RFQ-revised RE.docx

REQUEST FOR QUOTATION

City of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604

Construction & Maintenance

Concrete/Asphalt Restorations in Lucas County 2026 Purchase Requisition Number 10007979

Issued By Department of Public Utilities

Date Issued October 16, 2026

Response Submission Date and Time

Tuesday, November 3, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST

Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The City of Toledo, Division of Water Distribution, is requesting quotes for the replacement of concrete and asphalt, following the repair or water mains and services located outside the limits of the City of Toledo, in Lucas County. There are 7 pending asphalt repair locations totaling 307 square feet and 15 concrete repair locations totaling 579 square feet. See attached list of restorations and sizes.

All materials and methods shall comply with the latest edition of the ODOT Construction and Material Specifications. Each pending repair has a work order with current pictures and will require pictures to be submitted to the City upon completion of the repair. The city will also have an inspector visiting sites. Repairs are to be completed based upon the size bid. The list of all pending repairs including sizes is attached.

It is the intent of the City of Toledo to select the bid which provides the best quality of work, best cost, and greatest benefit to the City of Toledo over the life of the product. As such, the City of Toledo reserves the right to reject any or all proposals and further, reserves the right to waive any informality or irregularity in the proposals.

All prospective bidders are urged to fully examine the project sites and to familiarize themselves with all matters pertaining to the project.

Traffic must be maintained during all parts of construction.

All materials and construction shall conform to the most recent Construction Standards and Specifications of the City of Toledo, Ohio, and/or State of Ohio, Department of Transportation Construction and Material Specifications.

Following completion of back filling and grading operations at a particular location, the disturbed ground shall be covered with a minimum of four inches (4") of topsoil. All work associated with furnishing and placing topsoil, seeding and mulching (including commercial fertilizer) shall conform to ODOT Item 653 and Item 659 respectively as amended by the City of Toledo.

LICENSING & AWARD

Those bidding on this contract as well as any subcontractor employed under this contract by the bidder must possess a valid City of Toledo Sidewalk Contractors license. The determination or the volume of work the contractor is capable of completing shall be made according to the amount of equipment and manpower available to do the work and past performance of contracts. In all cases, this determination shall be made in the best interest of the City of Toledo.

MATERIALS AND PRODUCTION

All materials and construction shall conform to the 2023 Construction Standards and Specifications of the City of Toledo, Ohio, and/or January 1, 2023 State of Ohio, Department of Transportation Construction and Material Specifications and the City of Toledo, Division of Engineering Services Part “A” & Part “B” Standards – 2023.

PROTECTION & OPENING TO TRAFFIC

The work sites are public. Work sites are not to be left in an unsafe condition. Every site shall be secured and safe for the public on a daily basis prior to the contractor leaving the site.

Completed concrete sidewalks, steps and curb ramps shall not be open to pedestrian traffic until at least 24 hours have elapsed from the time the concrete work is finished. Driveway aprons and pavement shall be protected from heavy loads until 48 hours have elapsed. Concrete shall be Class QC 1 meeting the requirements of ODOT Item 499. The City may require the contractor to place Medium Set concrete, Class QC MS at isolated locations to facilitate an early opening to traffic. All driveway concrete shall be Class MS Concrete.

If pedestrian or bicycle traffic damages the completed sidewalks, steps, or curb ramps before the concrete has sufficiently hardened, the Contractor shall be held responsible for correcting said damage. If corrections are not made before the concrete has initially set, the damaged areas shall be removed and replaced. Cost for this work shall be at the Contractor's expense.

SUBGRADE PREPARATION/CORRECTION

Prior to placing any concrete, embankment, or granular fill material, all sod, roots, grass, brush or vegetation within the work limits shall be removed.

If existing subgrade material is determined to be unsuitable, it shall be removed to the depth specified by the Engineer and backfilled with approved granular material. The granular material shall be placed and compacted in layers not to exceed four inches (4") in compacted thickness. Each layer shall be compacted by means of mechanical tampers in accordance with ODOT Item 203.

All depressions and/or adjustment for elevation of any portion of the subgrade below the sidewalk shall be filled with a compactable material approved by the engineer.

**IMPORTANT**

For adjustments in elevation, any portion of the subgrade that is excavated below the bottom of the sidewalk or driveway shall also be filled with a compactable material approved by the engineer. When it is necessary to raise the sidewalk/driveway to match existing grade or to provide proper drainage, the compactable materials used shall be included in the cost of the appropriate 608 bid item up to 3” for Sidewalks and Driveways and 5” for Sidewalks and Driveways raised by tree roots. No additional compensation over and above the unit price bid for the sidewalk or driveway bid item shall be granted for excavation or embankment necessary for the aforementioned conditions.

CLEANING THE SITE

The Contractor shall remove all surplus material, dirt and rubbish upon completion of walk removal, driveway removal and curb removal.

Upon completion of work, the Contractor shall remove all tools, equipment and any other belongings, leaving the entire site free of debris, concrete construction materials (i.e., nails, forms, cure buckets, barricades expansion materials, etc.). The site shall be left clean and in good condition.

The Contractor shall complete all restoration including re-grading, topsoil and seeding no later than three (3) calendar days after the concrete is placed.

The Contractor is responsible for properly disposing of waste construction materials at a proper disposal facility. The Contractor shall ensure that the concrete trucks do not washout in the City right-of-way (i.e., street, alley, catch basins, etc.) and/or on private property. The Contractor shall deposit all waste concrete and slurry into a containment device and dispose of this material from the work site each day.

Upon City approval, the Contractor may stockpile construction materials (i.e., stone, topsoil, etc.) in the street/public right-of-way for up to eight (8) hours during a workday. The construction materials shall be protected, not interfere with traffic, and must be removed the same day it is stockpiled. Immediately after the material is removed, the stockpiled area must be cleaned and restored to its original condition. Storm water pollution protection devices must be used as necessary to prevent the stockpiled material from entering the public sewer system. At no time shall the Contractor use a vacant lot to store equipment or materials.

No additional compensation will be granted to the Contractor for work described in this section. Costs shall be included in the unit price bid for the appropriate sidewalk or driveway item. The Contractor will not be compensated for work done at any location at which the provisions of this section have not been met to the satisfaction of the Engineer.

REQUIREMENTS FOR THICKNESS OF SIDEWALKS AND DRIVEWAYS

Concrete sidewalks shall be a minimum of four inches (4") thick. Driveway aprons and sidewalks that are adjacent to and/or through driveways shall be a minimum of six inches (6") thick. The contractor shall place eight-inch (8”) thick or greater driveways, only as directed by the Engineer. Concrete six inches (6”) thick or greater shall be Class MS.

One core per panel may be taken to determine the thickness of sidewalks and driveways constructed under this contract. Cores may be taken at random locations as determined by the Engineer at no cost to the Contractor unless material is found to be deficient in thickness, then the contractor will incur the cost of coring.

In addition, if a sidewalk or driveway constructed under this contract is found to be of insufficient thickness, that walk or drive will be replaced within 5 days of notification at the contractor’s expense.

RESTORATION ITEMS FOR CONCRETE WALK, DRIVE, OR CURB

Following completion of back filling and grading operations at a particular location, the disturbed ground shall be covered with a minimum of four inches (4") of topsoil. All work associated with furnishing and placing topsoil, seeding and mulching (including commercial fertilizer) shall conform to ODOT Item 653 and Item 659 respectively as amended by the City of Toledo. Cost for this work shall be included in the appropriate concrete bid item.

The Contractor shall provide test results from a certified testing laboratory certifying the topsoil to be used for the program meets City of Toledo specifications prior to work commencing.

SIDEWALK, DRIVEWAY APRON, CURB OR PAVEMENT REMOVAL AND REPLACEMENT

The Water Distribution Representative shall determine the extent of removal of existing sidewalk, driveway aprons, curb or pavement. All removal areas shall be saw cut full depth by use of a power saw equipped with water so that the edge has a neat line. The cost for said saw cutting, removal of existing concrete, asphalt, or other type of pavement shall be included in the unit price bid for the appropriate sidewalk, driveway apron, curb or pavement item.

The Contractor shall not perform any removals on Friday if the following Monday is a City Holiday unless the removed areas will be poured back the next day.

The Contractor shall excavate a maximum of nine-inches (9”) width on each side of the sidewalk when removing to allow form placement and to reduce unnecessary damage to adjacent lawns.

Clear curing compound shall be used in Historic districts as stated in standard specifications.

Any slabs of sidewalk or driveway not originally designated for removal that are damaged or moved in the process of removing adjacent slabs shall be removed and replaced at the Contractor's expense.

Absolutely no patching of slabs will be allowed. The limits of removal will be determined by the Water Distribution Representative and may include removal of the entire slab.

At no time shall trucks (i.e., Concrete Trucks, Dump Trucks, etc.) leave the roadway.

When sidewalk/driveway work is adjacent to asphalt pavement or asphalt parking lots, the asphalt shall be saw cut and removed to allow forms to be placed. Within seven (7) calendar days of the concrete work being completed, the asphalt shall be replaced using Item 448- Asphalt Concrete Surface Course, Type 1, PG 64-22.

If it is determined by the Water Distribution Representative that a street has been damaged by heavy equipment used in conjunction with work in this contract, the Contractor shall be required to replace the damaged pavement at his expense.

At locations where curb, monolithic curb & drive apron, or monolithic curb & walk are reconstructed, the gutter joint shall be sealed with asphalt cement within seven (7) calendar days after completion of the work.

Upon request, the contractor shall make available existing sandstone curb or walk sections. The Contractor shall stack the salvaged sandstone curb/sidewalk panels on private property as directed adjacent to the right-of-way. Salvaging the sandstone curb/sidewalk panels shall be at no additional charge to the City of Toledo.

TEMPERATURE OF CONCRETE AT POINT OF PLACEMENT

When the ambient air temperature is thirty-five (35) degrees Fahrenheit or below, the temperature of the concrete immediately after placement shall be between fifty (50) degrees Fahrenheit and eighty (80) degrees Fahrenheit.

The subgrade or subbase on which concrete is to be placed shall be entirely free of frost when concrete is deposited.

If the contractor pours concrete and the atmospheric temperature is 32 degrees Fahrenheit or less at the time of the concrete pour, the Contractor will be required to use concrete insulating blankets. Placing concrete insulating blankets will be at no additional cost to the City of Toledo.

CONCRETE FORMS

The forms shall be securely held to line and grade and shall at no time deviate more than ¼ inch from an accurate template ten feet (10') in length. Forms shall be cleaned and oiled after each use. Forms shall be removed after the concrete has initially set but in no case shall they be removed later than two (2) days after the concrete is placed. All honeycomb must be corrected immediately following removal of forms.

BACKFILLING

All excavated areas shall be free of foreign material, debris and rubbish prior to backfilling.

Following removal of the forms and correction of all honeycombs, the edges of the concrete shall be coated with curing material at the approved application rate. When the curing material has completely dried, suitable soil material shall be used to backfill against the exposed edges of the walk/drive or curb. Backfill materials shall be placed in accordance with Item 203.06 and mechanically compacted.

SURPLUS EXCAVATION & DEBRIS

Prior to commencing work, the Contractor and all Sub-contractors shall provide a map or detailed description of all proposed haul routes and dumpsites, which will be utilized throughout the duration of this contract. The proposed routes and dumpsites will require the review and approval of the City of Toledo, Division of Transportation.

COMPLETION OF WORK

The following construction items shall be completed within the time limits specified. At the discretion of the Engineer, liquidated damages may be levied in the amount of $500.00 per day per address for work not completed in accordance with the timelines listed under items A, B, C, and D below.

A. Upon removal of walk, drive or curb, the Contractor shall remove all surplus material, dirt and rubbish from the site.

B. Concrete shall be placed within 48 hours of removal of the existing curb, sidewalk and/or driveway.

C. In no case shall forms be removed later than two (2) calendar days after concrete is placed.

D. All restoration, including regrading, topsoil and seeding, shall be completed no later than three (3) calendar days after concrete is placed.

ITEM DESCRIPTIONS

Item 441 – Asphalt Concrete Surface Course, type 1, (PG64-22):

The unit price bid for asphalt concrete shall include the furnishing and placing of Item 407 Rubberized Tack Coat at a rate of 0.05 gal. /sq. yd. prior to the application of said asphalt concrete. This contingency item has been included for areas where sidewalk/drive replacement is abutting an existing parking lot or drive.

Item 611 – Manhole/Catch Basin Adjusted and/or Reconstructed to Grade:

All structures included in these items shall be constructed in accordance with the methods outlined in the 2023 City of Toledo Construction Standards. When it is necessary for the structure to be raised or lowered to conform to the final grade of the sidewalk surface, the frame of the casting shall be set in a mortar bed to the proper elevation and expansion joint material shall be placed around it. A concrete collar is not required for adjustments made in the sidewalk. When the structure is in concrete base or finished pavement, the pavement shall be saw cut to full depth prior to removal, to the limits marked out by the Water Distribution Representative. All structures in the pavement area must be completed within 72 hours of beginning work, including backfilling behind the curb. Cost for necessary pavement and/or curb removals and replacement shall be included in the unit price bid for the appropriate item. All repair work shall include plastering the inside and outside walls with a minimum 1/4" thickness of plaster, within limits of work.

Extreme care shall be exercised to prevent earth or debris from entering into the pipe or structure. All such earth or debris resulting from construction operations shall be removed from the pipe, manhole and/or catch basin before final acceptance by the City.

When said structures are reconstructed to grade, the work shall consist of the removal, replacement and/or repair of existing walls down to the bottom spring line as necessary.

In the event that an existing catch basin or inlet is adjusted/reconstructed to grade for an extended period of time prior to the paving of the asphalt surface course, the Contractor shall take the appropriate measures to maintain the surface runoff so that ponding will not occur.

Cost for all work, including the removal, cleaning and resetting of existing castings, shall be included under the appropriate 611-bid item. These items shall only be used at the direction of the Engineer.

Item Special – Curb Drain Replacement:

Whenever curb is to be replaced where an existing drain tile extends through the curb, the Contractor shall replace said curb drain. Replacement shall include the necessary removal of the existing pipe and installation of Item 611 - 4” Conduit, Type C per 707.41. Proper connections shall be made as per requirements under 611.08 as amended by the City of Toledo. Payment for this item shall be on an “each” basis under Item Special – Curb Drain Replacement.

REMOVALS, GRADING AND MEASUREMENT OF QUANTITIES

Limits of all removals and replacements shall be only as directed by the Water Distribution Representative.

The Contractor must notify the Water Distribution Representative if it becomes necessary to do extra work (i.e., work not marked out by the City inspector). In addition, whenever extra work is completed, it must be brought to the attention of the Water Distribution Representative the same day it is performed or it will result in non-payment by the City. The Contractor shall provide the Water Distribution Representative with a list of completed sidewalk locations by address after each workday. The measurement and agreement of work quantities shall be performed on a weekly basis.

Residential driveway aprons will be paid for in square feet. The length of the drive will be measured from the back of curb, (if applicable), to the face of the sidewalk and the width will be measured across the drive midway between the face of sidewalk and the road. The drop curb along the end of the drive at the road shall be integral with the drive.

Any saw cutting of existing sidewalk and/or concrete island/median required to facilitate placement of proposed pedestrian curb ramps shall be included in the unit price bid for the appropriate sidewalk item.

Grading and restoration of lawn areas disturbed due to construction of various contract items (i.e. sidewalk, drive, pedestrian curb ramp, etc.) shall be included in the unit price bid for the appropriate item.

VALVE BOXES

Whenever a valve box(es) exists within a sidewalk and/or drive that is to be reconstructed, the contractor will be responsible for picking up new valve boxes from the respective utility owner if deemed necessary to replace the box. Cost for this work and installing said box shall be included in the respective concrete item.

ADDRESS LIST

A list of addresses and description of the repair is included with the bid documents.

NOTIFICATION TO PROPERTY OWNERS

The Contractor shall provide and deliver notification to the property owners where driveway and/or sidewalk work is scheduled to be performed. This notification shall be distributed to the property owner at a minimum of 48 hours prior to commencing work.

Failure to deliver the above-mentioned notice will result in liquidated damages of $100.00 per address.

COMMUNICATION AND SUPERVISION

The Contractor shall also be equipped with cellular phone capabilities along with voice mail to facilitate communication and provide immediate contact with the City and property owners throughout the contract.

The Contractor’s superintendent/supervisor shall be available at all times during construction and shall address any reported property owner complaints within 48 hours of notification by the City

Failure of contractor to address property owners’ complaints shall result in withholding the partial payment until the matter has been settled.

CONCRETE WALKS

Contractor shall remove and replace Concrete Walks at locations specified in the contract documents. This work shall include but is not limited to all necessary materials, labor and equipment necessary for removal and placement of new walks including restoration. Restoration shall include topsoil, final grading, seeding and mulching including commercial fertilizer.

PREVAILING WAGE

This is a prevailing wage project. The latest prevailing wage rates at the time this bid was posted are available on the “Documents” tab of this bid in PlanetBids. The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start dates and weekly thereafter. Please Note; Pre-Construction meeting w/ Compliance is required prior to work starting.

PROJECT LABOR AGREEMENT (PLA)

Toledo Municipal Code Section 187.12(d) requires the successful bidder of a public improvement contract of $100,000 or greater, which is funded by the City of Toledo or other sources that do not exclude Project Labor Agreements (“PLA”), to enter into a PLA with the Northwest Ohio Building and Construction Trades Council (“NWOBTC”).

Once the successful bidder is notified of bid award, a pre-job conference shall be held within fifteen (15) days of the award notification between the Bidder and the Northwest Ohio Building and Construction Trades Council (“NWOBTC”). An executed Project Labor Agreement must be delivered to the Division of Purchases and Supplies within fifteen (15) working days from pre-job conference with NWOBTC. An executed Project Labor Agreement must have the signature of the lead contractor and the Executive Secretary of the Northwest Ohio Building and Construction Trades Council at a minimum to be deemed valid. A template PLA is attached to this bid for your review.

The successful bidder, and all of the bidder’s contractors and subcontractors, must comply with and adhere to all of the provisions of the PLA executed with the NWOBTC.

PERFORMANCE & PAYMENT BOND (may be applicable per TMC 187.28) Every contract involving an expenditure of the amount of forty thousand dollars ($40,000) or more for the performance of work and labor and for the installation of equipment upon any street, highway, bridge, building or other public improvement in which both labor and material are involved, shall be accompanied by a bond in the Ohio statutory form, in an amount not less than the bid price, of the contractor to the City, guaranteeing the performance of the contract according to its provisions and payment of all lawful claims of subcontractors, material suppliers and laborers for work performed or materials furnished in performing the contract, and indemnifying the City against damages suffered by failure to perform the contract. Such bond shall be for the benefit of any subcontractor, material supplier or laborer having a just claim as well as the City.

LOCAL PREFERENCE

The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

TARIFFS

Proposers must clearly identify any portion of their pricing that may be subject to fluctuation due to current or future tariffs, duties, or trade restrictions imposed by the United States or other governing bodies.

If any materials, products, or components included in the proposal are subject to tariffs or similar trade measures, the proposer should identify these items and specify the associated cost impact within the pricing section of their proposal. The awarded contractor shall not adjust pricing after contract execution unless such adjustment is directly attributable to a documented and material change in tariff costs that could not have been reasonably anticipated at the time of the proposal.

Any request for price adjustment due to tariff changes must include detailed supporting documentation and will be subject to review and approval by the City.

CONTRACT AWARDS CRITERIA FOR CONSTRUCTION, ALTERATION, AND/OR RENOVATION PROJECTS Please find the criteria to identify the lowest and best bidder for construction, alteration, and/or renovation projects in excess of one hundred thousand dollars ($100,000), under the Toledo Municipal Code section 187.12.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project can be accepted via e-bid only through the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Construction Project Paperwork*

· Line Items

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor*

· Tax Exemption Certificate* *Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Certificate of Insurance, naming the City of Toledo as an additionally insured – requirements available on the “Documents” tab of PlanetBids

· Worker’s Compensation Certificate

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

Preliminary Bid results will be available within 1-2 business days on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

APPENDIX I. Pavement Repair Specs for ODOT Major Roadways (Central Ave repair)

Surface pavement repairs shall be full width of the lane, from the previous pavement construction joint to the edge of pavement, no practical width repairs. All repairs are to be seal per ITEM 423 CRACK SEALING, HOT APPLIED

Typical pavement build up, with Central Ave traffic superpave mix design is required.

1 1/2inches Item 442 Superpave Asphalt Concrete surface course, 12.5mm Type A 70.22M (446) 407 Tack Coat 0.05 gal/sy 1 3/4inches 442 Superpave Asphalt Concrete intermediate course, 12.5mm Type A 64.28 (446)* *Can use surface mix Item 442 Superpave Asphalt Concrete surface course, 12.5mm Type A 70.22M (446) for intermediate for such a small quantity.

8 inches 301 Asphalt Concrete base.

Appendix II. Water Distribution Pending Restorations – County

Concrete sidewalk 4”

Concrete sidewalk 6”

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