REQUEST FOR QUOTATIONCity of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604

Construction & Maintenance

Safety Building Pump and VFD Replacement Purchase Requisition Number 10009008

Issued By Department of Public Service / Division of Facility and Fleet Operations

Date Issued 10/23/2026

Response Submission Date and Time

Tuesday, November 10, 2026 at 1:30 PM EST Bids will be read at 2:00 PM EST

Submit online through PlanetBids:

https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The City of Toledo – Facilities is requesting proposal to replace two circulation pumps with new Taco pump assemblies and replace one variable speed drive unit.

Scope of Work

Pump Replacement (like for like):

1. Isolate, drain, and disconnect the two existing pumps.

2. Remove and dispose of both existing pumps.

3. Furnish and install two new Taco pump assemblies.

4. Modify the existing piping and fittings as necessary to accommodate the new pump dimensions and connection locations.

5. Furnish and install required reducers, fittings, flanges, gaskets, and related piping materials.

6. Reconnect the existing electrical wiring to the new pump motors.

7. Refill the system and inspect all new connections for leaks.

8. Start and test both pumps for proper operation.

VFD Replacement (like for like):

1. Disconnect and remove the existing variable speed drive.

2. Furnish and install one reconditioned ABB replacement drive.

3. Reconnect the existing power, motor, and control wiring.

4. Program the replacement drive using the existing operating parameters when available.

5. Start and test the drive for proper operation.

6. Verify the connected motor starts, stops, and responds to the existing control system.

Specifications:

· System shutdowns, draining and restarts to be coordinated with City of Toledo and TPD

· Electrical upgrades are not included

· Asbestos or hazardous-material removal should be included

· Insulation replacement included

· Repairs to concealed piping or other unforeseen piping issues will be addressed as a change order

· VFD unit can be reconditioned unit, if applicable

· Any additional repairs to VFD besides replacing will be addressed as a change order

· All work to be performed on normal business hours (Monday-Friday, 7a-3:30p)

· All workers, both main contractor and any sub-contractors are subject to TPD background screening before access to building can be granted

· All bids to included estimated time of completion from approved PO

LOCAL PREFERENCE

The description of and procedure to apply local preference to complainant bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

TARIFFS

Proposers must clearly identify any portion of their pricing that may be subject to fluctuation due to current or future tariffs, duties, or trade restrictions imposed by the United States or other governing bodies. If any materials, products, or components included in the proposal are subject to tariffs or similar trade measures, the proposer should identify these items and specify the associated cost impact within the pricing section of their proposal. The awarded contractor shall not adjust pricing after contract execution unless such adjustment is directly attributable to a documented and material change in tariff costs that could not have been reasonably anticipated at the time of the proposal.

Any request for price adjustment due to tariff changes must include detailed supporting documentation and will be subject to review and approval by the City.

PREVAILING WAGE

This is a prevailing wage project. The latest prevailing wage rates at the time this bid was posted are available on the “Documents” tab of this bid in PlanetBids. The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start dates and weekly thereafter. Please Note; Pre-Construction meeting w/ Compliance is required prior to work starting.

PRE-BID MEETING

There will be a pre-bid meeting held on October 26 at 2:00pm at 525 N Erie St. We will meet at the garage door entrance on Jackson Street. Attendance is strongly encouraged. Failure to attend may result in the likelihood that your bid may not be scored lowest and best.

CONTRACT AWARDS CRITERIA FOR CONSTRUCTION, ALTERATION, AND/OR RENOVATION PROJECTS Please find the criteria to identify the lowest and best bidder for construction, alteration, and/or renovation projects in excess of one hundred thousand dollars ($100,000), under the Toledo Municipal Code section 187.12.

PROJECT LABOR AGREEMENT (PLA)

Toledo Municipal Code Section 187.12(d) requires the successful bidder of a public improvement contract of $100,000 or greater, which is funded by the City of Toledo or other sources that do not exclude Project Labor Agreements (“PLA”), to enter into a PLA with the Northwest Ohio Building and Construction Trades Council (“NWOBTC”).

Once the successful bidder is notified of bid award, a pre-job conference shall be held within fifteen (15) days of the award notification between the Bidder and the Northwest Ohio Building and Construction Trades Council (“NWOBTC”). An executed Project Labor Agreement must be delivered to the Division of Purchases and Supplies within fifteen (15) working days from pre-job conference with NWOBTC. An executed Project Labor Agreement must have the signature of the lead contractor and the Executive Secretary of the Northwest Ohio Building and Construction Trades Council at a minimum to be deemed valid. A template PLA is attached to this bid for your review.

The successful bidder, and all of the bidder’s contractors and subcontractors, must comply with and adhere to all of the provisions of the PLA executed with the NWOBTC.

PERFORMANCE BOND & PAYMENT BOND (may be applicable per TMC 187.28) Every contract involving an expenditure of the amount of forty thousand dollars ($40,000) or more for the performance of work and labor and for the installation of equipment upon any street, highway, bridge, building or other public improvement in which both labor and material are involved, shall be accompanied by a bond in the Ohio statutory form, in an amount not less than the bid price, of the contractor to the City, guaranteeing the performance of the contract according to its provisions and payment of all lawful claims of subcontractors, material suppliers and laborers for work performed or materials furnished in performing the contract, and indemnifying the City against damages suffered by failure to perform the contract. Such bond shall be for the benefit of any subcontractor, material supplier or laborer having a just claim as well as the City.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project can be accepted via e-bid only through the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Construction Project Paperwork*

· Line Items

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor*

· Bureau of Worker’s Compensation Certificate

· Tax Exemption Certificate* *Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

Preliminary Bid results will be available within 1-2 business days on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

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