RFQ - WACoE Support Service.pdf

Solicitation No: FA483021QS017 Requirement: WACoE Support Services

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 utilizing Simplified Acquisition Procedures in FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED.

AVAILABILITY OF FUNDS

The Government intends to award for this service, HOWEVER FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS CONTRACT. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The solicitation number for this procurement is FA483021QS017 and it is issued as a Request for Quotation (RFQ).

All References to “offer” or “offeror” in the provisions, clauses, and addendum incorporated into this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively. Any quotation received in response to this RFQ is not binding until the Contractor either signs the purchase order issued at time of award, or starts performance.

This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2021-06, Defense Acquisition Circular (DAC) and Air Force Acquisition Circular (AFAC) 2021-0726. In accordance with FAR 52.219-1 the North American Industry Classification System (NAICS) is 621340. The small business size standard is $8 million. The Government intends to award a single contract from this solicitation. This acquisition will be set aside for Service-Disabled Veteran-Owned Small Businesses in accordance with FAR 19.203(c).

Description: The purpose of this RFQ is to acquire WACoE Support Services (WSS), which include personal services for one (1) Exercise Physiologist and two (2) Athletic Trainers, and non-personal services for one (1) Administrative Assistant for the 93d Air Ground Operations Wing (93d AGOW) at Moody AFB, GA in accordance with Attachment 2: Performance Work Statement (PWS).

FOB Point: Destination (Moody AFB, GA.)

Period of Performance:

Base Period:

Administrative Assistant: 16 November 2021 - 15 November 2022 Athletic Trainers: 26 November 2021 - 15 November 2022 Exercise Physiologist: 11 December 2021 - 15 November 2022

Option 1: 16 November 2022 through 15 November 2023 Option 2: 16 November 2023 through 15 November 2024 Option 3: 16 November 2024 through 15 November 2025 Option 4: 16 November 2025 through 15 November 2026

All offerors must be System for Award Management (SAM) registered and the online representation and certification in SAM must be completed. Information concerning SAM requirements may be viewed via the internet at https://sam.gov/content/home or by calling 866- 606-8220, or 334-206-7828 for international calls. Offerors that reject the terms and conditions of the solicitation may be excluded from consideration.

The FAR, Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition Regulation Supplement (AFFARS) provisions and clauses at Attachment 1 apply to this RFQ and clauses in this attachment will be incorporated into the resulting contract. All provisions and clauses may be viewed in full text via the internet at https://www.acquisition.gov/.

The Certificate of Compliance with Insurance Requirements at Attachment 6 will also apply to the solicitation for the Administrative Assistant position.

Response Time: Quotations will be accepted electronically no later than 2:00 PM EST on Wednesday, 22 September 2021. All quotations shall be marked with the RFQ number and title.

Email quotations shall be sent to both the primary and alternate points of contact identified below, as well as the 23 CONS Services Flight Org Mailbox at 23CONS.LGCB@us.af.mil.

The provision at FAR 52.212-1, Instruction to Offerors - Commercial Items, applies to this acquisition.

Quotations shall contain the following information: RFQ Number; Time Specified for Receipt of Quotations; Name, Address, and Telephone Number of Offeror; System for Award Management (SAM) DUNS Number and CAGE Code; Name and Email address of Representative authorized to discuss quote; Any Discount Terms; and Acknowledgement of all Solicitation Amendments (if applicable). Quotations shall also include the following required documentation:

1. Price: Quoted prices shall be submitted using the Pricing Schedule at Attachment 3 and in typed format for legibility. Offerors shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231). Offerors rejecting the terms and https://sam.gov/content/home https://www.acquisition.gov/ mailto:23CONS.LGCB@us.af.mil conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 2015-4493 Rev. 15, dated 7/21/2021, at Attachment 4, applies to the Administrative Assistant position. Exercise Physiologist and Athletic Trainer positions are of a professional capacity in accordance with 29 C.F.R. Part 541, therefore the Wage Determination does not apply to those positions.

2. Technical: The offeror must submit qualifying documentation, to include resumes and degree/education/certification certificates, for intended candidates to perform the requested services. The qualifying documentation for each candidate will be referred to as a qualifying package, as stated in Technical Exhibit 1 of the Performance Work Statement (PWS).

Qualifying documents shall clearly show that the offeror is capable of submitting acceptable candidates in accordance with sections 1.3 and 1.4 of the PWS. Since there are two (2) Athletic Trainers requested for this requirement, the offeror shall submit two (2) qualifying packages for two (2) different intended candidates to perform requested services.

3. Past Performance: The Contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last three (3) years prior to the closing date of the solicitation. References for past performance shall either be completed on the Past Performance Questionnaire (PPQ) at Attachment 5 or be a Contractor Performance Assessment Reporting System (CPARS) assessment report and include a point of contact, their phone number, email address, name of the company, contract number (if applicable), initial contract cost, and period of performance.

4. Insurance Compliance: The Insurance Certification Form at Attachment 6 shall be completed and submitted with the quotation, which will apply to the Administrative Assistant Position.

5. Contractor Information: The Contractor Information Form at Attachment 7 shall be completed and submitted with the quotation.

6. Solicitation Amendments: Acknowledgement of all solicitation amendments is required with submission of quotations.

7. Air Force Medical Services Business Associates Agreement (AFMS BAA): Completion of the AFMS BAA is not required for award, but completion will be required by the awarded contractor within fifteen (15) calendar days of contract award.

Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the offeror whose quotation is judged to represent the best value to the Government based on Price, Past Performance, and Technical Factors.

1. Price: Evaluation of price will consider the total of the annual prices for all contract years

(base plus all options, including a possible six-month extension), with each year’s price evaluated as the sum of the prices of all contract line items (CLINs) for that year. Each CLIN price will be evaluated as the quantity multiplied by the unit price, rounded to the nearest cent.

A potential six-month extension IAW the clause FAR 52.217-8 will be evaluated at the pricing of the final option year divided by two. In the event of an extension under this clause, it will be exercised at the prices of the prior contract year.

2. Technical: The technical aspect of this RFQ will be evaluation of qualifying packages to determine if the offeror is capable of submitting acceptable candidates for Exercise Physiologist, Athletic Trainer, and Administrative Assistant positions.

Technical will be evaluated on an “Acceptable” or “Unacceptable” scale as defined below.

DEFINITION RATING

Technical approach meets the requirements of the solicitation. Acceptable Technical approach does not meet the requirements of the solicitation. Unacceptable

In order to be technically acceptable, offerors shall submit qualifying packages for one (1) Exercise Physiologist, two (2) Athletic Trainers, and one (1) Administrative Assistant as stated in the FAR 52.212-1 provision addendum, paragraph 2, of this RFQ. If the offeror does not submit a qualifying package for one (1) or more of the requested positions, the offeror will be deemed “Unacceptable” on the technical aspect of the RFQ.

3. Past Performance: Recent, relevant Past Performance will be evaluated on an Acceptable/Unacceptable scale as defined below. For the purpose of this solicitation, recency is performance occurring within the last three (3) years from the period of the solicitation release date. For the purpose of this solicitation, relevancy is defined as performance of services similar in scope to this requirement with a period of performance of at least one (1) year.

Past Performance will be evaluated on an “Acceptable” or “Unacceptable” scale as defined below.

DEFINITION RATING

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (See note below).

Acceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Unacceptable

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered” acceptable”.

Evaluation of past performance will also consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, PPIRS), direct business experience with the offeror, or similar.

Quotations must be evaluated as Acceptable in Past Performance to be considered awardable. If a proposal receives an Unacceptable rating, the offeror will not be considered for award.

Although only recent, relevant past performance will be evaluated for award, poor performance ratings or other negative information regarding non-recent and/or non-relevant past performance will be evaluated for contractor responsibility IAW FAR 9.104-1(c) and FAR 9.104-3(b) and may still result in disqualification from award.

The government reserves the right to obtain and evaluate past performance information from any sources it deems appropriate.

An offeror may be given the opportunity to clarify certain aspects of their proposals, such as, the relevance of an offeror’s past performance information (as related to this acquisition), and adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Questions and Answers: Should you have any questions about this requirement, please submit them no later than 2:00 PM EST 15 September 2021. All questions must be submitted via email.

Answers to all questions will be posted to SAM.gov prior to close of the solicitation with ample time for quotations to be submitted taking questions and answers into account.

Primary Point of Contact: Jesseca C. Edralin, Email: jesseca.edralin.1@us.af.mil, Phone: 229- 257-3676 Alternate Point of Contact: Gerard J. Entwisle, Email: gerard.entwisle.2@us.af.mil, Phone: 229- 257-2509 Alternate Point of Contact: Organization Box, Email: 23CONS.LGCB@us.af.mil

ATTACHMENTS:

Attachment 1 – Provisions and Clauses Attachment 2 – Performance Work Statement (PWS) Attachment 3 – Pricing Schedule Attachment 4 – DOL Wage Determination 15-4493 Rev. 15 Attachment 5 – Present / Past Performance Evaluation Questionnaire Form Attachment 6 – Insurance Compliance Form Attachment 7 – Contractor Information Form Attachment 8 – AFMS Business Associate Agreement mailto:jesseca.edralin.1@us.af.mil mailto:23CONS.LGCB@us.af.mil