RFX 3160006871- COMPACT EXCAVATOR.pdf

Table of Contents

Descriptions

1.0 Notice and Instructions

Page Number

2.0 Bid Submittal. I

2.1 Submittal Deadline.......... I

2.2 Response to RFX (Bid)

2.3 Electronic Bid Submittal I

2.4Electronic competitivesealed Bid submittalAssistance......... I

2.5 Sealed Paper Competitive Bid Submittal. 2

2.6 Sealed Paper Competitive Bid Submittal Instructions

3.0 Rtr'X Specifications......... z

3.1 Specifications 2

3.2 Required Literature

4.0 Protest Procedure 3

4.lProtest Information

5.0 General Instructions

5.1 Instructions for Bidders... 3

5.2 Office Closure.., 4

6.0 Award Instructions

6.1 Award Criteria... 4

6.2 Awarded Bidder Instructions

6.3 Agency Contract Term

6.4 Cancellation of Agency Contract.. 5

7.0 Submittal Instructions for a Sealed Paper Competitive Bid

8.0 competitive sealed Bid Electronic Submittal Instructions

Table of Contents

Descriotions paqe Number

10.0 Cooperatiye Purchase

11.0 Contract Terms and Conditions.........,..............................o....... ll

12.0 rnvoicing and Payment

13.0 Checklist Information....................o

Attachments:

Affachment A: RFX Response in MAGIC

Attachment B: MAGIC Supplier Self-service Guide

Attachment C: Specilications

Attachment D: EEV Certification and Agreement

Attachment E: Mississippi Department of Transportation Contract Terms and Conditions

NOTICE AND INSTRUCTIONS

RFXNo. 3160006871

1.0 GENERAL

The Mississippi Transportation Commission (MTC) intends to utilize the Sealed Bid process to award an a-g^ency contract fo.Ltqe_purc^hase of Co1np3g! lxcavator- Crawler Mounted, SPECIFICATION No.128-CT/CM-49HP-5T-2095/100 for ltrf Mississippi-pepartrygnt orriansloit;i"; @Ddii.-iil. contract period shall be commission Approval throueh Adril 3d.202i.

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2.0 BID SUBMITTAL

2,I SUBMITTAL DEADLINE

Sealed competitive bids will be received until Monday. September 30. 2024. at 10:30 AM CST at the William^J.

-'lBilly".tt4yc.ov Bujl{ing, (Departm^ent of Transportation Building), Procurement Division, 5th Floor, 401 N. West, Jackson, Missiisii:pi:39201or electronically into the 1TZACIC procurimert portul u, described herein and shortly thereafter publicly opened.

2.2 RESPONSE TO RFX (BrD)

When submitting the bid, the bidder must ensure all questions have been answered within the RFX and all proposed items in the RFX have a response.

2.3 ELECTRONIC BID SUBMITTAL

Sealed ComFetitive Bids may he suhmitted electronically through the State of Mississioni,s MAGIC system at the followinq websites:

https ://portal.magic.ms. gov or https ://www. ms. gov/df a/contract bid search/Contract.

Please use the websites above to search for RFX No. 3160006971

2,4 ELECTRONIC COMPETITIVE SEALED BID SUBMITTAL ASSISTANCE

You must have the Bid number listed in the advertisement. Please refer to Attachment A for instructions lor RFX responses il-I4{9t9. rf .you -ne9{ _rys!9tance,_please catt the MGir;ippi M;;s;.nt and \eporting System (MMR.S) help desk at 601-359-1343, select Option Z for MAGlftir";i6;aiity. pease allow a day or two for assistance with your issue.

Bidders must be registered in MAGIC when suhmitting an electronic bid nroposal.

If the bidder is not registered as a bidder for the State of Mississippi, please go to the following website:

!jlp;//**'dfa.qrs.g9r/ ers-venooiy and-ctict< on Mississiipi Suppliers (Vendors) on left side of the webpage. Arrow to bouom of pug" *a rA.ct Supplier Self Service and click the link "MAGIC Supplier Self-Service Reference Guide" (Atiachment B). T^his website has information to help you register as a vendor for the State of Mississippi. Should yo., n..d assistance, please contact the MMRS help desk at60l-359-1343.

2.5 SEALED PAPER COMPETITIVE BID SUBMITTAL

If the bidder cannot submit an electroniq.li$. qlgpgryl, 1se.gl.gd paper competitive bid will be received by the MTC at its offices in the William J. "Billi" McCoy Building', (bap;n;"t of ri*rportuti, nritaingj, Procurement Division, 5ft Floor, 401 N. West, Jackson, Mississipp i,3g20l until Monday, September 30, 2024. at 10:30 AM CST.

2.6 SEALED PAPER COMPETITIVE BID SUBMITTAL INSTRUCTIONS

Proposals must be made on forms furnished by the Mississippi Department of Transportation, or they will not be considered' Letters will NOT be considercd apartof your proposal and e4y alteration of the hid forms in any manner shall be considered non-conforming and bid shall be reiected.

If you are submitting an ALTERNATE BID, YOU MUST COPIES OF ORIG FORMS

AND S AS A SEPA TE BID.

Facsimile transmissions or email submissions will not be accented for Bid Submittals.

Conditional or qualified bids will not be considered.

3.0 RFX (BrD) SPECTF,TCATTONS

3.1 SPECIFICATIONS Compact Excavator- Crawler Mou,nted

SPECIFICATIONS - Compact Excavator- Crawler Mounted (ATTACHMENT C)

*ATTACHMENT C- SPECIFICATIONS MUST BE COMPLETED AND SUBMITTED WITH

BID.*

All items must be NEW and of CURRENT make and model. Any and all equipment for which bids are submitted must have been produced, or replaced earlier makes of the ru*. -bdil that is submitted, for a minimum of the last three (3) years.

The Mississippi Department of Transportation reseryes the right to request samples of equipment for inspection and evaluation at any time in the bid process up until the time of award.

The Mississippi Department of Transportation reserves the right to reject any bid that, in the opinion of the Mississippi Department of Transportation, does not meet the intent of the RiX p.oposal, or does not appear to have been manufactured with materials or labor workmanship to produce an acciptable standard of quality.

3.2 REOUIRED LITERATURE

** APPROPRIATE LITERATURE MIISLBE SUPPLIED WITH THE BID TO SUBSTANTIATE

THE COMPLIANCE WITH THE COMPELETED AND SUBMITTED SPECIFICATIONS.

(ATTACHMENT C) PROVIDED WITH THE ELECTRONIC OR PAPER RFX SUBMITTAL.

SPECIFICATIONS. BID MAY BE REJECTED.**

4.0 PROTEST PROCEDURE

4.I PROTESTINFORMATION

It is the intent of the Specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Notice and Instructions and proposal packet and to notifi MDOT Procurement Division if the Specifications or lnstructions are formulated in a manner which would unnecessarily restrict competition. Any protest or question concerning the specifications or bidding procedures must be received in writing by the Mississippi Department of Transportation Procurement Division by Mond4v, $eptemb,er

23. 2024; aa 10:00 AM CST. The Mississippi Department of Transportation Procurement Division may be reached at telephone number 601-359-7300, facsimile number 601-359-7302, or hvanbuskirk@mdot.ms. gov.

Protest of the award of this bid shall be done in accordance with Chapter VI of the Procurement Manual of the Office of Purchasing, Travel and Fleet Management of the Mississippi Department of Finance and Administration.

5.0 GENERAL INSTRUCTIONS

5.1 INSTRUCTIONS FOR BIDDERS

Detailed information may be obtained from the PROCUREMENT DIVISION by calling (601) 359-7300.

The MTC reserves the right to reject any or all bids and to accept all or only certain units of any bid. The MTC reserves the right to award one or more of the items in the various proposals to one or more companies.

It is understood that all proposals are submitted on the basis of complying with the provisions, terms and specifications set out herein, and in the proposal forms PROVIDED THAT YOU CAN DO SO I-INDER

THE VARIOUS GOVERNMENT RULINGS AND DIRECTIVES NOW IN EFFECT OR WHICH MAY

BE ISSUED DURING THE PERIOD OF CONTRACT. In the event you bid on furnishing any materials which are prohibited from being manufactured by a Government ruling or directive and are awarded such materials, you will not be required to make such shipment of said prohibited materials so long as Government directive is in effect. However, any change in specifications or provisions of the quotation should be discussed with MDOT promptly upon your being advised of the Government ruling or directive necessitating a change.

The MTC reserves the right to waive minor technicalities on bid proposals and specifications when it is in the best interest of the Mississippi Department of Transportation. The MTC reserves the right to waive minor technicalities when it is in the best interest of the State.

Unless otherwise specified, all formal bids shall be binding for a minimum of sixty (60) days after opening.

If a bid is withdraun after opening, bidder will be removed from the list of eligible'Uidders for u p.rioO of

(6) six months.

Failure to respond on three contract advertisements will result in removal from the prospective bidders list.

Bidder must be duly qualified to.do business and in good standing in the State of Mississippi and remain duly qualified and in.good standing throughout the tdrm of the co"ntract and for u. forrg-tfr'.i.ut.r as any obligations may remain outstandinglnder the contract.

To ..register or check y.our status with the State of Mississippi, visit https ://corp. sos.ms. gov/cory/portal/C/paee/lo gin/portal. aspx

5,2 OFFICE CLOSURE

If the location of the bid.opening to^the public is closed for any reason, including but not limited to: acts of God, strikes, lockouts,_riots, acts of war,_epidemics, governmental regulations sfiperimposed after the fact, fire, earthquak^e!,.floods, or other natulal disasters,-(Ihe-"Force Majeire Events'), wtrlctr closure prevents the o.pening of bids at the advertised date and timg, all bids receii,ed shall be p"Uticty op.nia ind read aloud on the next business day that the location shall be open to the public and at the pr6vi<iusty advertised time. The new date and time of the bid.opening, as-delgrniined in aciordance with thii purug*ph, shall not be advertised, and all bidders, upqn submission of a bjd prlposal, shall be deemed to havi t<nowteage of and shall have agree{ J9 the provlsions gf $.. paragryph. eidi shati be received by the agency until thJnew date and time of the pia. opgn$g as set forth h6rein. T!e- qgelcy shall not be held ?esponliUtJfoi ttre ieciipt 9f *y !ia9 {o1 yhi.l, tlq delivery was attemptgd qn{. fail-ed due to closure as a resllt of a Force Majeuie Event. Each bidder shall be.required to ensure the delivery and receipt of its bid by the agency prior t"o the new date and time of the bid opening.

6.0 AWARD INSTRUCTIONS

6.1 AWARD CRITERIA

Award will be made based on the lowest bid submitted meeting the Mississippi Department of Transportation specifications and bid requirements.

6,2 AWARDED BIDDER INSTRUCTIONS

If award is made by the MTC, a contract will be forwarded to the successful bidder. Purchase Orders will be issued on as needed basis by MDOT. A Purchase Order will only be issued by MDOT when there is an executed contract between the agency and bidder. Any action by a bidder prior to the receipt of a Purchase Order will be at the bidder's "OWN RISK" and the Mississippi Department of Transportation will not be held liable for such action.

6.3 AGENCY CONTRACT TERM

The contract shall begin on Commission Approval through April 30, 2025.If an agency contract is awarded and executed in connection with thiS proposal, the MTC reserves the right to e-xtend the agency contract for this propos.al for r1p to six (6) months at one time, upon written acceptince of both partiesl fnL total amount of extensions will be nine (9), The contract shall not exceed sixty (60) months. The contract extension shall begin on the original termination date or the extension termination dati:.

6.4 CANCELLATION OF AGENCY CONTRACT

Any contract or item award may be canceled with or without cause by the MTC upon 30 days written notice of intent to cancel. Cause for the MTC to cancel may include, but is not limitej to: cost exceeding curent market prices for comparable purchases; request for increase in prices during the period of the contract; or, failure to perform to contract conditions. The bidder will bi required 6 honor all purchase orders prepared and dated prior to the date of expiration or cancellation if received by the bidder within a period of 30 days following the date of expiration or cancellation. Cancellation by the MTC does not relieve the bidder of any liability arising out of a default or nonperformance. If a contract is canceled by the MTC due to the request for increase in prices or failure to perform, bidder may be removed from the bidders list for a period of twelve (12) months. Protests of said removal from the bidders list shall be in accordance with Chapter VI of the Procurement Manual of the Office of Purchasing and Travel of the Mississippi Department of Finance and Administration.

7.0 SUBMITTAL INSTRUCTIONS FOR A SEALED PAPER COMPETITIVE BID

The hidder has chosen not to submit the Se4led Comnetitive Bid electronicall, i,rtn th" MAGIC System.

Bids must be submitted in sealed envelope(s).

** RTX IDENTIFICATIAN INFORMATION ON THE ATITSIDE OF THE ENWLOPE

MUST BE AS SHOII'N BELOItr.*"

STREET DELIVERY:

RFX NO. 3160006871

PROCUREMENT DTVTSTON (STH FLOOR)

WILLIAM J. "BILLY" MCCOY BUILDING

MS DEPT. OF TRANSPORTATION

401 NORTH WEST STREET

JACKSON MS 39201

1. VWe certify that we have read and understand the "NOTICE AND INSTRUCTIONS" which is a part of this bid.

COMPANY: NAME:

(Print or type)

ADDRESS SIGNATURE:

TITLE

PHONE: DATE:

FAX

EMAIL

Sign your bid and return it, as shown above.

The "NOTICE AND INSTRUCTIONS, are a part of your bid, sign and return with your bid.

BRAD WHITE

EXECUTIVE DIRECTOR

MISSISSIPPI DEPARTMENT OF TRANSPORTATION

8.0 COMPETITIVE SEALED BID ELECTRONIC SUBMITTAL INSTRUCTIONS

The instructio4s in Section 8.0 are for the electronic $ubmittal of the bids by the bidder in the M^GIC Systep.

Please refer to sections 2.3 snd 2.4 QII pase 1 of the bid packet for further information on the electronic submittal of the bid in the MAGIC System.

Theisapartofyourbid,andbysubmittingane1ectronicbid,thebidder acknandundersiandsthel?NoTICEANDINsTRUCTIONs''whichis a part of this bid.

BRAD WHITE

EXECUTIVEDIRECTOR

MISSISSIPPI DEPARTMENT OF TRANSPORTATION

9.0 PROPOSAL

F'OR COMPACT EXCAVATOR- CRAWLER MOUNTED

RFX NO.3160006871

Mississippi Transportation Commission Mississippi Department of Transportation Building Jackson, MS. 39201

Pursuant to your advertisement to be received until Mondav. Sentemher 30^ 2024. at 10:30 AM CST

VWe -siding at do submit our bid furnishing the following in accordance with the "standard Specifications for Road and Bridge Construction" adopted 2017, and any amendmentmade thereto where applicable, your Specifications and the "NOTICE AND INSTRUCTIONS". This proposal is made without collusion on the part ofany person, firm or corporation.

Our prices quoted in S.IGIJM..QNE for furnishing COMPACT EXCAVATOR- CRAWLER MOUNTED delivered statewide F.O.B. Mississippi Departrnent of Transportation.

NOTE: IF NO BIDS RECETVED CAN MEET THE DELIVERY REQUIREMENT, AWARD MAY BE

MADE TO THE LOWEST BIDDER MEETING SPECIFICATION. THE COMMISSION RESERVES

THE RIGHT TO CANCEL AND/OR READVERTISE THIS PROCUREMENT.

All items must be NEW and of CURRENT make and model. Any and all equipment for which bids are submitted must have been produced, or replaced earlier makes of the same model that is submitted, for a minimum of the last three (3) years.

The Mississippi Department of Transportation reserves the right to request samples of equipment for inspection and evaluation at any time in the bid process up until the time of award.

The Mississippi Department of Transportation reserves the right to reject any bid that, in the opinion of the Mississippi Department of Transportation, does not meet the intent of the RFX proposal, or does not appear to have been manufactured with materials or labor workmanship to produce an acceptable standard of quality.

AGENCY CONTRACT TO PURCHASE: COMPACT EXCAVATOR. CRAWLER MOUNTED FOR

PERIOD OF COMMISSION APPROVAL THROUGH APRIL 30.2025.

TERM: THE TERM OF THIS CONTRACT SHALL BE FOR A PERIOD OF SIX (6) MONTHS,

COMMISSION APPROVAL, THROUGH APRIL 30,2025. NO BID BOND WrLL BE REQUIRED FOR

THIS AGENCY CONTRACT. THE BID PRICE SUBMITTED CANNOT CHANGE THROUGH THE

LENGTH OF THE CONTRACT (SrX MONTH PERTOD). EACH EXTENSTON WrLL BE SIX MONTHS

EACH EXTENSION MUST HAVE MUTAL AGREEMENT BETWEEN THE VENDOR AND MDOT.

VOLUME: THE TOTAL QUANTITY OF UNITS TO BE PURCHASED BY MDOT IS NOT KNOWN. THE

MINIMUM PURCHASE SHALL BE FOUR (4) UNITS AND THE MAXIMUM PURCHASE SHALL

BE TWENTY-F'IVE (25) UNITS.

$ /EA. DELTVERY: DAYS ARO

MAKE: MODEL:

COMPANY: NAME

(Print or type)

ADDRESS: SIGNATURE:

TITLE:

PHONE: DATE:

FAX:

EMAIL:

1O.O COOPERATIVE PURCHASE

TO: COMPACT EXCAYATOR- CRAWLER MOUNTED

FROM: Procurement Division

DATE: September 2024

We agree to extend the prices quoted for the Mississippi Department of Transportation Procurement Division in RFX No.3160006871 for the period of Commission Approval throueh April30.2025, to the governmental entities indicated below.

Please indicate by checking the appropriate blank for the following:

Governing Authorities _

Other State Agencies

COMPANY: NAME:

(Print or type)

ADDRESS: SIGNATURE:

TITLE

PHONE: DATE:

FAX:

EMAIL:

1 1.0 MISSISSIPPI TRANSPORTATION COMMISION

CONTRACT TERMS AND CONDITIONS

VWe certify that we have read and understand the "MISSISSIPPI

TRANSPORTATION COMMMISION CONTRACT TERMS AND CONDITIONS''

(ATTACHMENT E) and if awarded the proposed bid the (TERMS and CONDITIONS" wiII be followed accordingly. I/we understand that the "NOTICE AND INSTRUCTIONS" and any attachments, as well as my/our responses to this solicitation will be fully incorporated by reference in the "TERMS and CONDITIIONS" of any contract that may be executed as a result of this solicitation.

ATTACHMENT E does not need to be completed. The bidder shall acknowledge by initialing the blank in the paragraph above that the terms and conditions have read and understood. A contract will be sent to the bidder after the contract is awarded.

Please complete the following:

COMPANY NAME:

(Print or type)

ADDRESS: SIGNATURE:

TITLE:

PHONE: DATE:

FAX:

EMAIL

12.0 INVOICING AI\iD PAYMENT

Please complete the section below.

This section pertains to invoicing and payment. The bidder's name and address below is what will appear on the invoice submitted by the bidder to MDOT for the purchase of Compact Excavator- Crawler Mounted if a contract is awarded to the bidder.

BIDDER

NAME:

ADDRESS:

L2

13.0 CHECKLIST INFORMATION

ALL ITEMS MARKED (X) MUST BE SUBMITTED WITH THE BID

Failure to submit all items that are checked (X) below may cause your bid to be considered irregular and be reiected:

(X) 'NOTICE AND INSTRUCTIONS" - signed and enclosed (Section 7.0, Sealed Bid Submiual)

(X) Correct RFX number is used in address - (final portion of Section 7.0)

(X) "PROPOSAL" - completed and enclosed (Section 9.0)

(X) Cooperative Purchase (if applicable)- (Section 10.0)

(X) Acknowledgement of MTC "CONTRACT TERMS AND CONDITIONS" - (Section 1L0)

(X) Invoicing and Payment- (Section 12.0)

(X) "SPECIFICATIONS" - completed and submitted (Attachment C)

(X) Detailed literature to prove compliance with "SPECIFICATIONS"

(X) "EEV CERTIFICATION AND AGREEMENT" - Employment Eligibility Verification, signed and enclosed (Attachment D)