RFQ R00B7600038 - Home Accessibility Modification CS #26-10) B. Jones (FINAL).pdf

Maryland State Department of Education, Division of

Rehabilitation Services (MSDE, DORS)

Request For Quote (RFQ)

Home Accessibility Modification for DORS Client (CS #26-10)

RFQ Number: R00B7600038

Release Date: September 9, 2026

This is a Certified Small Business (CSB), formally known as Small

Business Reserve (SBR), Designated Procurement

Minority and Veteran-owned businesses are encouraged to respond to this solicitation.

Maryland State Department of Education, Division of Rehabilitation Services (MSDE, DORS)

RFQ # R00B7600038

Request for Quotation Home Accessibility Modification for DORS Client CS #26-10

Issue Date: September 9, 2026

Title: Home Accessibility Modification for DORS Client CS #26-10

Procurement Officer: Brittany Owens Brittany.Owens1@maryland.gov

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL

PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07.

I. Purpose and Background

The Maryland State Department of Education, Division of Rehabilitation Services (MSDE, DORS or the "Department”) is seeking to procure the services of a general contractor to perform home accessibility modifications and residential construction for a DORS consumer.

The Maryland Department of Rehabilitation Services (DORS) administers the Vocational Rehabilitation Program in Maryland in accordance with the Rehabilitation Act of 1973, as amended. This is a state-federal program that provides services to eligible persons with disabilities to assist them in becoming employed or remaining independent in their living situation. The mission of DORS is to provide leadership and support promoting employment, economic self-sufficiency, and independence of individuals with disabilities.

II. Responsibilities and Tasks

All work needs to conform to the Americans with Disabilities Act Accessibility Guidelines (ADAAG) for Buildings and Facilities of 1990 as well as the new guidelines from 2010.

Trade Codes and Local codes need to be adhered to, as well. Any conditions which produce doubt, on the part of the Contractor, to be able to comply with the ADAAG, shall be brought to the attention of DORS immediately.

Special Note Regarding Drawings: When drawings are being used during this project and there is any doubt or inconsistency between the drawings and the specifications, it is the Contractor’s responsibility to request clarification in writing to the DORS Agency Architect/Project Manager. The DORS Agency Architect/Project Manager’s clarification will be submitted to the Contractor before work is to begin or continue.

If there is a discrepancy between the requirements of the “Local Government Permitting Office” or other governing body and DORS specifications and/or drawings, the more stringent requirement is to be upheld.

mailto:Brittany.Owens1@maryland.gov

Contractor responsibilities to include, but are not limited to the following:

1. Remove the existing threshold at the main entry door and replace it with an ADA compliant ¼” H x 5” W x 3’-0” L aluminum threshold.

2. Replace the existing main entry door hardware with an ADA compliant Lever type hardware and install an automated door opener on the main entry door. A Hager 3700 Series 3753 Grade 2 Fixed Cylinder Standard Interconnected Lock, Entry Double Locking Function, Lever type Archer hardware is recommended.

3. Install an automated door opener on the main entry door. Open Sesame is recommended;

see specifications.

4. At the Living Room remove two-piece 1x wood plank serving as threshold separating the entry foyer ceramic tile area from the wood floor finish area of the living room. Replace the threshold separating the ceramic tile area from the wood floor area with a metal transition strip per the drawings.

5. At the Kitchen area, between the kitchen and the hallway connecting the bathroom and other living areas, replace a 1x wood threshold with a metal transition strip per the drawings.

6. The door into the bathroom is 2’-8” W x 6’-8”. Replace the doorknob type hardware with an ADA compliant Lever type privacy bathroom hardware.

7. Remove and dispose of the existing bathroom vanity that is 31” W x 22”D in size.

Replace it with an ADA accessible wall hung bathroom sink.

8. Install a 2’- 0” horizontal grab bar behind the toilet in the bathroom.

9. Remove and dispose the existing bathtub which is approximately 30” W x 59” L x 15” H.

Replace the bathtub with a roll-in shower of the same size and replace the existing faucets with ADA compliant faucets.

10. Install a 2’- 0” vertical grab bar on the left and right-side wall of the new roll-in shower, and a 2’-6” horizontal grab bar on the long wall side of the new shower. The grab bars shall be as manufactured by ASI or Bradley.

11. The OT will recommend appropriate shower chair for use by the Consumer.

12. Repair/replace the bathroom floor to match or provide new ceramic tile floor throughout.

13. DORS shall Ensure that that the Consumer obtains the Homeowner’s Association (HOA) approval of the design prior to DORS bidding of the specified work.

14. The Contractor shall obtain building permits from Calvert County, Maryland prior to the commencement of the construction.

15. All contractors and trades to be used on this project must be Calvert County, Maryland certified contractors.

16. Touch paint all affected areas during the home modification work.

17. Inspect all installed work meeting the provisions of the project manual (drawings and specifications) and commission the installed automated door opener and all work.

All drawings, pictures, and other specifications for this Home Accessibility Modification can be found under Attachment C, Appendices I and II.

III. Minimum Requirements

Bidder shall meet the following minimum requirements:

1. Possess at least three (3) years of experience providing general contracting services.

• Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its Bid detailed qualifications and capabilities through previous work and references from the past three (3) years.

2. The Bidder shall provide evidence of possessing either the State of Maryland General Contractor License or Maryland Home Improvement Commission (MHIC) license, as of the date of bid submission. If Bidder is using subcontractors, a list of Subcontractors will need to be identified.

• Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its Bid a copy of the HBR and/or MHIC license at the time of bid submission.

3. If not already a DORS Approved Vendor, please submit an application (https://dors.maryland.gov/crps/Pages/vendors.aspx) and all supporting documentation as indicated on the second page of the application.

https://dors.maryland.gov/crps/Pages/vendors.aspx

Request for Quotation Home Accessibility Modification for DORS Client CS #26-10

IV. Term of Contract

A single contract will be awarded to the offeror that best meets the needs of the evaluation criteria. The anticipated term of the contract resulting from this solicitation shall begin and terminate based on the bid results.

V. Place of Performance

The home modification and work shall be carried out in Lusby, MD

VI. Federal Funding Acknowledgement

The total amount of federal funds allocated for the Maryland State Department of Education, Division of Rehabilitation Services is $57,321,500 in Maryland State fiscal year 2026. This represents 78.7% of all funds budgeted for the unit in that fiscal year. This does not necessarily represent the amount of funding available for any particular grant, contract, or solicitation.

The Contract contains federal funds. The source of these federal funds is the Rehabilitation Act of 1973, as amended: Rehabilitation Services. The CFDA number is: 84.126. The conditions that apply to all federal funds awarded by the State are contained in Federal Funds Attachment H. Any additional conditions that apply to this particular federally funded contract are contained as supplements to Federal Funds Attachment H and Bidders are to complete and submit these Attachments with their Bids as instructed in the Attachments. By completing and submitting Attachment H, the Bidder agrees to comply.

Acceptance of this agreement indicates the Bidder’s intent to comply with all federal funding conditions (which are part of the Contract).

VII. Site Visit & Pre-Bid Conference

A Mandatory pre-bid conference and site-visit will be held on Wednesday, September 16, 2026, at 11:00 AM (Local Time)

All interested bidders are expected to arrive at the consumer’s home, located at 7850 Pine Boulevard, Lusby, Maryland 20657, at the above-mentioned time, and log on to the Virtual Pre-Bid Conference. The conference will be hosted virtually, first, by the Procurement Officer, followed immediately by the site-visit hosted by the Architect.

Virtual Pre-Bid Meeting

Wednesday, September 16 · 11:00am – 12:00pm Time zone: America/New_York

Google Meet joining info Video call link: https://meet.google.com/wzc-ievo-dwp

Or dial: 4049-552-(US) +1 401 PIN: 353 047 703# More phone numbers: https://tel.meet/wzc-ievo-dwp?pin=8844164488162

To ensure adequate accommodations, please email the procurement officer at:

Brittany.Owens1@maryland.gov with your intent, or non-intent, to attend, and the participants who will be attending the meeting; such information should be received no later than Tuesday, September 15, 2026, by 12:00 noon (Local Time).

VIII. Questions

Questions shall be submitted by September 18, 2026, by 10:00 a.m. (Local Time)

All questions should be addressed in writing to the Procurement Officer. Note: All responses to questions submitted, if any, will be sent to all participants via email as an Addendum after the due date of questions are received.

IX. Bid Information and Due Date

Bids are due on September 23, 2026, by 12 noon (Local Time)

In accordance with COMAR 21.03.05, electronically directly the Procurement Officer at: Brittany.Owens1@Maryland.gov. The financial form must include all the final costs for completing the project. Bids shall be submitted in the following manner and meet all requirements as set forth in this solicitation:

The bidder must submit a letter of interest, a resume that demonstrates the required qualifications for the services requested, the insurance coverages outlined in section XVIII – Insurance submittals and Requirements, and the signed bid form, Attachment B (including ALL final costs for completing the project), to provide the services detailed in this solicitation.

The submission must be received by 12 noon (Local Time). If you have not done business with MSDE or the State of Maryland, or a significant amount of time has elapsed since your last transaction, please submit an updated W-9 with your bid. Bids will not be opened publicly.

https://meet.google.com/wzc-ievo-dwp https://tel.meet/wzc-ievo-dwp?pin=8844164488162 mailto:drain.pulliam-smith@maryland.gov mailto:Brittany.Owens1@Maryland.gov

Request for Quotation Home Accessibility Modification for DORS Client CS #26-10

X. Award

An award will be made based on the most advantageous offer to the State of Maryland considering price after meeting the evaluation criteria found in this solicitation. Vendors must first meet all the mandatory requirements. An award will be made based on the lowest price.

Bids will not be considered by vendors who do not meet all the mandatory requirements.

Total Bid Price will be the lowest price total on Attachment B – Bid Form

XI. Billing

The contractor shall bill the Department monthly for the work performed the previous month.

All invoices must be on the contractor’s letterhead, must be signed and dated, and must include the following:

• The contractor’s name and mailing address;

• The contractor’s Federal Tax Identification or Social Security Number;

• The State assigned Contract Control Number;

• The State assigned blanket purchase order number;

• The goods and services provided;

• The time period covered by the invoice;

• The amount of requested payment; and

• Documentation to support invoice requested amount.

The Department reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the Department, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.04.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

XII. Invoicing

Payment by the State requires a proper invoice to be submitted. Payments are made on a net 30 Schedule.

A. An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR

21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

1) Contractor name and address.

2) Remittance address.

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate.

4) Invoice period (i.e., time period during which services covered by invoice were performed);

5) Invoice date.

6) Invoice number.

7) State assigned Contract number.

8) State assigned Purchase Order number(s).

9) Goods or services provided.

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

12) Consultants must submit a consultant log with their invoice.

B. The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor: however, is not exempt from such sales and use taxes and may be liable for the same.

C. Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

XIII. Invoicing Instructions

a. The period of time from the date of Contract Commencement through the “Go-Live Date” will be considered the Contract “Start-up Period.” During the Start-up Period the Contractor shall perform start-up activities that are necessary to enable the Contractor to begin the successful performance of Contract activities as of the “Go-Live Date.” No compensation will be paid to the Contractor for any activities it performs during the Start-up Period

b. As of the Go-Live Date contained in the “Notice to Proceed” the Contractor shall perform all activities required by the Contract, including the requirements of this solicitation, for the compensation described in its Bid and schedule of work and payments.

c. As of the “Notice to Proceed” (NTP) the Contractor may request payment of, up to, the amount of money spent on procuring the materials and or equipment from the supplier.

Receipt of such payment must be submitted to DORS along with the Contractor’s invoice.

d. The Contractor may submit invoices for Work that has been inspected and approved by

DORS. These invoices would be considered “Partial Invoices.” Payment of these invoices cannot be approved and processed without a successful inspection by the DORS Agency Architect/Project Manager.

e. Contractor may submit a “Partial Invoice” for the down payment of the equipment to be installed if submitted with the “Paid Invoice” from the manufacturer.

f. All invoices shall be submitted on the DORS approved “Certificate of Payment,” signed by Contractor, and submitted via:

a. Portal: Submit ONLY one consumer invoice and report at a time. You may find the Portal by clicking on this link:

https://www.surveygizmo.com/s3/5681670/DORS-Invoice-Reports-Portal-062520

g. Important Portal Information

In order for your invoice to get processed you must follow the directions below:

a. When completing the Information Page in the Portal there are 10 questions to answer so when answering #7 & #10 please follow the directions below:

1. #7: Type in Pam Post NOT the DORS Counselor on the authorization.

2. #10: Scroll to the bottom of the list of Office Location and choose Workforce and Technology Center NOT the Office location on the authorization.

b. Payments cannot be approved and processed without a successful inspection and approved by the DORS Agency Project Architect/Manager. The Contractor shall call the DORS Agency Project Architect/Manager 24-48 hours prior to all DORS required interim inspections as called for in these specifications and the schedule of work and payments. These inspections do not replace any inspection which may be required by the local government permit office.

c. When the entire project is complete, the Contractor shall contact DORS Agency Project Architect/Manager to request a final inspection. The DORS Agency Project Architect/Manager shall be given a minimum of 48 hours’ notice.

d. All permits must be closed-out prior to the final inspection. Copies of Closed-

Out Permits shall be forwarded to the RTS Staff Specialist and the DORS Agency Project Architect/Manager/Architect prior to scheduling the final inspection.

e. The Contractor may submit an invoice, for final payment, after a successful

DORS final inspection, commissioning and all documentation has been received https://www.surveygizmo.com/s3/5681670/DORS-Invoice-Reports-Portal-062520

Request for Quotation Home Accessibility Modification for DORS Client CS #26-10 by DORS and the consumer. All invoices for services shall be verified by the Contractor as accurate at the time of submission.

XIV. Partial/Multiple Consultants

The MSDE reserves the right to award contracts to multiple consultants for the services and materials required in this RFQ.

XV. Non-Hiring of Employees

No official or employee of the State of Maryland, as defined under State Government Article, §15-102, Annotated Code of Maryland, whose duties as such official or employee include matters relating to or affecting the subject matter of this contract, shall during the pendency and term of this contract and while serving as an official or employee of the State, become or be an employee of the Contractor or any entity that is a subcontractor on this contract.

XVI. Most Favorable Bid Price

The State reserves the right to award the contract to the responsive and responsible bidder submitting the most favorable bid price for providing the goods and services, as specified in this RFQ.

XVII. Tie-bids

If bids are received from responsive and responsible Bidders that are identical in prices, terms and conditions, and which meet all requirements set forth in the solicitation, an award will be made in accordance with State Regulations 21.05.02.14B. If a tie still exists, the Bidder with the most experience shall be used to determine the successful Bidder.

XVIII. Insurance Submittals and Requirements

The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract.

The following type(s) of insurance and minimum amount(s) of coverage are required:

i. Commercial General Liability - of $1,000,000 combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and $3,000,000 annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

ii. Errors and Omissions/Professional Liability - $1,000,000 per combined single limit per claim and $3,000,000 annual aggregate.

iii. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’ Compensation Act, and the Federal Employers’ Liability Act, to not be less than. one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’ Compensation Insurance and professional liability. The “Certificate Holder” shall be identified as:

Pamela Post, DORS Contract Monitor 2301 Argonne Dr.

Baltimore, MD 21218

All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing if policies are cancelled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually to MSDE Procurement, or as otherwise directed by the Contract Monitor.

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

Table 1: RFQ ATTACHMENTS AND APPENDICES:

Applies? When to Submit Label Attachment Name

Y N/A Attachment 1 No Bid/Proposal Notice – Vendor Feedback Form

Y N/A Attachment 2 Pre-Bid Conference Response Form Y With Bid Attachment B Bid Form Y N/A Attachment C Home Accessibility Modification

Specifications Y With Bid H Federal Funds Attachment Y With Bid I Conflict of Interest Affidavit Disclosure Y Upon Notice of Intent to Award U Contract Affidavit Y With Bid A Bid Proposal Affidavit Y With Bid Exhibit 1 Bidder Information Form Y N/A Appendix I Construction Drawings and Pictures Y N/A Appendix II Select Project Cutsheets

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

BIDDER INFORMATION FORM

EXHIBIT 1

(DO NOT ALTER OR AMEND THE BID FORM.)

Late bids shall not be accepted.

Faxed or mailed bids shall not be accepted.

VENDOR’S NAME: _______________________________________

Print

VENDOR’S ADDRESS: _____________________________________________________

City State Zip

VENDOR’S FEDERAL ID or SS#____________________________________________

NAME OF AUTHORIZED: __________________________________

Print

SIGNATURE: _____________________________________________

TITLE: __________________________________________________

TELEPHONE NO: ______________________________ DATE: ________________________

E-MAIL: ________________________________________________

FAX NO. ____________________________________________________

ARE YOU REGISTERED TO DO BUSINESS WITH THE STATE OF MARYLAND?

IF NOT, PLEASE REGISTER HERE: https://businessexpress.maryland.gov/

YOUR BUSINESS MUST BE REGISTERED WITH THE STATE OF MARYLAND TO

BE AWARDED A CONTRACT.

https://businessexpress.maryland.gov/

ARE YOU A REGISTERED SMALL BUSINESS? YES ____ NO ____

IF YES: MARYLAND STATE CERTIFICATION #___________________________

IF YOU ARE NOT REGISTERED AS A SMALL BUSINESS, PLEASE VISIT THE

FOLLOWING FOR MORE INFORMATION:

http://goma.maryland.gov/Pages/sbr-Program.aspx

ARE YOU A REGISTERED MINORITY BUSINESS ENTERPRISE? YES____ NO____

IF YES: MARYLAND STATE CERTIFICATION #__________________________

FOR MORE INFORMATION AND TO SEE IF YOUR BUISNESS QUALIFIES AS AN

MBE/VSBE/DBE WITH THE STATE OF MARYLAND, PLESE VISIT THE

MARYLAND DEPARTMENT OF TRANSPORTATION.

http://goma.maryland.gov/Pages/sbr-Program.aspx