Q&A Center Items - RFQ27007030 - Addendum # 1.pdf
PDF 5 KB Posted
- Solicitation number
- RFQ27007024
- Issued by
- Providence County, Rhode Island
About this file
This is a Questions and Answers addendum document for solicitation RFQ27007030, issued by the State of Rhode Island, Department of Administration, Division of Purchases on behalf of the Community College of Rhode Island (CCRI). The RFQ seeks a qualified vendor for the printing of 156 custom double-sided banners in Marine Acrylic/Sunbrella fabric and associated hardware for installation on campus poles. The solicitation requires 39-inch single banner bracket sets and 39-inch by 5/8-inch stainless steel bands, with no substitutions permitted for the specified materials or hardware. All materials are to ship to the Warwick Knight Campus at 400 East Avenue, Warwick, Rhode Island 02886. The Q&A collaboration period ran from September 24, 2026 through October 9, 2026 at 2:00 p.m. EDT, with the Q&A deadline for vendor submissions set for October 9, 2026 at 2:00 p.m. EDT. The solicitation open date was October 22, 2026 at 2:00 p.m. EDT. The contract term is not specified in this addendum.
The RFQ specifies delivery terms as Free On Board Destination with payment terms to be vendor-specified. No installation services are included in the scope; CCRI is responsible for all installation, removal, and reinstallation activities. The vendor must provide a mandatory 60-month warranty covering all materials, including both banners and hardware, limited to supplying replacement items for defects in materials and workmanship, excluding labor, removal, and reinstallation costs. The warranty does not cover failures from normal wear and tear, color fading, corrosion, vandalism, severe weather, or improper installation by others. High-resolution artwork files will be provided to the vendor as needed for quotation purposes. No prior bid tabulation data or incumbent information is available for this solicitation.
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Text version
Q&A Center Following Q&A center items have been published by the buying organization for Solicitation RFQ27007030
Solicitation Information
Title: CCRI Campus Pole Banners
Description:
The purpose of this RFQ is to identify a qualified vendor for the printing of custom banners for outside poles and hardware needed for installation.
Q&A Deadline: October 9th, 2026 at 2PM. Buyer: Jonathan Nadeau
Delivery Terms: Free On Board Destination
Payment Terms: Vendor Specified
Contact Information State of Rhode Island
Jonathan Nadeau
One Capitol Hill 2nd Floor Providence RI, 02908 United States
Tel: 401-574-8133
Fax:
jonathan.nadeau@purchasing.ri.gov
Start Date: Sep 24, 2026 3:00 PM EDT
Open Date: Oct 22, 2026 2:00 PM EDT
Collaboration Start Date: Sep 24, 2026 3:15 PM EDT
Collaboration End Date: Oct 09, 2026 2:00 PM EDT
Vendor may e-mail buyer directly: No
Created: Oct 15, 2026 6:10:48 PM Page: 2
Solicitation RFQ27007030, CCRI Campus Pole Banners
Following Questions and Answers have been published:
Question Answer Date
Submitted
Date
Responded
Attachments
Are the banners required to be single-sided or double-sided?
Is the specified material canvas, or would 18
oz. vinyl banner material be acceptable?
Is installation service required as part of the bid?
Does the 5-year warranty apply only to the hardware, or does it also cover the printed banner material (such as fading, tears, etc.)?
1. Double sided. 2. CCRI will not accept any alternates to the banner fabric specified, Marine Acrylic/Sunbrella. 3. RFP is for materials only, no installation. 4. 5-year
Warranty covers all materials including hardware and the banners.
Sep 25, 2026 Oct 15, 2026 Total:0
Could you please confirm whether all 156 banners and hardware sets will ship to one
CCRI location, or if the order needs to be split among multiple campuses?
All materials will ship to the Warwick Knight
Campus, 400 East Avenue, Warwick, RI
02886
Sep 28, 2026 Oct 15, 2026 Total:0 do you have specific part numbers or photos for items 1.) 39" Single banner bracket set and for item 2.) 39 HD stainless steel Bands
... to ensure we bid on hardware that conforms to your specific requirements?
No part numbers are available. Sep 29, 2026 Oct 15, 2026 Total:0
1. Installation is not included in the scope.
Please confirm CCRI will handle installation and that the vendor is not responsible for removal or re-installation, including under warranty.
2. The scope requires a 60-month warranty.
Would CCRI consider a shorter term, such as the one-year minimum warranty in the
General Conditions of Purchase? Will a bid offering an alternate warranty be considered, or would it be deemed non-responsive?
3. If a 60-month term is required, please confirm the vendor’s obligation is limited to supplying replacement banners or hardware with defects in materials and workmanship.
Please also confirm it excludes labor, removal and re-installation.
4. Please confirm the warranty does not cover failures resulting from normal wear and tear, color fading, corrosion, vandalism, severe weather, or improper installation by others.
1. Warranty is only for the materials. CCRI is responsible for installation and /or removal.
2. No exceptions to the 5-year warranty. 3.
Vendor's obligation under the 60-month warranty is limited to supplying hardware or banners. Vendor is not responsible for labor, removal or re-installation.
Oct 09, 2026 Oct 15, 2026 Total:0
Created: Oct 15, 2026 6:10:48 PM Page: 3
Solicitation RFQ27007030, CCRI Campus Pole Banners
Material: Will CCRI accept an equivalent outdoor banner fabric in place of Marine
Acrylic/Sunbrella if comparable UV/weather durability is documented?
Hardware: Will equivalent commercial pole-banner bracket systems be accepted in place of the specified epoxied fiberglass arms?
Bands: Are the 39" × 5/8" stainless-steel bands mandatory, or are equivalent lengths acceptable if they fit the required pole diameters?
1. CCRI will not accept any alternates to the banner fabric specified, Marine
Acrylic/Sunbrella. 2 No other hardware will be accepted. 3.Yes, the specified 39" x 5/8' stainless steel bands are manditory as specified.
Oct 06, 2026 Oct 15, 2026 Total:0
Can you please provide artwork to quote correctly?
Yes. See attached screen shots. Hi res artwork files will be provide as needed to the vendor.
Sep 29, 2026 Oct 15, 2026 Total:1
PoleBanners_Art_Screenshot
.png, Please provide the bid tabulation/results from the previous contract or solicitation for CCRI campus pole banners, including the awarded vendor and bid pricing, if available.
N/A Sep 28, 2026 Oct 15, 2026 Total:0
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