RFR LOT 1508 Advertising Services Cost Table.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- RFR LOT Number 1508 - Advertising Services
- Solicitation number
- BD-15-1062-LOT-00001-00000003432
- Issued by
- Suffolk County, Massachusetts
About this file
This document is a Cost Table for a Request for Responses (RFR) issued by the Massachusetts State Lottery Commission (MSLC) for Advertising Services. The RFR seeks proposals from qualified bidders to provide a range of advertising services designed to increase game sales and maximize net profit returned to the Commonwealth. The Cost Table includes requirements for an Agency Retainer Fee, Billable Services, Subcontracted Services, Commission Rates, and Materials and Incidentals. Bidders must submit the completed Cost Table in a separate sealed envelope, along with their full response, by the due date. The contract term is for 3 years with two 1-year option periods.
The Cost Table requires bidders to propose percentage-based Agency Retainer Fees and hourly rates for various services, as well as percentage mark-ups for subcontracted services and media placement commissions. Bidders must also list any materials or incidentals for which they plan to charge the MSLC. The successful bidder's Cost Table will be incorporated into the final contract. The MSLC may negotiate changes to the contract elements, including pricing, which result in lower costs or better value.
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Text version
Signature Page
| Massachusetts State Lottery Commission |
| Advertising Services |
COMMBUYS Bid Number: BD- 15-1062-LOT-00001-00000003432 MSLC Document Number: RFR LOT #1508
| Attachment C - Cost Table |
| Bidder Name: |
Address:
Contact Name:
| Telephone #: |
| Fax #: |
E-Mail Address:
I am authorized, by the above listed Bidder, to quote the costs provided in this Cost Table in response to the MSLC RFR 1508- Advertising Services
Name (Print):
Signature:
| Title: |
| Date: |
| Please note: The individual listed above must be the same as identified on the Contractor Authorized Signature Verification Form in Attachment H. |
| In addition to the required submissions in COMMBUYS the Bidder must also submit the Quote/Response (1) original, thirteen (13) paper copies, and one (1) removable media (DVD, Universal Serial Bus [USB], Flash Drive) excluding the Cost Table (Attachment C). A disk of the Bidder’s Quote/Response and attachments must be delivered in the same sealed package no later than the date and time shown on the Procurement Calendar in the RFR. The Cost Table - (Attachment C) must be submitted separately in a separate sealed envelope clearly marked BID: Advertising Services COMMBUYS Bid Number: BD- 15-1062-LOT-00001-00000003432 |
MSLC Document Number: RFR LOT #1508 Cost Table – Attachment C with a separate removable media format included. Failure to adhere to these requirements may result in the disqualification of the bid. Quote(s)/Response(s) and attachments received after this deadline will not be evaluated. A facsimile Quote(s)/Response(s) will not qualify as a “submission” for deadline purposes in advance of or in lieu of a hard copy submission. The MSLC requires mail or personal delivery, hard copies, sealed responses, no faxed or electronic responses.
| Quote(s)/Response(s) and attachments must be delivered to: Jacqueline S. Kassis Massachusetts State Lottery Commission 60 Columbian St Braintree, MA 02184 |
| Cost Table Preparation |
| The Bidders Quote/Response must include a fully completed Cost Table (Attachment C) showing the applicable rates and charges for all services/products which will be made a part of the Vendors Contract. Include explanatory materials necessary for a full understanding of the data contained in the Cost Table. |
| The Bidder must use the Cost Table provided in Attachment C and should make no changes, additions or deletions. |
| Costs which are not specifically identified in the Bidder's quote/response, and accepted by the MSLC as part of a Contract, will not be compensated under any Contract awarded pursuant to this RFR. Neither the MSLC nor the Commonwealth will be responsible for any costs or expenses incurred by Bidders responding to this RFR. |
| The Cost Table of the Successful Bidder will be made an integral part of the Vendor’s Contract with the Commonwealth, and the Vendor will be held to these terms during the life of the contract and any subsequent extensions. |
| The Cost Table (Attachment C) must be completed comprehensively. When applicable, insert the expression N/C (No Charge) in the appropriate price column. If there is nothing inserted in a price column, the PMT will assume N/C (No Charge). All other terms used must be defined by the Bidder. |
| All responses will be posted to COMMBUYS the Commonwealth Procurement Access and Solicitation Site www.commbuys.com |
| The PMT may select the response(s) which demonstrates the best value overall, including proposed alternatives, which will achieve the procurement goals of the department. The PMT and a selected Bidder, or a Bidder, may negotiate a change in any element of contract performance or cost identified in the original RFR or the selected Bidder’s or Bidder’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Bidder’s original response. |
| Bidders should be advised that only written responses from the MSLC will be binding on the MSLC, the PMT encourages the Bidder to submit written inquiries (by the required due date) in cases where a clear and binding response may be required. |
| Please note: Responses and documentation must be in English and all cost proposals or figures in U.S. currency and it is the Vendor’s responsibility to inform the PMT or Contract Manager of any changes in their Vendor Contact Information by resubmitting this form with any changes during the RFR process or during the contract term, if awarded a contract. |
Cost Table
| RFR 1508 Mass State Lottery Commission Advertising Services Cost Table - Attachment C |
| Firm Name : |
| 1. Agency Retainer Fee: % of Annual Spending | Year 1 % | Year 2 % | Year 3 % | Option Year 1 % | Option Year 2 % |
| Agency Retainer Fee: |
| √ Check off services covered within the Agency's Retainer Fee for each year. If not included in the Agency Retainer Fee, please fill in N/A: | Year 1 √ or N/A | Year 2 √ or N/A | Year 3 √ or N/A | Option Year 1 √ or N/A | Option Year 2 √ or N/A |
| a. Strategic/Account Planning | |||||
| b. Direct Marketing | |||||
| c. Digital Marketing/Social Media | |||||
| d. Analytics | |||||
| e. Creative | |||||
| f. Graphic Design | |||||
| g. Media Planning and Buying | |||||
| h. Web Development/On-line | |||||
| i. Market Research | |||||
| j. Product Research | |||||
| List any other services covered within the Agency Retainer Fee: |
| 2. Billable Services: If not included in the Agency Retainer Fee, for each of the following services, indicate the amount proposed to be charged per hour to the Lottery. | Year 1 Rate | Year 2 Rate | Year 3 Rate | Option Year 1 Rate | Option Year 2 Rate |
| a. Strategic/Account Planning | |||||
| b. Direct Marketing | |||||
| c. Digital Marketing/Social Media | |||||
| d. Analytics | |||||
| e. Creative | |||||
| f. Graphic Design | |||||
| g. Media Planning and Buying | |||||
| h. Web Development/On-line | |||||
| i. Market Research | |||||
| j. Product Research | |||||
| k. Other (Explain) |
3. Subcontracted Services: Indicate your Agency’s proposed percentage mark-up for subcontracted services. Year 1 % Year 2 % Year 3 % Option Year 1 % Option Year 2 %
4. Commission Rates: If not included in the Agency Retainer Fee, indicate your proposed commission rate for media placement. If the rate varies by media type, indicate the proposed commission rate for each media type. Year 1 % Year 2 % Year 3 % Option Year 1 % Option Year 2 %
5. Materials and Incidentals: If not included in the Agency Retainer Fee, list all materials and incidentals for which the Agency charges. For each item (travel, USB storage devices, printed presentations, phone/data plan expenses, etc), indicate the amount proposed to be charged to the Lottery. Year 1 Rate Year 2 Rate Year 3 Rate Option Year 1 Rate Option Year 2 Rate
RFR 1508 MSLC Advertising Services
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