RFQ26006847 EVSE Pawtucket and Warwick scope of work.pdf

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AGENCY SOLICITATION SPECIFICATIONS

RFQ27006847 OER DCFC LEVEL 3 EVC INSTALLATION PAWTUCKET/CENTRAL FALLS TRAIN

STATION & WARWICK PARK AND RIDE

DESCRIPTION: Office of Energy Resources is seeking a vendor for the installation of two (2) Direct Current Chargers capable of charging four (4) electric vehicles simultaneously at 150kW including site work, electrical connection, and furnishing located at the Pawtucket/Central Falls Commuter Rail Station parking lot and the installation of two (2) Direct Current Chargers capable of charging four (4) electric vehicles simultaneously at 150kW located at the Warwick Park and Ride parking lot.

The equipment shall include:

A. Initial station activation and configuration service;

B. A prepaid Commercial Cloud Plan Subscription with station management features for five (5) years;

and C. Five (5) prepaid years of ChargePoint Assure or equivalent.

PRE-BID CONFERENCE:

Mandatory: No Wednesday July 29, 2026, 9:00 AM First Location:

Pawtucket/Central Falls Commuter Rail Station 300 Pine St, Pawtucket, RI 02860

Second Location immediately following:

Warwick Park & Ride Parking Lot 292 Centerville Rd, Warwick, RI

CONTRACT TERMS

The initial contract period will begin Upon issuance of contract purchase agreement for one (1) year. Contracts may be extended based on vendor performance and the availability of funds. The maintenance plan will cover a period of five (5) years commencing when the charging stations are commissioned and ready for use.

Insurance Requirements (14 in Instructions to Vendors on Requirements tab) In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions - Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s):

General Requirements:

14a) ☒ Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf

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14b) ☒ Workers’ compensation - $100,000 each accident, $100,000 disease or policy limit and $100,000 each employee.

14c) ☒ Automobile liability - $1,000,000 each occurrence combined single limit.

AIA Contract Rhode Island custom AIA contract designated below outlining the scope and special terms and conditions covering the work, executed by an authorized representative of your company. Vendor shall obtain the Rhode Island custom AIA contract at: https://documentsondemand.aia.org/?filter=Rhode.

☒ AIA A104-2017 Standard Abbreviated Form of Agreement Between Owner and Contractor with State of Rhode Island revisions dated 9-10-19.

SECTION A. BACKGROUND

The State of Rhode Island is committed to reducing greenhouse gas emissions and addressing the impacts of climate change. One key strategy for achieving this goal is to support the electrification of transportation, which can significantly reduce emissions from the transportation sector. In 2021, the State of Rhode Island passed the Act on Climate, which sets ambitious targets for reducing greenhouse gas emissions, including a goal of achieving net-zero emissions by 2050.

Rhode Island’s vision for Electric Vehicle Supply Equipment (EVSE) is to establish a safe, connected transportation network that supports increased electric vehicle adoption through enhanced public infrastructure. As part of this effort, the State of Rhode Island is actively promoting the development and expansion of EVSE across key locations.

The solicitation supports that goal through the furnishing and installation of two (2) NEVI compliant DCFC Level 3 chargers at Pawtucket/Central Falls Commuter Rail Station parking lot with four ports (4) as well as two (2) NEVI compliant DCFC Level 3 chargers at the Warwick Park and Ride parking lot with four ports (4) All Level 3 chargers included in this design are intended for public use and meet NEVI requirements and standards. Each DCFC charger must be capable of simultaneously charging two electric vehicles at 150 kW.

The scope of work includes supplying the EV chargers, completing all required civil and electrical connections, bollards, local signage, and providing a pre-paid five-year operations and maintenance plan as well as Commercial Cloud plan for the installed equipment.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

1. Scope of Work and General Requirements:

a. The scope of work/services includes furnishing and installing two (2) Direct Current Fast

Chargers (DCFC) with the capability to charge four electric vehicles at 150 kW simultaneously at the Pawtucket/Central Falls Commuter Rail Station parking lot and furnishing and installing two (2) Direct Current Fast Chargers (DCFC) with the capability to charge four electric vehicles at 150 kW simultaneously at the Warwick Park and Ride parking lot

b. The scope of work includes all necessary permits, utility coordination, EVSE equipment, power improvements, site preparations, equipment housing, charging cables, concrete pads, bollards, equipment installation, electrical connection, equipment documentation, signage, striping, As- Built final designs, and associated civil work as well as commissioning and training support for both sites.

https://documentsondemand.aia.org/?filter=Rhode

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c. All equipment specified shall meet the U. S. Department of Transportation and Federal Highway Administration (FHWA) National Electric Vehicle Infrastructure Standards and Requirements 1 in addition to state, local electrical standards, building codes, and laws.

d. All Contractor work shall meet the U. S. Department of Transportation and Federal Highway Administration (FHWA) National Electric Vehicle Infrastructure (NEVI) Standards and Requirements 1 in addition to state, local electrical standards, building codes, and laws.

e. All Contractor work and equipment shall follow the Rhode Island Electric Vehicle Infrastructure Deployment State Plan - Filed 2022, 2023, 2024, 2025.

f. All Contractor work shall follow the 2026 RIDOT Standard Specifications for Road and Bridge Construction.

g. All As-Built Plans and Drawings shall follow RIDOT AutoCAD standards and configuration details.

h. When possible, all material shall be from the RIDOT Approved Products & Plants list. Visit https://www.dot.ri.gov/business/contractorsandconsultants.php for more information.

i. All Contractor work shall follow all statutory and regulatory requirements that are applicable to NEVI funds apportioned under Chapter 1 of Title 23, United States Code and the requirements of 2 CFR part 200 apply. This includes the applicable requirements of 23, United States Code, and Title 23, Code of Federal Regulations, such as the applicable Buy America requirements at 23 U.S.C. 313 and Build America, Buy America Act (Pub. L. No 117-58, div. G sections 70901– 70927). As provided at 23 U.S.C. 109(s)(2), projects to install EV chargers are treated as if the project is located on a Federal-aid highway.

j. As a project located on a Federal-aid highway, 23 U.S.C. 113 applies and Davis Bacon Federal wage rate requirements included at subchapter IV of chapter 31 of Title 40, U.S.C., shall be paid for any project funded with NEVI Formula Program funds. The Contractor shall submit weekly certified payroll reporting following federal requirements.

k. All Contractor work shall follow the American with Disabilities Act of 1990 (ADA), and implementing regulations, apply to EV charging stations by prohibiting discrimination on the basis of disability by public and private entities.

l. Title VI of the Civil Rights Act of 1964, and implementing regulations, apply to this program to ensure that no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

m. All applicable requirements of Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), and implementing regulations, apply to this program.

n. The Uniform Relocation Assistance and Real Property Acquisition Act, and implementing regulations, apply to this program by establishing minimum standards for federally funded programs and projects that involve the acquisition of real property (real estate) or the displacement or relocation of persons from their homes, businesses, or farms.

o. The National Environmental Policy Act of 1969 (NEPA), the Council on Environmental Quality’s NEPA implementing regulations, and applicable agency NEPA procedures apply to this program by establishing procedural requirements to ensure that Federal agencies consider the consequences of their proposed actions on the human environment and inform the public about their decision making for major Federal actions significantly affecting the quality of the human environment.

p. The use of income derived from the real property shall be used for Title 23, U.S.C., eligible projects and the use of income derived from the operation of the EV charging facility shall be used for debt services, return on investment for private financing, improvement or maintenance of the EV charging station, payments under public-private partnerships, or other Title 23 purposes.

1 https://www.federalregister.gov/documents/2023/02/28/2023-03500/national-electric-vehicle-infrastructure-standards-and-requirements

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q. The Contractor is responsible for storing equipment between delivery and installation in a secure location or container that protects the equipment from damage and vandalism at no cost to the State. This may be at the project site in a lockable storage container or at the Contractor’s facility.

r. The Contractor is responsible for damage to existing structures, including pavement, sidewalks, utilities, EVSE chargers, and signage on the roadway and the side of the road, and during project implementation at all locations.

2. Contractor and Training Qualifications: Required to submit with bid in the “ATTACED

DOCUMENT” section in OSP.

a. RI Master Electrician License (Pass/Fail Requirement): The Contractor installing the chargers is required to have active appropriate licenses, certifications, and training to ensure that the installation of chargers is performed safely by a qualified and increasingly diverse workforce of licensed technicians and other laborers.

***Specifically, a RI Master Electrician License is required to be awarded the bid.

Vendors shall provide a copy of this license alongside their bid submission.

b. Demonstrated Prior Experience with Level 3 DCFC Installations (Pass/Fail): The Contractor must demonstrate relevant experience by submitting a brief narrative describing at least two (2) completed Level 3 Direct Current Fast Charger (DCFC) equipment installations. The narrative shall accompany the bid submission and include applicable licensure. For each project, please provide a point of contact and corresponding email address for verification purposes.

c. All electricians installing EVSE shall be a Rhode Island licensed electrician in accordance with all National Electric Codes and the Rhode Island State Building Code – State Electrical Code and meet one of the following requirements:

i. Certification from the Electric Vehicle Infrastructure Training Program (EVITP)

ii. Graduation or a continuing education certificate from a registered apprenticeship program for electricians that includes charger-specific training and is developed as a part of a national guideline standard approved by the Department of Labor in consultation with the Department of Transportation.

d. For site work requiring more than one electrician, at least one electrician shall meet the requirements above, and at least one electrician shall be enrolled in an electrical registered apprenticeship program.

e. All other onsite, non-electrical workers directly involved in the installation of chargers shall have graduated from a registered apprenticeship program or have appropriate Rhode Island licenses, certifications, and training as required by the State.

3. Utility and Permit Coordination:

a. The Contractor shall schedule construction so as to allow for a coordinated utility effort.

Upon award, the Contractor shall notify the affected utilities, agencies and communities, as applicable, relative to their anticipated construction start date and anticipated dates for detouring traffic. The Contractor is required to call DIG SAFE (1-888- 344-7233) a minimum of seventy-two (72) hours before digging begins.

b. Existing utilities have been shown on the attached plans using the best available information and none of the information is guaranteed. The Contractor shall verify the location of all the existing drainage and utilities both underground and overhead before excavation begins in accordance with Chapter 39-1.2 of the Rhode Island General Laws entitled “Excavation Near Underground Utility Facilities” with amendments effective as of November 1, 2009, and, when necessary, by contacting the individual utility companies.

Excavation shall be in accordance with all statutes, ordinances, rules and regulations of any applicable city, town, state or federal agency. The Contractor should understand that not all utility companies subscribe to the DigSafe Program. It is the Contractor’s responsibility to notify all utility companies and ensure that all utilities have been marked prior to commencing their work.

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c. Any damage to existing utilities marked in the field, or as a result of failing to contact the appropriate utility company, shall be repaired or replaced at no additional cost to the State.

d. The following agencies and utility companies can be contacted for information regarding utilities, verification, or monitoring:

i. Rhode Island Office of Energy Resources

ii. Rhode Island Energy

iii. Rhode Island Department of Transportation

iv. Dig Safe

e. The awarded vendor shall be required to obtain all necessary electrical permits for the installation. This shall include any required fees and inspections.

4. Electrical Connection:

a. New Electrical Service: New electrical service must be provided to feed new electrical charging stations. Service may include new utility company pad mounted transformer.

Utility service will feed a distribution cabinet with all necessary electrical equipment for an operational system.

b. Electrical Wiring: Wiring shall be run from the electrical service distribution cabinet, rectifiers and to the charging stations.

c. Contractor shall be responsible for the final installation of the EVSE, electrical connections and final commissioning of the devices.

5. Site Preparation:

a. Site Survey: The site plans attached to this RFQ illustrates the locations for the new DCFC for the Pawtucket/Central Falls Commuter Rail Station parking lot and the Warwick Park and Ride parking lot. The Contractor shall conduct a site visit at each location to confirm the conditions and propose the final location of the charging stations.

b. Site Preparation: The Contractor is responsible for preparing the site(s) to ensure the area is level and free of debris or other obstacles that may interfere with installation.

c. Trenching: The Contractor is responsible for trenching to provide conduit and wiring for the charging stations.

d. Mounting: The charging stations shall be mounted securely to a concrete pad or other suitable foundation and equipped with protective bollard(s).

e. Conduit and Wiring: Conduit and wiring shall be installed from the charging stations to the electrical panel.

6. Set Up:

a. The Contractor shall utilize space within the publicly accessible area in the parking area for material set up and staging. The RIDOT shall control the area and instruct the Contractor to move their set up area and/or limit the times of day, if needed. It is acceptable for the Contractor to use space within the corners or unused areas for their vehicles, parking, and set up of some temporary devices as needed.

b. The Contractor may not impede the flow of traffic, bus routes, and existing operations at the existing parking facility.

c. Please note these are publicly used parking lots and OER or DOT is not responsible for unlocked vehicles or lost or stolen items.

d. Traffic control devices or on-premise signs acquired, installed, or operated must comply with Manual on Uniform Traffic Control Devices for Streets and Highways.

e. All traffic control devices shall comply with part 655 of the National Electric Vehicle Infrastructure Standards and Requirements.

f. On-Premises Signs. On-property or on-premise advertising signs shall comply with part 750 of the National Electric Vehicle Infrastructure Standards and Requirements.

7. Bollards:

a. Bollards are required to protect the EVSE along with the associated support infrastructure per RI Energy standard specifications.

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b. Each EV charging station location shall be designed to protect persons and equipment from physical damage.

c. At a minimum, the Contractor shall install yellow bollards between the vehicle and the charging devices. The yellow bollards shall not interfere with the connectors or EVSE operability.

d. Measures may include, but are not limited to, curbs, wheel stops, setbacks, and bumper guards.

e. The yellow bollards shall be at least four feet high with at least two bollards installed per machine.

8. Accessibility:

a. The Contractor shall ensure EV charging stations comply with applicable accessibility standards adopted by the Department of Transportation into its ADA regulations (49 CFR part 37) in 2006 and adopted by the Department of Justice into its ADA regulations (28 CFR parts 35 and 36) in 2010.

b. The Contractor shall use the U.S. Access Board Design Recommendations for Accessible Electric Vehicle Charging Stations.

c. The Contractor shall have at least 5% of the site’s EV charging spaces, but not less than one (1) such space, be accessible to persons with disabilities. If 5% calculates to a fraction, round the value up to the next whole number. This requirement is per parking area and is based on new plus existing EV charging spaces. The accessible EV charging spaces shall be in addition to any ADA-required accessible parking spaces.

d. Accessible EV charging spaces can share the existing access aisle with existing “van-accessible” designated parking spaces within the parking lot.

e. Accessible EV charging spaces may be used by anyone and do not have to be reserved for persons with disabilities.

f. Accessible EV charging stations require an accessible route on both sides of the vehicle space that connects to the charging station for easier access. There shall be a sufficient path of travel to the EV charging station so that someone can exit their vehicle, access the EV charging station, return to their vehicle and get to their destination. Accessible EV charging spaces shall include a parking space and striped access aisle(s) with a combined minimum width of 16’.

g. An accessible vehicle space at least 11 feet wide with an adjoining access aisle that is at least 5 feet wide is advisable.

h. There shall be a clear space in front of the EV charging station of at least 30 inches x 48 inches.

i. If the striped access aisles of the accessible EV charging station space abuts a sidewalk, there shall be a curb cut to access the connecting sidewalk or route.

j. The ground surface for accessible EV charging spaces should be firm, level, and have a slope of no more than 2% in any direction. In addition, at the controls of the EV charging station, there shall be a landing level (1:50/2%) measured in all directions.

k. Accessible EV charging spaces require a minimum of 8’ 2” vertical clearance along the vehicular route to the parking space.

l. Controls and operating mechanisms shall be operable with one hand and shall not require pinching or twisting of the wrist.

m. Reach Ranges

i. Forward reach: If the clear floor space only allows forward approach to the EV charging station, the maximum high forward reach is 48 inches and minimum low forward reach is 15 inches.

ii. Side Reach: If the clear floor space allows parallel approach to the EV charging station, the maximum high side reach is 54 inches and the low side reach is no less than 9 inches above the floor.

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9. Striping and Signage:

a. Striping

i. For each electric charging station installed the number of parking spaces shall be equal to the number of vehicles eligible to charge at one time and marked clearly through visible signage.

ii. There is existing white paint striping for the existing parking spaces. The Contractor shall paint the pavement green to indicate the parking space is designated for EVs to match the existing color and style of other public charging spaces in Rhode Island.

iii. Paint shall meet RIDOT 2026 Bluebook standard for roadway pavement.

iv. All new striping shall be added to the EV parking spaces and hatched areas for accessibility to clearly designate them as EV charging spaces as noted on the site plan.

v. The Contractor shall install directional signage to the EV charging station, starting at the entrance to the parking area of the station as noted on the site plan.

vi. There shall be at least four (4) new spots striped for the new EVSE charging spots at each location.

b. Signage

i. New signage shall be installed according to the plans to identify the charging stations and provide any necessary usage instructions.

ii. All new signage shall follow the MUTCD, including FHWA MUTCD memorandum on sign guidance.

iii. The signage shall indicate public EV parking spaces.

10. Electric Vehicle Supply Equipment Specification:

a. Level 3 DCFC: The respondent shall provide ChargePoint FHWA-compliant Express Plus Power with OMNI port holsters Direct Current Fast Charger (DCFC) or equivalent with a minimum of 4 required network-connected ports for the Level 3 DCFC devices. Alternate equipment is subject to state approval and must be proposed as a written question during the designated "Question and Answer " period as defined in the bid solicitation. A product specification sheet and performance data for each proposed alternate must be included.

b. The Contractor shall submit letters confirming the Level 3 chargers meet the NEVI specifications signed by the EVSE manufacturer to ensure that federal regulations are met.

c. Connector Types: Each DCFC port shall have a Combined Charging System (CCS) Type 1 connector. The DCFC charging ports may have other non-proprietary connectors so long as each DCFC charging port can charge a CCS-compliant vehicle. The connector shall be long enough to charge a vehicle parked in any orientation within the identified parking stalls shown in the attached site plan. An ADA compliant pedestrian access route shall be provided on all sidewalks and walkways. The connector shall not cross sidewalks or other pedestrian walkways that could create blockages, tripping hazards, or barriers to people with limitations in mobility.

d. Power Level:

i. Each DCFC charging port shall support output voltages between 250 volts DC and

920 volts DC.

ii. DCFCs shall have a continuous power delivery rating of at least 150 kilowatt (kW) and supply power according to an EV’s power delivery request up to 150 kW, simultaneously from each charging port at a charging station.

iii. Power sharing is permissible above the minimum 150 -kW per-port requirement for DCFCs.

e. Outdoor Use & Availability: Each charging station shall be available for outdoor use year-round, 24 hours per day, 7 days per week for use to the public. The EVSE shall be qualified to withstand extreme weather conditions, including temperature extremes, flooding, heavy rains, and high winds and is protected from malfunctions due to condensation.

f. Payment Method: The charging stations shall:

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i. Provide for secure payment methods, accessible to persons with disabilities, which at a minimum shall include a contactless payment method that accepts major debit and credit cards, and either an automated toll-free phone number or a short message/messaging system (SMS) that provides the EV charging customer with the option to initiate a charging session and submit payment;

ii. Not require membership for use;

iii. Not delay, limit, or curtail power flow to vehicles on the basis of payment method or membership; and

iv. Provide access for users that are limited English proficient and accessibility for people with disabilities. Automated toll-free phone numbers and SMS payment options shall clearly identify payment access for these populations.

g. Equipment Certification:

i. All chargers shall be certified by an Occupational Safety and Health Administration

(OSHA) Nationally Recognized Testing Laboratory (NRTL).

ii. All chargers shall be certified to the appropriate Underwriters Laboratories (UL) standards for EV charging system equipment.

h. Interoperability of Electric Vehicle Charging Infrastructure:

i. Charger-to-EV Communication. Charger software shall conform to ISO 15118-2 and be capable of Plug and Charge. Conformance testing for charger software and hardware should follow ISO 15118-4 and ISO 15118-5, respectively.

ii. Charger-to-Charger-Network Communication. Chargers shall conform to OCPP 2.0.1.

iii. Charging-Network-to-Charging-Network Communication. Charging networks shall be capable of communicating with other charging networks in accordance with Open Charge Point Interface (OCPI) 2.2.1.

iv. Network Switching Capability. Chargers shall be designed to securely switch charging network providers without any changes to hardware.

v. Connectivity: Charging network connectivity of electric vehicle charging infrastructure.

i. Charger-to-Charger-Network Communication.

i. Chargers shall communicate with a charging network via a secure communication method. See Security for more information about OCPP requirements.

ii. Chargers shall have the ability to receive and implement secure, remote software updates and conduct real-time protocol translation, encryption and decryption, authentication, and authorization in their communication with charging networks.

iii. Charging networks shall perform and chargers shall support remote charger monitoring, diagnostics, control, and smart charge management.

iv. Chargers and charging networks shall securely measure, communicate, store, and report energy and power dispensed, real-time charging-port status, real- time price to the customer, and historical charging-port uptime.

v. Charging-Network-to-Charging-Network Communication. A charging network shall be capable of communicating with other charging networks to enable an EV driver to use a single method of identification to charge at Charging Stations that are a part of multiple charging networks.

vi. Charging Network-to-Grid Communication. Charging networks shall be capable of secure communication with electric utilities, other energy providers, or local energy management systems.

vii. Disrupted Network Connectivity. Chargers shall remain functional if communication with the charging network is temporarily disrupted, such that they initiate and complete charging sessions, providing the minimum required Power Level.

11. Testing/Commissioning:

a. The Contractor shall be responsible for the commissioning and testing of the EV charging stations to ensure that they are fully operational, safe to use, and compliant with all the applicable Contract and NEVI standards. This includes verifying functionality of all

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b. Conformance testing for charger software and hardware should follow ISO 15118-4 and ISO 15118-5, respectively.

c. The charging stations shall be tested to ensure that they are functioning properly as required by OEM and NEVI and are safe to use.

d. The Contractor is required to submit a Test Plan for review to the State. The State will review and provide comment and edits within 15 days of receipt.

e. After the Test Plan is approved by the State, and the Contractor has installed the EVSE devices, the State shall monitor the administration of the Test Plan for Final EVSE Acceptance.

f. At a minimum, the Contractor Test Plan shall include the following items.

i. Grid Electric Quality: Test incoming voltage to EVSE. Ensure tolerance is within

480V +_ 7%.

ii. Grounding: Inspect grounding rod/ wiring from transformer to panel and within panel itself. Test for continuity connections of terminations that appear damaged or incomplete.

iii. Electrical Supply Equipment and Components

1. Test and inspect incoming 480V supply from transformer to panel. Perform

Meggar insulation test on incoming 480V feeder wiring.

2. Inspect breakers within electrical panel for damage and arc burns. Test mechanical functions as needed.

12. As-Built Drawings:

a. Contractor shall provide As-Built Construction Drawings in accordance with the Rhode Island Department of Transportation standards.

b. The As-Built Construction Drawings package shall include at a minimum:

i. Electrical General Notes and Single Line Diagram including cable schedule, block diagram of EVSE communications, controls and high voltage DC power wiring and raceways required by manufacturer from EVSE inverter cable to external EVSE dispenser pedestals (if applicable).

ii. The single line diagram from the utility transformer to EV charger and dispensing pedestals shall include:

1. Transformer size/rating

2. Electrical distribution switchgear metering, breakers, grounding, etc.

3. DC high voltage electrical wiring from charger inverter cabinet to dispenser pedestals (if applicable).

c. Charging equipment layout includes EVSE DC inverter cabinets with clearances, EVSE dispenser pedestals with clearances, electrical distribution equipment with clearances, metering equipment location, safety disconnect locations, transformer locations with clearances, communication panels (if applicable), internet gateway and panel (if applicable) and overhead lighting.

d. Project Site Plan including conduit handholes, limits of utility transformer, coordination with existing civil and public right of way, medium voltage electrical utility service routing, size, type, and rating from utility medium voltage switch or connection.

e. Charging Equipment Details & Elevations, at a minimum, shall include:

i. Service Load Calculations Table

ii. Grounding Details

iii. Distribution Panel Metering Detail

iv. Typical Arc Flash Label Detail

v. Specific details for conduit routing and bending radii.

vi. Handhole details and conduit routing

vii. Pre-cast concrete vault details and conduit routing.

viii. Pullbox Schedule

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ix. Utility Transformer Elevations and Details

x. Utility Transformer Clearance Elevation Detail

xi. Labeling of electrical supply equipment, transformers, disconnect switches, meters, EVSE inverter cabinets, and EVSE dispenser pedestals.

xii. Elevations detailing conduit “stub-up” locations and routing into the bottom of the EVSE inverter cabinets, EVSE dispenser pedestals, electrical distribution equipment, transformers, and meters.

13. Emergency Response Plan

a. The Contractor shall be responsible for developing and maintaining a site-specific

Emergency Response Plan (ERP) for the duration of the contract. The ERP must outline procedures for responding to safety incidents, including those involving EV charging equipment and electric vehicle battery hazards, and ensure that appropriate emergency protocols, de-energization steps, and coordination with local authorities are clearly defined and readily accessible.

SECTION C: CONTRACT TIME

Start of construction: Notice to Proceed from agency after issuance of Contract Agreement

Substantial completion: 12 Months from Notice to Proceed

Final completion: Construction (365 days)

See scope of work document for more schedule requirements.

1. The Installer shall complete or submit each element of work within the milestone dates described herein and complete all milestones, unless otherwise agreed to, or extended, in writing by the State.

2. The State has the right to suspend all work and/or payments if major project deliverables or milestones are not submitted according to the required timeframes below. The Installer shall not be compensated for project delay time due to the suspension of work.

3. After the Final EVSE Acceptance, project shall be complete.

4. Within six months of receipt of such notice, the successful Respondent installs the EV charging station equipment and has the device ready for administration of the Test Plan for Final EVSE Acceptance. A one-time extension of up to ninety (90) days may be requested to allow for unforeseen project delays, subject to approval by OER. For those projects that require new electric service and/or new construction projects, ninety (90) days shall begin after the utility service activation is complete.

Item Milestone Days from NTP % of Payment

1. Submit Materials and Test Plan to State for Review 45 Days 5%

2. Permitting & Utility Power Connection 90 -180 Days 20%

3. Mobilization 90 -180 Days 25%

4. Construction - Installation and Testing 180-300 Days 30%

5. Punch List Items 300-334 Days -

6. Final EVSE Acceptance 300 Days – 334 Days 20%

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*Unless the Contract is extended by the State, in which case these dates will be extended to conform to the Contract extension.

SECTION D: PASS / FAIL CRITERIA

In addition to pricing, the Respondent is also to provide evidence of compliance with the following items:

a. Copy of Master Electrician License.

b. Prior Experience with EVSE Installations. Must submit examples as required under scope of work.

c. Company qualifications: sustained experience with electric vehicle charging infrastructure and demonstrated experience delivering similar projects successfully is required to pass.

i. Please include staff resumes/CVs and describe EVSE qualifications and experience of key staff who shall be involved in this project, including their experience in Project Management, Electrical work and Civil work.

d. Work Plan including schedule based on the State of Rhode Island’s milestones.

e. Bid Surety Bond

***All items are required to be submitted at time of bid submission by Vendor or vendor may be disqualified.

SECTION E: BASE BID

Base Bid: Provide a cost quotation for the required services, see below.

1. Equipment and Material Costs: The quote should include a detailed list of all equipment and material required for the project, including the charging stations, protective bollards, conduit and wiring, electrical materials, signage and striping, storage for equipment during construction. The quote shall include the cost of each item, as well as any taxes, fees, or shipping costs associated with the purchase. Lastly, the quote shall include costs for the five-year ChargePoint Assure Maintenance Plan as its own line item.

2. Permitting Costs: The quote should include the estimated cost of all necessary permits and fees, including the electrical permit and any other permits required by local authorities.

SECTION F: LIQUIDATED DAMAGES

Liquidated Damages: $100 per day.