance reference will be compared to the Government’s estimated amount to perform the work required in the PWS.

4. Subcontractor/Teaming Partner References. References from first-tier subcontractors or joint venture partners may be submitted only if: (1) The subcontractor or JV partner will perform a significant portion of the work under this requirement; and (2) The reference reflects work where that Offeror performed as the prime contractor. References from lower-tier subcontractors or from teaming partners performing minor or unrelated portions of work will not be considered.

5. Joint Ventures References. If offerors are proposing as an approved small business joint venture, Offerors shall clearly identify which JV member performed each reference contract and describe the scope and magnitude of each.

6. Offerors must send Past Performance Questionnaires (PPQ), (Attachment 4), to their References and instruct the References to complete the questionnaire. Offerors shall make their best effort to send out a sufficient number of past performance questionnaires to reasonably expect submission to the contracting officer of at least one questionnaire for each cited contract/work effort. The questionnaire recipient should e-mail completed questionnaires directly to Ms. ShaHannah Brown at ShaHannah.brown@dodea.edu and Ms Jerri Newton at Jerri.Newton@dodea.edu. Past Performance questionnaires must be submitted no later than the closing date/time of the solicitation. The e-mail subject line should reference the past performance questionnaire and the solicitation number LATE SUBMISSIONS WILL NOT BE ACCEPTED BY THE GOVERNMENT.

7. Offerors shall furnish the following information for each reference:

a. Contract Number

b. Contract Type (ex. FFP, IDIQ, Cost, etc.)

c. Contract Period of Performance

d. Total Contract Value

e. Customer/Agency Reference

f. Customer Address

g. Customer Point of Contact

h. Customer Email Address

i. Customer Contract Number

j. Brief Description of Effort and Services provided

k. Description of Past Performance Relevancy Factors. In this narrative, describe how past performance reference is relevant in scope and magnitude of effort based on the definitions provided under Factor 2: Past Performance.

The Government reserves the right to obtain information related to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARs) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

Volume 4: Factor 3 – Pricing Submission

(1) The offeror shall submit their pricing in an excel spreadsheet in accordance with the CLIN structure in Section B of this solicitation. The Offeror shall propose prices for the base year and four option years, which shall be evaluated for fairness and reasonableness in accordance with one of the techniques indicated in FAR 15.404-1(b). The Government reserves the right to determine offers with incomplete pricing to be ineligible for award.

(2) To account for the option period under FAR 52.217-8 (maximum six months) Option to Extend Services, if the Government decides to exercise the option under FAR 52.217-8 in an option period, the proposed price for the last year the performance was completed will be used.

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

(3) Period of Validity. The offeror shall include a statement agreeing to hold the prices in its offer firm for a period of 120 calendar days from the date specified for receipt of proposals, unless a longer time period is specified in an amendment to the solicitation.

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104