RFQ, PC 2026-03261-CM at Risk Services for East Marshall Street Well Project Memorial Burial Interment.pdf

HECO-RFQ

(Rev. 09/2024) Page 1 of 5

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ # 2026-03261

Issue Date: 9/23/2026

Due Date: 10/23/2026 @ 11:00 A.M. EST.

RFQ Title: CM at Risk Services for East Marshall Street Well Project Memorial Burial Interment

RFQ Number: 2026-03261

DEB Number: 236-B6236-021

Project Location: Plaza Between Kontos MSB and Egyptian Building

1217 E. Marshall Street, Richmond, VA 23298

Delivery Method: ☐ Prequalification for Design-Bid-Build ☒ Construction Management at Risk (Step 1 of 2) ☐ Design-Build (Step 1 of 2) ☐ Other, Specify:

Approved Determination of Delivery Method:

CM at Risk Procurement Review (Approved)

Owner’s Architect: Baskervill

Issuing Agency & Address: Virginia Commonwealth University Procurement Services 912 W. Grace Street Richmond, VA 23284

Pre-Proposal Walkthrough: ☐ Mandatory

Optional N/A

All inquiries for information should be directed to: Teresa Hall, VCCO, CUPO Category Manager: Construction, A/E and Facilities tlhall2@vcu.edu

Responses are due by 11:00 AM (EST) EST on 10/23/2026 as determined by the bid officer. Late submissions are not accepted.

Email questions regarding this RFQ to Teresa Hall at tlhall2@vcu.edu, no later than 5:00 PM (EST). on 10/2/2026.

Reference the RFQ number and name in the subject field.

Responses to questions and any changes to this RFQ will be available as addenda posted in eVa.

Deliver proposals to: Smart Sheet (Hard copies and hand deliveries will not be accepted) https://app.e-builder.net/public/publicLanding.aspx?QS=a5ddf3ef97194233bbbf0f81980d684f mailto:thall2@vcu.edu mailto:thall2@vcu.edu https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp https://app.smartsheet.com/b/form/019ef07cf1617a0e891e412bc1d21229

(Rev. 09/2024) Page 2 of 5

I. BACKGROUND

The East Marshall Street Well Project Memorial Burial Interment project envisions the development of a burial interment chamber that will cover approximately 2,700 square feet at the south end of the plaza between the Hermes A.

Kontos Medical Sciences Building and the Egyptian Building on VCU’s University Medical Center Campus.

The East Marshall Street Well Project Memorial Burial Interment project addresses the discovery of human remains and artifacts from the 19th century that were found in an abandoned well on VCU’s University Medical Center Campus in 1994 while preparing for the construction of the Kontos building. The well’s contents are believed to have been discarded in the late 1800s by medical staff. Following their discovery, the ancestral remains were taken to the Smithsonian Institution where they stayed until November 2019 when they were returned to Richmond and the care of the Virginia Department of Historic Resources.

The construction of the East Marshall Street Well Project Memorial Burial Interment project marks the culmination of a process with the community that provides the remains with appropriate study, memorialization and reburial. The memorial is based on recommendations made by the Family Representative Council (FRC), a body representing the unnamed individuals discovered in the well. A full history of the East Marshall Street Well Project Memorial Burial Interment and additional recommendations made by the FRC is available at emsw.vcu.edu.

II. PURPOSE

The purpose of this Request for Qualifications (RFQ) is to identify offerors with relevant experience and proven performance on similar projects. After evaluation by committee, the most qualified offerors may be invited to proceed to the second phase of the CM at Risk process: the Request for Proposals (RFP).

III. GOVERNING RULES

The rights and duties of VCU and Contractors applicable to this solicitation, any subsequent contract(s), and project orders are set forth in the documents below, and any subsequent revisions.

A. Rules Governing Procurement of Goods, Services, Insurance, and Construction by a Public Institution of Higher

Education of the Commonwealth of Virginia (Governing Rules); and B. Commonwealth of Virginia Procurement Manual for Institutions of Higher Education and their Vendors (HEM), except where the CPSM is specifically referenced, the VCU HECO Manual shall govern; and C. Virginia Commonwealth University Higher Education Capital Outlay Manual (HECO Manual), 3rd Edition 2022;

and D. General Conditions of the CM at Risk Construction Contract (HECO-7CM).

IV. COMMITMENT TO INCLUSIVITY IN PUBLIC PROCUREMENT

VCU is dedicated to institutional excellence by fostering a competitive, results-driven procurement process. Our ability to deliver exceptional education, research, healthcare, and public service is strengthened by the expertise and capabilities of our broad range of vendors, suppliers, and contractors. An important part of our procurement program involves a commitment to doing business with Small Business and Supplier Diversity (SBSD) certified businesses.

Note: Certification is determined by the Virginia Department of Small Business & Supplier Diversity (DSBSD). For assistance with certification and definitions for certification categories, visit DSBSD’s website https://www.sbsd.virginia.gov/.

For all capital construction contracts, to include this project, VCU has a target goal of at least fifty (50%) percent subcontracting to SBSD certified businesses.

V. CONFIDENTIAL/PROPRIETARY DATA AND INFORMATION

http://emsw.vcu.edu/ https://vascupp.org/sites/vascupp/files/2022-08/Governing%20Rules_with_foreword_final_August%202022.pdf https://vascupp.org/sites/vascupp/files/2022-08/Governing%20Rules_with_foreword_final_August%202022.pdf https://vascupp.org/sites/vascupp/files/2020-09/hem.pdf https://app.e-builder.net/public/publicLanding.aspx?QS=1d1d9478708e4dacba90d33539345ec0 https://app.e-builder.net/public/publicLanding.aspx?QS=b034112b081c463380c94791b39a57f1 https://www.sbsd.virginia.gov/

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VCU is a public institution of higher education and as such is subject to the Virginia Freedom of Information Act (FOIA) (Code of Virginia §2.2-3700, et seq.). Therefore, all proposals and other documentation submitted by Offeror may be subject to disclosure to third parties as required by FOIA and other applicable provisions of law. The final Contract documents and pricing are not confidential or proprietary pursuant to FOIA.

Pursuant to the § 34 (F) of the Rules Governing Procurement of Goods, Services, Insurance and Construction by a Public Institution of Higher Education of the Commonwealth (Governing Rules), VCU may withhold confidential information identified as proprietary or as a trade secret, submitted by an Offeror in connection with a procurement transaction only if, prior to or at the time of submission of such information, the Offeror invokes the protections of Governing Rules § 34 (F), identifies the information to be protected, and states the reasons why protection is necessary. To this end, when submitting responses containing such information, the Offerors must:

A. Clearly denote on the cover page of your proposal if your proposal contains proprietary information.

B. Include as the first section of the proposal a written notice that identifies by section and page number the information to be protected, as well as specific reasons why protection is necessary.

C. Clearly denote by some distinct method, such as highlighting or underlining, the words, figures or paragraphs within the proposal identified in the written notice.

D. Submit a redacted copy of the proposal along with your original proprietary proposal. The redacted copy shall have all proprietary information removed or “blacked out” and all information in the redacted copy may be subject to public disclosure.

Failure to follow these instructions shall result in Offeror’s full proposal being subject to disclosure.

PLEASE NOTE: Offerors may not request that its entire proposal be treated as trade secrets, proprietary or confidential information. The classification of an entire Proposal document as proprietary or trade secrets is not acceptable and, if Offeror does not promptly agree to withdraw this classification following submission, shall result in rejection and return of Proposal.

This section, Confidential/ Proprietary Data and Information, shall apply to all documents submitted by the Offeror throughout the duration of any negotiations, contracts, renewals, and extensions resulting from this solicitation.

VI. STATEMENT OF NEEDS

To provide a final and appropriate interment location for the discovered human remains from the Marshall Street Well, VCU requires the construction of an interment chamber to house the remains along with the associated site work needed to access the chamber.

The proposed interment chamber and associated site work will provide a permanent memorial and grave marker for human remains that were discovered in the Marshall Street Well.

The proposed site improvements are anticipated to be approximately 2,700 gross square feet including the interment chamber, circulation paths, and planting areas. The anticipated construction budget is $1,900,000.

Link to site survey of existing conditions: (Public Link Here)

Link to Environmental Impact Report: (Public Link Here)

Link to Schematic Design Drawings: (Public Link Here)

Link to Subgrade Ground Penetrating Radar Survey: (Public Link Here) https://app.e-builder.net/public/publicLanding.aspx?QS=1373a09ce67f4aa7ba161c59f2fe3c1a https://app.e-builder.net/public/publicLanding.aspx?QS=deca7b9030fb497eb1d140a1c9b4c134 https://app.e-builder.net/public/publicLanding.aspx?QS=a5ddf3ef97194233bbbf0f81980d684f https://app.e-builder.net/public/publicLanding.aspx?QS=eae9611ccee84d6eb72115eec793b967

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A. Anticipated Construction Schedule

Construction Start August 2027 Construction Complete April 2028

VII. REQUEST FOR QUALIFICATIONS PROCESS

The RFQ is the initial step in the process, allowing Construction Manager at Risk firms to qualify for submitting proposals for construction services on this project. An evaluation committee appointed by VCU will review responses to this RFQ based on the information submitted and any other relevant information.

A. The committee will select up to five firms, but no less than three, deemed suitable for the project to move forward to step two of the selection process, receipt of the RFP.

B. The RFQ should be as thorough and detailed as possible to allow proper evaluation of the firm’s capabilities to provide the required goods/services. Firms should submit all information requested in Section VI as noted in the Response Format of the RFQ below per the instruction as noted in Section VII.

C. Anticipated RFQ Schedule

Event/Milestone Anticipated Date Range

● Advertise for qualified contractors in eVA 09/23/2026 – 10/23/2026

● Deadline for questions 10/2/2026 at 5:00 PM

● Submissions due 10/23/2026 at 11:00 AM

● Submission evaluations 10/26/2026 – 11/5/2026

● Step Two, RFP for selected contractors 11/10/2026

D. Communication with VCU during the RFQ Process

Communications regarding this Request for Qualification shall be formal from the date of issue for this RFQ until contract issuance or the University rejects all proposals.

Direct all communication related to this RFQ to the buyer listed on the solicitation cover sheet via email at tlhall2@vcu.edu. Offerors who initiate communications, including requests for information, comments, or speculation, with any University employee, other than the indicated buyer, risk having their proposal rejected in its entirety.

VIII. RESPONSE FORMAT

Offerors are required to prepare a written proposal in response to this RFQ as outlined below. VCU reserves the right to reject proposals deemed incomplete.

A. Introduction

Provide an introduction letter of no more than one page.

B. Required Forms To reduce the effort and expense of responding, provide uniformity in the type of information requested, and enhance the review and evaluation process, the HECO-16 and HECO-16 Crosswalk Attachment must be used when responding to this RFQ.

C. Addenda

The CM shall acknowledge any addenda to this solicitation by signing and returning a copy of the addenda either before the response to the RFQ is due or with the proposal via the Smartsheet link listed on the solicitation cover sheet.

The respondent’s final response to the RFQ shall include an introduction, any addenda (if applicable), the complete signed HECO-16 and HECO-16 Attachment.

https://eva.virginia.gov/register-now.html

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IX. SUBMISSION PROCESS

A. Electronic responses must be received in the University’s Office of Procurement Services on or before the date and time designated on the solicitation cover sheet.

Physical and facsimile submissions shall not be accepted in lieu of an electronic-copy submission. Proposals may NOT be hand-delivered to the office issuing the solicitation or submitted through any other means other than Smartsheet.

B. Offerors are responsible for the timely delivery of their proposal. Proposals received after the official date and time specified on the solicitation cover sheet will be rejected. The official date and time used in the receipt of responses is the timestamp associated when submissions were received by Smartsheet. See Smartsheet link on page one of the coversheet.

C. The Offeror must ensure the proposals are submitted via Smartsheet sufficiently in advance of the proposal deadline.

Plan Ahead: It is the Offeror’s responsibility to ensure that electronic proposal submissions have sufficient time to make its way through any filters, traffic, etc. VCU recommends that you consider submitting your proposal at least one day prior to the due date.

D. When submitting via Smartsheet, individual file sizes are limited to 30 MB. This form allows for a total 250MB in attachments per form submission. Acceptable file formats: .pdf, .docx, .pptx, .xlsx, .jpg, .png, .gif.

E. By selecting “Send me a copy of my responses” within the Smartsheet form, you will receive a receipt. Please keep this receipt for your records. If you do not believe you received a receipt, please first check your spam folder. If you have questions regarding a receipt or, lack thereof, please direct inquires to the buyer listed on the page one coversheet of this RFQ.

F. The University may cancel this Request for Qualifications or reject proposals at any time prior to an award and is not required to furnish a statement of the reason why a particular proposal was not deemed to be the most advantageous.

X. EVALUATION PROCESS

A. The RFQ responses will be evaluated based upon the information submitted and any other relevant information.

The Evaluation Committee will conduct this evaluation and recommend those best qualified with respect to criteria established for the project in the RFQ.

B. Prior Construction Management experience or previous experience with DGS shall not be considered as a prerequisite or factor considered for pre-qualification or award of contract. However, in the selection of a contractor, the experience of each contractor on comparable projects of similar complexity and size may be considered.

C. The University may request additional information from the offerors, if needed.

D. The Evaluation Committee will rank the firms based upon the overall merit of the information submitted and any other relevant information.

E. The committee will select no fewer than three and no more than five offerors deemed suitable for the project to proceed to step two. If available, the short-list shall include a minimum of one DSBSD-Certified Business that meets the minimum requirements.

Short-listed firms will be notified of their selection to proceed to step two and will be provided with the Request for Proposals (RFP).

Baskervill