26RE001_Questions_Response_10.24.25.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- DoDEA Travel Support
- Solicitation number
- HE125426RE001RMT
- Issued by
-
Department of Defense Education Activity
About this file
This document is a Questions and Responses file for the DoDEA Travel Support solicitation (HE125426RE001RMT). The solicitation seeks a contractor to provide comprehensive travel support services for the Department of Defense Education Activity (DoDEA), including Renewal Agreement Travel (RAT), Educational Travel (EDT), Centrally Billed Account (CBA) Reconciliation, Permanent Change of Station (PCS) processing, and Defense Finance and Accounting Service (DFAS) support functions.
Key details include a proposal due date of October 29, 2025, with COMMITPOINT, Inc. as the incumbent contractor. The requirement involves 16 historical full-time equivalent (FTE) personnel, comprising one Program Manager and fifteen Travel Processors. The solicitation is an 8(a) contract, and notable responses to offeror questions indicate that new proposals are required, CMMC regulations do not apply, resumes and letters of commitment are not mandatory, and the government will evaluate past performance strictly according to solicitation guidelines, with no extensions granted for proposal submission despite potential government furloughs.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RM Travel Support PWS_Attach 1_10.15.25_rev10.24.25.docx | DOCX document | |
| RM Travel Support_Attach 2_52.212-1 addendum_10.16.25_rev10.24.25.docx | DOCX document | |
| RM Travel Support_Attach 3_52.212-2 Evaluations__10.16.25_rev10.24.25.docx | DOCX document | |
| 26RE001000_SOLAMD2_SF 30_10.24.25.pdf | ||
| 26RE001000_SOLAMD1_SF 30_10.24.25.pdf | ||
| RM Travel Support_Attach 2_52.212-1 addendum_10.16.25.docx | DOCX document | |
| RM Travel Support_Attach 3_52.212-2 Evaluations__10.16.25.docx | DOCX document | |
| RM Travel Support_Attach 4_Past PerformanceQuestionnaire_10.15.25.docx | DOCX document | |
| 26RE001_SOL_102025.pdf | ||
| RM Travel Support PWS_Attach 1_10.15.25.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question | |||||
| Number | Reference | Question | |||
| Category | Offeror's Question | Government's Response | |||
| 1 | Attachment Two, Section 2.3 | ||||
| (Volume III: Factor 2 – Past Performance; Past Performance Questionnaires (PPQs) | Contractual | Due to potential furloughs affecting client availability for resubmitting | |||
| Past Performance Questionnaires (PPQs) as required by the October 29, 2025, deadline, and considering that PPQs were previously submitted for the August 2025 release of Solicitation HE125426RE001, can offerors rely on those prior PPQ submissions for this current solicitation, or will the Government consider an alternative approach for evaluation? Specifically, if CPAR records are unavailable and clients are furloughed, will the Government accept other forms of past performance documentation (e.g., contract summaries, reference letters) or adjust the evaluation process to account for these circumstances? | This is a new solicitation that requires new proposals submissions. The Government will not rely on proposals sent in response to other solicitations. The Government will evaluate past performance information as detailed in this solicitation and does not intend on adjusting the evaluation process. | ||||
| 2 | PWS 3.7 | Technical | Can you please clarify whether the historical 16 FTE would | ||
| have included a Program Manager (1) and Travel Processors (15)? | Yes, the historical 16 FTE included a Program Manager (1) and Travel Processors (15). | ||||
| 3 | Attachment 2, 3 Volume II | Technical | Are resumes and/or letters of commitment | ||
| required for the Program Manager and/or Travel Processors? | No, resumes and/or letters of commitment are not required for the Program Manager and/or Travel Processors. | ||||
| 4 | Solicitation, Contract Clauses | Technical | Can you please confirm that the new | ||
| CMMC regulations are applicable to this contract? | The new CMMC requirements do not apply to this solicitation. | ||||
| 5 | Attachment 4 - Past | ||||
| Performance Questionnaire | Technical | Our Government POC’s are currently furloughed due to the Government shutdown. | |||
| How should we handle the required PPQs if our Government references are not available? | The Government will evaluate past performance information as detailed in this solicitation. | ||||
| 6 | RM+Travel+Support_ | ||||
| Attach+2 _52.212-1+addendum_10.16.25 | Technical | The RFP states, “References may include contracts where the | |||
| Offeror acted as the prime contractor.” Given this is an 8(a) contract and travel is typically a subset service, will the Government consider allowing prime offerors to submit relevant past performance where they are a subcontractor? | References must be submitted in accordance to Attach 2_52.212-1. The references will be evaulated in accordance to Attach 3_52.212-2. | ||||
| 7 | RM+Travel+Support_ | ||||
| Attach+2_52.212-1+addendum_10.16.25 | Technical | Given the fact that the RFP was released on 10/21 with a due date of 10/29, | |||
| will the Government consider extending the due date to provide offerors with adequate time to review answers to questions and incorporate them into our technical and price proposal? | No, the Government will not extend the due date. | ||||
| 8 | N/A | Contractual | Is this a new contract? If not, who is the incumbent? | DoDEA has a travel contract but not of this magnitude. The incumbent is COMMITPOINT, Inc. | |
| 9 | PWS Section 1.3 (Scope of Work) Pg. 2 | Technical | CBA is listed under 1.3 - Scope of Work but not under the Task Area. Can the government confirm whether CBA requirements are intended to be part of this effort? | Yes, CBA requirements are intended to be part of this effort. | |
| 10 | PWS Sections 2.1.1-2.1.3 (RAT, EDT, PCS Support) Pg. 3 - 7 | Technical | The PWS states processing time standards: |
RAT: "4-6 hours per transaction" EDT: "2-4 hours per transaction" PCS: "4-6 hours per transaction" Request for Clarification:
Can the government please clarify is the stated processing time represent:
(A) Total ELAPSED time from transaction initiation through final completion, including:Approval routing and review wait times Commercial Travel Office coordination/booking time Traveler document submission and response time
| DFAS payment processing time | Yes, the stated processing time represent: (A). | ||||
| 11 | PWS Sections 2.1.1-2.1.3 (RAT, EDT, PCS Support) Pg. 3 - 7 | Technical | What level of concurrent transaction processing is expected? For example, does a single processor typically handle 5, 10, or 15+ transactions simultaneously in various stages of completion? | A single processor typically handles 15+ transactions. | |
| 12 | Solicitation, Attachment 2, Section 3, pg.1 | Contractual | In the previous iteration of this effort, LOCs and Resumes were included and a part of the Technical Volume. Can the government kindly clarify if they are not required for this effort? | Please see response to Question #3. | |
| 13 | Solicitation, Attachment 2, Section 3, pg.2 | Contractual | Can the government clarify if the PPQs that were sent for the previous iteration of this effort will be accepted for this solicitation, or if new PPQs are required? | Please see response to Question #5. | |
| 14 | Solicitation, Attachment 2, Section 3, pg.3 | Contractual | Can the government clarify if CPARs can be used in place of Past Performance write ups for this effort? | Please see response to Question #5. | |
| 15 | Solicitation | Contractual | Is this solicitation the same as HE125425RE025, which was previously due on August 22, 2025? If so, could the please confirm the reason for reissuing the solicitation? | There were significant changes to the Performance Work |
Statement (PWS) and solicitation.
| 16 | RM Travel Support_Attach 4_Past PerformanceQuestionnaire_10.15.25 | Contractual | The Offeror’s reference or customer may be furloughed due to the government shutdown. Would DoDEA consider granting an extension for the PPQ submission deadline? | Please see response to Question #7. The Government will evaluate past performance information as detailed in this solicitation. | |
| 17 | RM Travel Support_Attach 4_Past PerformanceQuestionnaire_10.15.25 | Contractual | The Offeror’s reference or customer is currently furloughed due to the government shutdown and therefore unable to submit a Past Performance Questionnaire (PPQ) on the Offeror’s behalf. Would the Government be willing to accept any alternative documentation to demonstrate past performance (other than the CPARS)? | Please see reponse to Question #5. | |
| 19 | Solicitation | Contractual | Would the Government consider extending the proposal due date to allow | ||
| additional time for the return of Past Performance Questionnaires and technical responses? | Please see response to Question #7. | ||||
| 20 | RM Travel Support PWS_Attach 1_10.15.25 | ||||
| , Section 3.7 Contractor Personnel | Contractual | To ensure accurate and effective pricing, does the Government anticipate the | |||
| 16 personnel consisting of one (1) Program Manager and fifteen (15) Travel Processors? | Please see response to Question # 2. The 16 FTEs was provided as historical data. Offerors are expected to propose the most effective staffing approach and solution to meet the requirements of this solicitation. |
File details come from the government source that posted it. Updated .