Instructions Advertising Services RFR LOT 1508.docx
DOCX document 16 KB Posted
- Attached to
- RFR LOT Number 1508 - Advertising Services
- Solicitation number
- BD-15-1062-LOT-00001-00000003432
- Issued by
- Suffolk County, Massachusetts
About this file
This document is the Instructions for Advertising Services Request for Response (RFR) LOT 1508 issued by the Massachusetts State Lottery Commission (MSLC). The RFR seeks proposals from qualified bidders to provide a range of advertising services designed to increase game sales and maximize net profit returned to the Commonwealth of Massachusetts. Bidders must use the provided Response Template, which includes required elements such as a transmittal letter, confirmation of key requirements, mandatory requirements, highly desirable and desirable criteria, and a separate sealed cost response. The MSLC reserves the right to request additional information, conduct oral presentations, reject any or all responses, amend or cancel the RFR, and not reimburse bidders for any costs associated with the preparation of responses.
The cost response must be submitted in a separate sealed envelope labeled "Cost Table - Attachment C Advertising Services." Failure to meet this requirement may result in disqualification. The MSLC will not return responses and their contents, which will become the sole property of the Commonwealth upon receipt. Late or non-responsive proposals may be disqualified at the MSLC's discretion.
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Text version
Attachment P – Response Template for MSLC Advertising Services RFR 1508 Bidders are required to use the Response Template (see Attachment P). The Response Template and the subject forms can also be found on COMMBUYS with this RFR. All mandatory attachments should be signed by an individual with the authority to bind the Firm, and the “originals” should have an original signature in blue ink and the signatory must be listed on the Contractor Authorized Signatory Listing provided in the RFR Response Template.
The Response Template contains required elements of a valid proposal quote/response as indicated below:
(a) Transmittal/Cover Letter
(b) Confirmation of Key Requirements
(c) Mandatory Requirements
(d) Highly Desirable and Desirable
(e) Cost Response (Separate envelope)
(f) Mandatory Attachments
PLEASE NOTE: NO COST INFORMATION SHALL BE INCLUDED ANYWHERE IN THE RESPONSE EXCEPT IN A SEPARATE SEALED ENVELOPE.
Cost Table: THE COST TABLE MAY BE SUBMITTED IN THE SAME PACKAGE AS THE REST OF THE RESPONSE, BUT MUST BE SUBMITTED UNDER SEPARATE COVER IN A SEPARATE SEALED ENVELOPE LABELED “NAME IT “COST TABLE – ATTACHMENT C ADVERTISING SERVICES - COMMBUYS BID NUMBER: BD- 15-1062-LOT-00001-00000003432, MSLC DOCUMENT NUMBER: RFR LOT #1508”.COST PROPOSAL”. FAILURE TO MEET THIS REQUIREMENT MAY RESULT IN DISQUALIFICATION OF THE QOUOTE/RESPONSE.
Response Provisions: When responding to this RFR, firms should take note of the following provisions:
The MSLC reserves the right to request additional information from Bidders responding to this request. Additionally, upon reviewing the responses the SST/PMT may decide to have certain firms make oral presentations.
The MSLC reserves the right to reject any and all responses to this request, to waive any minor informality in a response, and to request clarification of information from any Bidder responding.
The MSLC reserves the right to amend or cancel this RFR at any time. All responses and their contents will become the sole property of the Commonwealth/MSLC upon receipt by it.
All responses and their contents will become the sole property of the Commonwealth/MSLC upon receipt by it and will not be returned to the Bidder.
The MSLC will not reimburse any Bidder for any costs associated with the preparation or submittal of any response to this request or for any travel and/or per diem incurred in any presentation of such responses.
The narrative response should address all items included in each section of the Technical and Business Specifications/Performance Specifications and Requirements.
Disqualification of Responses:
a. Late Quote/Response: Quote/Responses that are received after the deadline date and time shall be automatically disqualified.
b. Non-responsive Quote/Response: A quote/response that fails to meet any material term, condition, requirement or procedure of this RFR may be deemed unresponsive and disqualified. The MSLC reserves the right to waive or permit cure of non-material errors or omissions. Non-responsive proposals shall include, but not be limited to those, which fail to address or meet any mandatory item, and those submitted in insufficient number, or in incorrect format.
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