RFQ27007024 Project Manual.pdf

PROJECT MANUAL

August 2026

RIPTA Bus Shelter Pad &

Site Improvements

NEWPORT CAMPUS

1 JOHN H. CHAFEE BOULEVARD

NEWPORT, RHODE ISLAND 02840

AHARONIAN & ASSOCIATES INC. - ARCHITECTS

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

New Bus Shelter & Site Improvements

CCRI Newport Campus

Newport, Rhode Island - 02840 AA# 26031

TABLE OF CONTENTS TC-1

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

DOCUMENT TITLE # of PAGES

00 01 15 LIST OF DRAWING SHEETS 1

00 43 13 BID SECURITY FORM (AIA A310 BID BOND) 1

00 61 13 PERFORMANCE BOND AND PAYMENT BOND FORM (AIA A312) 1

00 62 16 ACORD CERTIFICATE OF INSURANCE FORM (AIA G715) 1

00 65 20 RELEASE OF LIENS (AIA G706A) 1

00 72 00 GENERAL CONDITIONS (AIA A201) 1

00 73 46 WAGE DETERMINATION SCHEDULE 1

00 91 13 ADDENDA 1

SPECIFICATIONS GROUP

DIVISION 01 GENERAL REQUIREMENTS

SECTION TITLE # of PAGES

01 10 00 SUMMARY OF WORK 4

01 21 00 ALLOWANCES 3

01 23 00 ALTERNATES 1

01 29 00 PAYMENT PROCEDURES 4

01 30 00 ADMINISTRATIVE PROCEDURES 3

01 31 13 PROJECT COORDINATION 3

01 31 19 PROJECT MEETINGS 3

01 33 00 SUBMITTAL PROCEDURES 6

01 45 00 QUALITY CONTROL 2

01 50 00 TEMPORARY FACILITIES & CONTROLS 9

01 60 00 PRODUCT REQUIREMENTS 4

01 71 13 MOBILIZATION & DEMOBILIZATION 2

01 73 29 CUTTING & PATCHING 3

01 74 00 CLEANING & WASTE MANAGEMENT 3

01 78 00 CLOSEOUT PROCEDURES AND SUBMITTALS 4

01 78 39 PROJECT RECORD DOCUMENTS 3

Aharonian & Associates Inc – Architects

CCRI Newport - New Bus Shelter & Site Improvements Newport, Rhode Island

TABLE OF CONTENTS TC-2

DIVISION 2 EXISTING CONDITIONS

SECTION TITLE # of PAGES

02 41 13 SELECTIVE DEMOLITION - SEE CIVIL SPECS ON DRAWINGS 6/9 TO 9/9

DIVISION 3 CONCRETE

SECTION TITLE # of PAGES

03 30 00 CAST-IN-PLACE CONCRETE 9

DIVISION 6 WOOD, PLASTICS AND COMPOSITES

SECTION TITLE # of PAGES

06 10 00 ROUGH CARPENTRY 2

06 20 00 FINISH CARPENTRY 3

DIVISION 7 THERMAL AND MOISTURE PROTECTION

SECTION TITLE # of PAGES

07 21 16 BLANKET INSULATION 2

07 25 00 WEATHER BARRIERS 5

07 92 00 JOINT SEALANTS 4

DIVISION 9 FINISHES

SECTION TITLE # of PAGES

09 21 16 GYPSUM BOARD ASSEMBLIES 5

09 91 00 PAINTING 5

SITE AND INFRASTRUCTURE SUBGROUP

DIVISIONS 31 TO 33

SEE CIVIL DRAWINGS FOR ALL APPLICABLE SECTIONS

END OF TABLE OF CONTENTS

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

LIST OF DRAWING SHEETS 00 01 15 - 1

DOCUMENT 00 01 15

LIST OF DRAWING SHEETS

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and

Division 1 Specification sections, apply to work specified in this Document.

1.02 REFERENCE

A. The Drawings hereinafter listed represents an integral part of the Contract Documents. They should not be considered as a separate entity, as along with the technical specifications, form a process of disseminating information required to perform the Work of this Project.

B. The Drawings may be issued in multiple packages or phases. The Schedule below will be modified as these packages are issued.

1.03 SCHEDULE

A. The following schedule indicates the Drawings of this Contract. The manner of listing and respective order is for convenience only and does not obligate the Contractor to perform the Work in any specific sequence.

The work indicated on each drawing should not be construed as specific work for a specific trade, subcontractor, or supplier.

B. SCHEDULE OF DRAWINGS:

Number Title

1/9 NOT USED

2/9 NOT USED

3/9 DRAINAGE MODIFICATION PLAN - STAFF PARKING LOT PLAN

4/9 DRAINAGE MODIFICATION PLAN - PUBLIC PARKING LOT PLAN

5/9 DRAINAGE MODIFICATION PLAN - DETAILS

6/9 SPECIFICATIONS

7/9 SPECIFICATIONS

8/9 SPECIFICATIONS

9/9 SPECIFICATIONS

A1.0 SITE & 1ST FLOOR PLANS AND NOTES

A1.1 1ST FLOOR SOUTH EXTERIOR WALL PLANS & ELEVATIONS

A2.1 EXTERIOR WALL REPAIRS DEMO & CONSTRUCTION DETAILS

A3.1 BUS STOP PLAN, SECTIONS AND DETAILS

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTIONS (Not Applicable)

END OF DOCUMENT 00 01 15

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

BID SECURITY FORM 00 43 13-1

DOCUMENT 00 43 13

BID SECURITY FORM

AIA DOCUMENT A310 – Latest Edition

BID BOND

Document bound herewith. Failure to review this document will not relieve the parties of the contractual requirements contained herein.

END OF DOCUMENT 00 43 13

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

AGREEMENT FORM 00 52 00-1

DOCUMENT 00 52 00

AGREEMENT FORM

STATE OF RHODE ISLAND VERSION OF AIA DOCUMENT A101 - 2017 Edition

ABBREVIATED STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR

CONSTRUCTION PROJECTS OF LIMITED SCOPE WHERE THE BASIS OF PAYMENT IS A

STIPULATED SUM AS MODIFIED BY STATE PURCHASING

Document bound herewith. Failure to review this document will not relieve the parties of the contractual

END OF DOCUMENT 00 52 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

ACORD CERTIFICATE OF INSURANCE FORM 00 62 16-1

SECTION 00 62 16

ACORD CERTIFICATE OF INSURANCE FORM

AIA DOCUMENT G715 Latest Edition

ACORD CERTIFICATE OF INSURANCE FORM

Document is bound herewith. Failure to review this document will not relieve the parties of the contractual

END OF DOCUMENT 00 62 16

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

RELEASE OF LIENS 00 65 20-1

DOCUMENT 00 65 20

RELEASE OF LIENS

AIA DOCUMENT G706A – Latest Edition

Release of Liens

Document bound herewith. Failure to review this document will not relieve the parties of the contractual

END OF DOCUMENT 00 65 20

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

GENERAL CONDITIONS 00 72 00-1

SECTION 00 72 00

GENERAL CONDITIONS

STATE OF RHODE ISLAND VERSION OF AIA DOCUMENT A201 - 2017 Edition

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION AS MODIFIED BY STATE

PURCHASING

Document is bound herewith. Failure to review this document will not relieve the parties of the contractual

END OF DOCUMENT 00 72 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

WAGE DETERMINATION SCHEDULE 00 73 46-1

DOCUMENT 00 73 46

WAGE DETERMINATION SCHEDULE

The State of Rhode Island Department of Labor, Division of Professional Regulation General Decision Modification document, in effect at the time of the Bid issuance for this Project, is an integral part of the Bid Documents for use in fulfilling prevailing wage rate requirements. A copy is available on the web site of the State of Rhode Island

Department of Administration, Division of Professional Regulations Web Site.

Department of Labor and Training, Division of Professional Regulations Web Site Address:

www.dlt.ri.gov/pw

Click on “Wage Rate Schedule for Construction”.

Documents are not contained within this Project Manual, may be obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulations, 1511 Pontiac Avenue, Cranston, RI 02920-4407, Tel.

No. 401-462-8580.

END OF DOCUMENT 00 73 46

http://www.dlt.ri.gov/pw

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

ADDENDA 00 91 13-1

DOCUMENT 00 91 13

ADDENDA

PART 1 GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. As of the time of publication of this project manual no addenda had been issued.

B. Should Addenda be issued during the Bid Period, they will augment this Document and become a part of the Project Manual.

C. Such Addenda and Modifications when issued, with reference to the Project Manual, the General

Conditions, Supplemental General Conditions, Drawings or Specifications, shall be inserted following this page and become integral parts of the Contract Documents.

PART 3 EXECUTION (Not Applicable)

END OF DOCUMENT 00 91 13

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

New Bus Shelter & ADA Accessibility Improvements

CCRI Liston Campus

Providence, Rhode Island - 02905 AA# 25176

SUMMARY OF WORK 01 10 00 - 1

SECTION 01 10 00

SUMMARY OF WORK

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. The Project consists of the installation of an ADA RIPTA bus shelter at the front entrance of CCRI

Newport Campus, including but not limited to providing accessible ADA routes to and from this shelter, added sidewalks, sitework, safety devices such as bollards, landscaping around pad, site signage, etc.

The scope of work also includes improvements to the campus parking lot, including the installation of an underground drainage system, the filling of cracks in the asphalt, the restriping of the entire parking lot and building repairs to address water infiltration.

B. Coordination with CCRI’s separate concurrent contracts, if any.

C. General Requirements:

1. Contractor shall perform the Work of the Contract under a stipulated sum Contract with the Owner in accordance with the Conditions of Contract.

2. GC is required to use the cloud-based construction management software PROCORE. That platform shall centralize data and document management. All Submittals and Request for

Information shall be submitted and tracked through PROCORE. GC is also required to provide daily project updates.

3. The vendor is responsible for obtaining and paying for any required Local and State licenses, Permits and Inspections including Fire Marshall review fees.

4. Contractor to include all Bond costs in their Bid.

5. Before starting work, all Contractor workers and Subs are required to obtain and submit a current

BCI (within six months of starting on site) and State-approved picture ID. CCRI reserves the right to deny Campus access to any worker based on information provided on the submitted BCI. All

BCI's to be from Rhode Island and the Workers State of Residence and be current within six (6) calendar months of start of onsite work.

6. All onsite workers are to be OSHA 10 certified. Copies of certifications along with driver’s licenses are required on the first day of work.

7. The Contractor is responsible for all repairs to existing adjacent finishes damages relating from this project. GC is strongly encouraged to photograph and document any damage found prior to on-site activities.

SUMMARY OF WORK 01 10 00 - 2

8. The Contractor is responsible for providing their workers with all personal protection equipment.

At a minimum, this includes hard hats, reflective vests, eye protection, harnesses, and ear protection.

9. All completed work must be inspected and approved by CCRI and Architect.

10. Vendor and/or its subcontractors are to be licensed as required by RI Department of Labor.

11. All contractors and subcontractors shall sign in for each employee at the CCRI Security Office located on the lower level at the start of each shift.

12. A full-time superintendent is required for the extent of construction. Selected vendor to submit resume of proposed Super and/or on-site personnel for CCRI to review and approve.

CCRI reserves the right to reject the proposed superintendent. Once the work starts on site it is to be a continuous operation. There can be no in activities on site.

13. A full list of subcontractors to be provided as part of the submittal package at the time of the tentative award.

14. No substitution will be considered prior to receipt of bid unless a written request for approval has been received by the Division of Purchases during the questioning phase. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data and other information necessary for any evaluation. A statement setting forth changes in other materials, equipment, or other portions of the work, including changes in work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The State of Rhode Island's decision of approval or disapproval of the proposed substitution shall be final. If the State approves a proposed substitution prior to receipt of bids, such approval will be set forth in an Addendum.

Bidders shall not rely upon approvals made in any other manner. No substitutions will be considered after the Contract Award except as provided for in the contract documents.

15. Contractors are not permitted to display a project sign anywhere on the campus grounds.

16. Contractor to provide all Conex boxes for storing their equipment and tools. The College is not responsible for lost or stolen tools/equipment or materials. Location shall be coordinated with

CCRI.

17. The contractor is responsible for welding safety procedures. Personal protective equipment according to OSHA latest recommendations.

18. For welding tasks awarded contractor shall coordinate prior to start of work with CCRI all related conditions, including and not limited to area ventilation, exhausting, electrical power sources and storage and handling of compressed gas cylinders.

19. Hot work permit required including fire watch. Costs to be included in Base Bid.

1.02 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.03 FUTURE WORK

A. FUTURE CONTRACT: The Owner reserves the right to award contracts for additional work to be performed at the site during construction and following Substantial Completion. Completion of that future work depends on the progress of, and the successful and timely completion of, the preparatory and related Work of this Contract.

1.04 CONTRACTOR USE OF SITE AND PREMISES

A. GENERAL: The Owner intends to fully occupy the facility during the period of construction.

B. CONSTRUCTION OPERATIONS: Coordinate with CCRI to ensure delivery and completion per the schedule. Include all costs of this coordination, including all premium time wages that may be required

SUMMARY OF WORK 01 10 00 - 3

to meet these requirements, in the Base bid. The College is not responsible for stolen materials, tools, equipment, etc.

C. Provide access to and from site as required by law and by CCRI:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if routes are temporarily altered during the 3rd shift only. Include and maintain temporary fire extinguishers within the limit of construction.

2. Do not obstruct roadways, sidewalks, or other public ways without permission from the Owner.

3. Contractor to provide temporary signage to identify the work area and emergency egress points.

4. Contractor to provide temp way finding signage as needed.

5. Contractor to provide temp way finding signage for ADA routes as needed.

D. Monthly deductions from the General Contractor’s invoice will occur based on the third shift hours billed. Regardless of the number of hours that are identified, the General Contractor is responsible for whatever the actual hours are because of noisy work.

E. TIME RESTRICTIONS

1. It is anticipated that most of the work can be accomplished during first shift operations with proper coordination by the General Contractor and Subs. Noisy work that disrupts the operations of the

College must be completed off hours. This only applies to interior work. Work can be scheduled for an early start 6AM to 7:30AM with 5-day notice to CCRI.

2. Coordinate work with college staff to avoid disruptions of college activities. Coordinate and adjust workflow weekly and by special request.

F. UTILITY OUTAGES AND SHUTDOWN

1. Do not disrupt or shut down life safety systems, including but not limited to fire alarm systems, without 7 days’ notice to CCRI and authorities having jurisdiction.

2. Prevent accidental disruption of utility services to other facilities. All shutdowns to occur during the third shift shall be accounted for in the base bid.

G. Do not disrupt building control wiring or fire alarm wiring passing through the area of work.

H. Protect all existing surfaces from damage. Any damage to the existing surfaces requiring replacement and or repair shall be at the Contractor’s expense.

I. Construction areas shall be kept in a clean, safe, and acceptable condition on a daily basis at all times and at completion of the Project.

J. The contractor is responsible for removing all debris off the site daily, including all costs associated with waste containers and proper disposal of waste.

K. A vendor is to have all equipment necessary to perform the installation and service including tools, staging, lift truck, etc. No CCRI equipment or tools will be available.

L. A Conex box is allowed for storage on site. Location to be determined.

M. The College operations cannot be disrupted.

1.05 OCCUPANCY REQUIREMENTS

A. PARTIAL OWNER OCCUPANCY: the owner reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the work. Such placing of equipment and partial occupancy shall not constitute acceptance of the total work.

SUMMARY OF WORK 01 10 00 - 4

1. The Architect will prepare a Certificate of Substantial Completion at the conclusion of the project.

2. Upon occupancy, the Owner will assume responsibility for maintenance and custodial service for occupied portions of the building.

END OF SECTION 01 10 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

ALLOWANCES 01 21 00-1

SECTION 01 21 00

ALLOWANCES

1.01 SECTION INCLUDES

A. Cash allowances.

B. Unit cost allowances.

C. Contingency allowance.

D. Inspection and testing allowances.

1.02 RELATED SECTIONS

A. Section 01 29 00 – Payment Procedures: Applications for Payment.

B. Section 01 31 13 – Project Coordination.

C. Section 01 33 00- Submittal Procedures: Schedule of Values.

1.03 CASH ALLOWANCES

A. COSTS INCLUDED IN ALLOWANCES: Cost of Product to Contractor, or Subcontractor, less applicable trade discounts; delivery to site and applicable taxes.

B. COSTS NOT INCLUDED IN THE ALLOWANCE: Product handling at the site, including unloading uncrating and storage; protection of Products from elements and from damage and labor for installation and finishing.

C. ARCHITECT RESPONSIBILITIES:

1. Consult with Contractor in consideration and selection of Products, suppliers, and installers.

2. Select Products in consultation with Owner and transmit decision to Contractor.

3. Prepare Change Order.

D. CONTRACTOR RESPONSIBILITIES:

1. Obtain proposals from suppliers and installers and offer recommendations.

2. Assist Architect in selection of Products, suppliers, and installers.

3. On notification of selection by Architect, execute purchase agreement with designated supplier and installer.

4. Arrange for and process shop drawings, product data, and samples. Arrange for delivery.

ALLOWANCES 01 21 00-2

5. Promptly inspect Products upon delivery for completeness, damage, and defects. Submit claims for transportation damage.

E. Funds will be drawn from Cash Allowances only by Change Order.

F. CASH ALLOWANCES

1. No cash allowances have been established to date.

1.04 CONTINGENCY ALLOWANCES

A. Contractor’s costs for Products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead and profit will be included in Change Orders authorizing expenditure of funds from this Allowance.

B. Funds will be drawn from Contingency Allowance only by Change Order.

C. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by

Change Order.

D. See Schedule of Allowances.

1.05 INSPECTION AND TESTING ALLOWANCES

A. COSTS INCLUDED IN ALLOWANCES: Cost of engaging an inspection or testing firm, execution of inspection or tests, reporting results.

B. COSTS NOT INCLUDED IN THE ALLOWANCE

1. Incidental labor and facilities required to assist inspection or testing firm.

2. Costs of testing laboratory services required by Contractor separate from Contract Document requirements.

3. Costs of retesting upon failure of previous tests as determined by Architect.

C. PAYMENT PROCEDURES

1. Submit one copy of the inspection or testing firm's invoice with the next application for payment.

2. Pay invoice on approval by Architect.

D. Funds will be drawn from inspection and testing allowances only by change order.

E. At Project closeout, credit unused amounts remaining in the inspection and testing allowance to Owner by Change Order.

F. INSPECTION AND TESTING ALLOWANCES:

1. No Inspection and Testing Allowances have been established to date.

1.06 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise the Architect of the date when the final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At the Architect's request, obtain proposals for each Allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by the Architect from the designated supplier.

ALLOWANCES 01 21 00-3

1.07 SUBMITTALS

A. Submit proposals for purchase of products or systems included in Allowances, in the form specified for

Change Orders.

B. Submit invoices or delivery slips to show the actual quantities of materials delivered to the site for use in fulfillment of each allowance.

1.08 UNUSED MATERIALS

A. Return unused materials to the manufacturer or supplier for credit to the Owner, after installation has been completed and accepted.

1. When requested by the Architect, prepare unused material for storage by the Owner where it is not economically practical to return the material for credit. When directed by the Architect, deliver unused material to the Owner's storage space. Otherwise, disposal of unused material is the

Contractor's responsibility.

1.09 SCHEDULE OF ALLOWANCES

A. CONTINGENCY ALLOWANCES.

1. $35,000.00 for unforeseen concealed work to be repaired as directed by CCRI.

2. $5,000.00 for additional work as required to meet the ADA accessibility.

PART 3 EXECUTION

3.01 EXAMINATION

A. Examine products covered by an allowance promptly upon delivery for damage or defects.

3.02 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

END OF SECTION 01 21 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

ALTERNATES 01 23 00-1

SECTION 01 23 00

ALTERNATES

A. Administrative and procedural requirements for alternates.

1.02 RELATED DOCUMENTS AND SECTIONS

A. Division 00 Documents and Division 01 Sections.

1.03 DEFINITIONS

A. ALTERNATE: An amount proposed by Bidders and noted on the Bid Form for certain Work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

B. The cost or credit for each Alternate is the net addition to or deduction from the Contract Sum to incorporate the Alternate into the Work. No other adjustments are made to the Contract Sum.

1.04 PROCEDURES

A. COORDINATION: Modify or adjust affected adjacent work as necessary to completely integrate work of the Alternate into Project.

1. Include as part of each Alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether indicated as part of Alternate.

B. NOTIFICATION: Immediately following award of the Contract, notify each party involved, in writing, of the status of each Alternate. Indicate if Alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to Alternates.

1. Execute accepted Alternates under the same conditions as other work of the Contract.

C. SCHEDULE: A Schedule of Alternates is included at the end of this Section.

3.01 SCHEDULE OF ALTERNATE

A. ADD ALTERNATE #1: Add the replacement of the existing broadloom carpeting in corridor stopping at entrance doors with new commercial grade broadloom (standard colors). See dwg A1.0.

END OF SECTION 01 23 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

A. Schedule of Values.

B. Change procedures.

C. Procedures for preparation and submittal of Applications For Payment.

D. Defect Assessment.

E. Sales Tax Exemption.

F. Warranty Inspection Retainage.

A. Document 00 72 00 - General Conditions: Progress Payments and Final Payment.

C. Section 01 33 00 – Submittal Procedures.

D. Section 01 78 00 – Closeout Procedures and Submittals: Final Payment.

1.03 SCHEDULE OF VALUES

A. Submit typed schedule on AIA Form G703 - Application and Certificate for Payment Continuation

Sheet. Contractor's standard form or electronic media printout will be considered.

B. Submit Schedule of Values in duplicate within 15 days after date of receipt of a Purchase Order from the State Division of Purchases.

C. FORMAT: Utilize the Table of Contents of this Project Manual. Identify each line item with the number and title of the major specification Section. Identify site mobilization, bonds and insurance and General Conditions.

D. Include in each line item, the amount of Allowances specified in this Section. For Unit Cost

Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

E. Include within each line item, a directly proportional amount of Contractor's overhead and profit.

F. Revise the schedule to list approved Change Orders, with each Application for Payment.

PAYMENT PROCEDURES 01 29 00 - 2

1.04 CHANGE PROCEDURES

A. The Architect will advise of minor changes in the Work not involving an adjustment to Contract

Sum/Price or Contract Time by issuing supplemental instructions on AIA Form G710 Architect's

Supplemental Instructions or other similar form.

B. The Architect may issue a Proposal Request which includes a detailed description of a proposed change with supplementary or revised Drawings and specifications, a change in Contract Time for executing the change. The contractor will prepare and submit an estimate within 7 days.

C. The Contractor may propose a change by submitting request for change to the Architect, describing the proposed change and its full effect on the Work. Include a statement describing the reason for the change, and the effect on the Contract Sum/Price and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. Document any requested substitutions in accordance with Section 01 60 00.

D. STIPULATED SUM/PRICE CHANGE ORDER: Based on Proposal Request and Contractor's fixed or maximum price quotation or Contractor's request for a Change Order as approved by Architect.

E. UNIT PRICE CHANGE ORDER: For pre-determined unit prices and quantities, the Change Order will be executed on a fixed unit price basis. For unit costs or quantities of units of work which are not pre-determined, execute Work under a Construction Change Authorization. Changes in Contract Sum/Price or Contract Time will be computed as specified for the Time and Material Change Order.

F. TIME AND MATERIAL CHANGE ORDER: Submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract. The architect will determine the change allowable in Contract Sum/Price and Contract Time as provided in the Contract

Documents.

G. CONSTRUCTION CHANGE AUTHORIZATION: Architect may issue a directive, on AIA Form

G713 Construction Change Authorization or similar form, signed by the Owner, instructing the

Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. The document will describe changes in the Work, and designate method of determining any change in

Contract Sum/Price or Contract Time. Promptly execute the change.

H. Maintain detailed records of work done on a Time and Material basis. Provide full information required for evaluation of proposed changes, and to substantiate costs for changes in the Work.

I. CHANGE ORDER FORMS: AIA G701 Change Order.

J. EXECUTION OF CHANGE ORDERS: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

K. CORRELATION OF CONTRACTOR SUBMITTALS

1. Promptly revise the Schedule of Values and the Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

2. Promptly revise Progress Schedules to reflect any change in Contract Time. Revise sub-schedules to adjust times for any other items of Work affected by the change and resubmit.

3. Promptly enter changes in the Project Record Documents.

1.05 ADMINISTRATIVE SUBMITTALS

A. APPLICATION FOR PAYMENT: In accordance with the General Conditions and as specified herein.

B. FINAL APPLICATION FOR PAYMENT: As specified herein.

PAYMENT PROCEDURES 01 29 00 - 3

1.06 SUBMITTAL PROCEDURES

A. Submit three copies of each Application for Payment.

B. Submit an updated construction schedule with each Application for Payment.

C. PAYMENT PERIOD: Submit at intervals stipulated in the Agreement.

D. Submit under transmittal letter specified in Section 01 33 00.

E. Submit lien waivers.

1.06 FORMAT

A. AIA G702 - Application and Certificate for Payment, including continuation sheets when required.

B. For each item, provide a column for listing: Item Number; Description of Work; Scheduled Value, Previous Applications: Work in Place and Stored Materials under this Application: Authorized Change

Orders; Total Completed and Stored to Date of Application; Percentage of Completion; Balance to

Finish; and Retainage.

C. Reference the General Conditions.

1.07 SUBSTANTIATING DATA

A. When Architect requires substantiating information, submit data justifying dollar amounts in question.

B. Provide one copy of data with cover letter for each copy of submittal. Show Application number and date, and line item by number and description.

1.08 PREPARATION OF APPLICATIONS

A. Present required information in typewritten form or on electronic media printout.

B. Execute certification by signature of authorized officer.

C. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored Products.

D. List each authorized Change Order as an extension on continuation sheet, listing Change Order number and dollar amount as for an original item of Work.

E. Prepare Application for Final Payment as specified herein.

1.09 PAYMENT

A. GENERAL: Progress payment requests shall be submitted monthly as specified in the General

Conditions.

B. Payment for Lump Sum Work covers all Work necessary to furnish, install and/or complete the

Work of the Contract.

C. Payment for unit price items covers all Work necessary to furnish, install and/or complete the item.

D. Payment for equipment, materials and labor for items not included in the Bid shall be considered incidental and no separate payment will be made.

1.10 DEFECT ASSESSMENT

PAYMENT PROCEDURES 01 29 00 - 4

A. Replace the Work or portions of the Work not conforming to the specified requirements.

B. If, in the opinion of the Architect, it is not practical to remove and replace the Work, the Architect will direct an appropriate remedy or adjust payment.

1. The defective work may remain but the unit sum will be adjusted to a new sum at the discretion of the Architect.

2. The defective Work will be partially repaired to the instructions of the Architect and the unit sum will be adjusted to a new some sum at the discretion of the Architect.

3. The authority of the Architect to assess the defect and identify a payment adjustment is final.

C. Payment will not be made for following:

1. Loading, hauling, and disposing of rejected products.

2. Quantities of material wasted or disposed of in manner not acceptable.

3. Products determined as unacceptable before or after placement.

4. Material not completely unloaded from transporting vehicle.

5. Products remaining on hand after completion of the Work.

6. Material remaining on hand after completion of Work.

1.11 PARTIAL PAYMENT FOR STORED MATERIALS AND EQUIPMENT

A. FINAL PAYMENT: Will be made only for materials incorporated into the Work in the Contract; no partial payments shall be made for equipment or materials delivered to the site but not used.

1.12 FINAL APPLICATION FOR PAYMENT

A. Reference the General Conditions, and as may otherwise be required in the Contract Documents.

B. Prior to submitting final application, make acceptable delivery of required documents.

1.13 SALES TAX EXEMPTION

A. Owner is exempt for sales tax on products permanently incorporated in the Work of the Project.

1. Obtain Sales Tax Exemption Certificate number from Owner.

2. Place Exemption Certificate number on invoice for materials permanently incorporated in the Work of the Project.

3. Furnish copies of invoices to Owner.

4. Upon completion of Work, file a notarized statement with Owner that all purchases made under exemption certificate were entitled to be exempt.

5. Pay legally assessed penalties for improper use of Exemption Certificate number.

C. Prior to submitting final application, make acceptable delivery of required documents.

END OF SECTION 01 29 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

ADMINISTRATIVE PROCEDURES 01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE PROCEDURES

A. Site Administration.

B. Coordination and project conditions.

C. Pre-construction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Pre-installation meetings.

1.02 SITE ADMINISTRATION

A. Maintain a Daily Attendance Log to include the names of all project employees and guests on the site.

The log sheets must clearly indicate the Project Name, and the name of the General Contractor. Each line in the log should allow for the name of that employee, the employee's job title (use terminology used by prevailing wage job title), and the name of that employee's employer. Each guest signing the log should indicate a brief description of the reason for the visit and the guest's employer or organization.

1.03 COORDINATION AND PROJECT CONDITIONS

A. Coordinate the scheduling, submittals, and the Work of the various Sections of the Project Manual to ensure an efficient and orderly sequence of the installation of interdependent construction elements.

B. Coordinate the scheduling, submittals, and the Work of the various Sections of the Project Manual to ensure an efficient and orderly sequence of the installation of interdependent construction elements.

C. Coordinate the space requirements. Utilize space efficiently to maximize accessibility for other installations, maintenance, or repairs.

D. Coordinate the completion and clean up of the Work of the separate Sections in preparation for

Substantial Completion.

1.04 PRE-CONSTRUCTION MEETING

A. The Contractor will schedule a meeting after a Purchase Order is issued to the Contractor by the CCRI

Department of Purchasing.

ADMINISTRATIVE PROCEDURES 01 30 00 - 2

B. ATTENDANCE REQUIRED: Owner, Architect and Contractor.

C. AGENDA:

1. Distribution of the Contract Documents.

2. Submission of a list of Subcontractors, a list of products, Schedule of Values, and Progress

Schedule.

3. Designation of personnel representing the parties in the Contract, and the Architect.

4. The procedures and processing of field decisions, submittals, substitutions, Applications for

Payment, Proposal Requests, Change Orders and Contract Closeout procedures.

5. Scheduling.

6. The contractor shall record the minutes and distribute copies within two days after the meeting to the participants, with two copies to the Architect, the Owner the participants and those affected by the decisions made.

1.05 SITE MOBILIZATION MEETING

A. The Contractor will schedule a meeting at the Project site prior to the Contractor's occupancy.

B. ATTENDANCE REQUIRED: Owner, Architect, Special Consultants, Contractor, Contractor's

Superintendent, and major Subcontractors.

C. AGENDA

1. Use of premises by the Owner and Contractor.

2. Owner's requirements and occupancy.

3. Security and housekeeping procedures.

4. Schedules.

5. Application for Payment procedures.

6. The contractor shall record the minutes and distribute copies within two days after the meeting to the participants, with two copies to the Architect, the Owner the participants and those affected by the decisions made.

1.06 PROGRESS MEETINGS

A. Contractor shall schedule and administer monthly meetings throughout the progress of the Work at weekly or no more than monthly intervals.

B. Make arrangements for the monthly meetings, prepare the agenda with copies for the participants and preside at the meetings.

C. ATTENDANCE REQUIRED: Contractor's Superintendent, major Subcontractors and suppliers, Owner, and Architect as appropriate to the agenda topics at each meeting.

D. AGENDA

1. Review of approval of the minutes of the previous meeting.

2. Review of Work progress since the previous meeting.

3. Field observations, problems, and decisions.

4. Problems that impede construction schedule.

5. Review of off-site fabrication and delivery schedules.

6. Maintenance of Progress Schedule.

ADMINISTRATIVE PROCEDURES 01 30 00 - 3

7. Corrective measures and procedures to regain projected schedule.

8. Progress schedule during the succeeding work period.

9. Maintenance of quality and Work standards.

10. Effect of proposed changes and substitutions on the Progress Schedule and coordination.

11. Coordination of schedules.

12. Other business.

13. The contractor shall record the minutes and distribute copies within two days after the meeting to the participants, with two copies to the Architect, the Owner the participants and those affected by the decisions made.

1.07 PRE-INSTALLATION MEETINGS

A. When required in the individual specification Sections, convene a pre-installation meeting at the site prior to commencing the Work of the Section.

B. Make arrangements for the meetings, prepare the agenda with copies for the participants and preside at the meetings.

C. Require attendance of the parties directly affecting, or affected by, the Work of the specific Section.

D. Prepare an agenda and preside over the meeting.

1. Review the conditions of the installation, preparation, and installation procedures.

2. Review coordination with the related work.

3. The contractor shall record the minutes and distribute copies within two days after the meeting to the participants, with two copies to the Architect, the Owner the participants and those affected by the decisions made.

END OF SECTION 01 30 00

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

PROJECT COORDINATION 01 31 13 - 1

SECTION 01 31 13

PROJECT COORDINATION

A. Administrative and supervisory requirements necessary for coordinating construction operations including, but not necessarily limited to, the following:

1. General project coordination, administrative procedures, and conservation.

2. Submittals.

3. Field engineering.

4. Cleaning and protection.

A. Section 01 30 00 – Administrative procedures.

B. Section 01 33 00 – Submittal Procedures: Contractor's Construction Schedule.

C. Section 01 60 00 – Product Requirements: Materials and Equipment.

D. Section 01 78 00 – Closeout Procedures and Submittals.

E. Section 01 78 39 - Project Record Documents.

1.03 COORDINATION

A. Coordinate construction operations included in various Sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

PROJECT COORDINATION 01 31 13 - 2

1. Prepare similar memoranda for the Owner and separate contractors where coordination of their work is required.

C. ADMINISTRATIVE PROCEDURES: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work.

Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

D. CONSERVATION: Coordinate construction operations to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in the performance of, but not actually incorporated in, the Work.

1.04 SUBMITTALS

A. COORDINATION DRAWINGS: Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities. Prepare coordination drawings where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section 01 33 00 – Submittal Procedures.

B. STAFF NAMES: Within 15 days of commencement of construction operations, submit a list of the

Contractor's principal staff assignments, including the superintendent and other personnel in attendance at the Project Site. Identify individuals and their duties and responsibilities. List their addresses and telephone numbers.

1. Post copies of the list in the Project meeting room, the temporary field office, and each temporary telephone.

3.01 GENERAL COORDINATION PROVISIONS

A. INSPECTION OF CONDITIONS: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

3.02 CLEANING AND PROTECTION

PROJECT COORDINATION 01 31 13 - 3

A. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to assure protection from damage or deterioration at Substantial Completion.

B. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period.

C. LIMITING EXPOSURES: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading; Excessive internal or external pressures.

2. Excessively high or low temperatures; Thermal shock; Excessively high or low humidity; Water or ice.

3. Air contamination or pollution; Solvents, chemicals, light, radiation; Excessive weathering.

4. Puncture, abrasion, heavy traffic.

5. Soiling, staining and corrosion.

6. Bacteria; Rodent and insect infestation.

7. Combustion; Electrical current.

8. High-speed operation; Improper lubrication; Unusual wear or other misuse; Misalignment.

9. Contact between incompatible materials.

10. Destructive testing.

11. Unprotected storage, improper shipping, or handling.

12. Theft or vandalism.

END OF SECTION 01 31 13

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

PROJECT MEETINGS 01 31 19 - 1

SECTION 01 31 19

PROJECT MEETINGS

A. Pre-Construction Conference and Progress Meetings

1.02 REQUIREMENTS INCLUDED

A. The Contractor shall schedule and administer the Pre-Construction Conference and shall:

1. Prepare the agenda for the meeting.

2. Notify all parties required to attend the meeting.

3. Make physical arrangements for the meeting.

4. Preside at meeting.

5. Record the minutes, including significant proceedings and decisions.

6. Reproduce and distribute copies of minutes within seven (7) calendar days after the meeting to participants in the meeting and other parties affected by decisions made at the meeting.

B. The Contractor shall schedule and administer periodic progress meetings and specially called meetings throughout the progress of the work. The Contractor shall:

1. Prepare agenda for meetings.

2. Make physical arrangements for meetings.

3. Preside over meetings.

4. Record the minutes, including significant proceedings and decisions.

5. Reproduce and distribute copies of minutes within five (5) calendar days after each meeting to participants in the meeting and other parties affected by decisions made at the meeting.

C. Representatives of Contractors, Subcontractors and suppliers attending meetings shall be qualified and authorized to act on behalf of the entity each represents.

1.03 PRE-CONSTRUCTION CONFERENCE

A. ATTENDANCE: Owner and/or representative, Architect, Contractor, Contractor's Superintendent, major Subcontractors, major suppliers, and others as appropriate.

B. SUGGESTED AGENDA

1. Distribution and discussion of

a. List of major Subcontractors and suppliers.

b. Projected construction schedules.

PROJECT MEETINGS 01 31 19 - 2

2. Critical work sequencing.

3. Major equipment deliveries and priorities.

4. PROJECT COORDINATION: Designation of responsible personnel.

5. Procedures and processing of Field decisions, Proposal requests, Submittals, Change Orders and

Applications for Payment.

6. Adequacy of distribution of Contract Documents.

7. Procedures for maintaining Project Record Documents.

8. USE OF PREMISES

a. Office, work, and storage areas.

b. Owner's requirements.

9. Construction facilities, controls, and construction aids.

10. Traffic Maintenance Plan.

11. Temporary utilities.

12. Safety and first-aid procedures.

13. Security procedures.

14. Housekeeping procedures.

15. Place, date and time for regular progress meetings.

1.04 PROGRESS MEETINGS

A. Conduct regular scheduled progress meetings at the place, dates and times agreed upon at the Pre-

Construction Conference.

B. Conduct additional meetings as progress of the work dictates.

C. ATTENDANCE: Architect and his professional consultants as needed, Owner or representative (when required), Contractor, Contractor's Superintendent, Subcontractors as appropriate to the agenda, suppliers as appropriate to the agenda and others as required.

D. SUGGESTED AGENDA

1. Review of approval of the minutes of the previous meeting.

2. Review of work progress since the previous meeting.

3. Field observations, problems, and conflicts.

4. Problems that impede construction schedule.

5. Review of off-site fabrication and delivery schedules.

6. Corrective measures and procedures to regain projected schedule.

7. Revisions to construction schedule.

8. Progress schedule during the succeeding work period.

9. Maintenance of quality standards.

10. Pending changes and substitutions.

11. Coordination of schedules.

12. Review submittal schedules; expedite as required.

13. Review proposed changes for:

A. Effect on Construction Schedule and on completion date.

PROJECT MEETINGS 01 31 19 - 3

B. Effect on subcontracts of the project.

14. Other business.

END OF SECTION 01 31 19

310 George Washington Highway - Suite 100 - Smithfield, Rhode Island 02917 T 401-232-5010 F 401-232-5080

SUBMITTAL PROCEDURES 01 33 00-1

SECTION 01 33 00

SUBMITTAL PROCEDURES

A. Submittal procedures.

B. Construction Progress Schedules.

C. Proposed Products List.

D. Product data and shop drawings.

E. Samples.

F. Design data.

G. Test Reports.

H. Certificates.

I. Manufacturer's instructions.

J. Manufacturer's field reports.

K. Architect's action.

1.02 RELATED DOCUMENTS

A. Drawings, General Provisions of the Contract and Division 1 Specification Sections apply to the work of this Section.

1.03 SUBMITTAL PROCEDURES

A. MASTER LIST SUBMITTAL

1. Submit a Master List of the required submittals with a proposed date for each item to be submitted.

2. Show the date the submittal was sent, days since submittal was sent, status of submittal, date submittal was received in return and any date associated with re-submittals.

3. Update Master List with each submission and response.

B. GENERAL: Refer to the General Conditions for basic procedures for submittal handling.

SUBMITTAL PROCEDURES 01 33 00-2

C. SUBMITTAL PREPARATION: Provide the following information for proper processing and recording of action taken.

1. Project name; Date.

2. Name and address of Owner, Contractor, and Supplier.

3. Name of manufacturer; Number and title of appropriate Specification Section; Drawing number and detail references, as appropriate; Similar definite information as necessary. Provide a label for the

Contractor’s review and approval markings, and a space for the Architect’s “Action” marking.

D. SUBMITTAL TRANSMITTAL:

1. GC is required to use the cloud-based construction management software PROCORE.

2. All Submittals and Requests for Information shall be uploaded on PROCORE. Both documents are to be submitted following the GC Transmittal Form.

3. When submitting materials GC shall upload the Product Data at Procore…