RFQ PANAPG-26-Q-0UPS_ATC UPS 15Sept26.pdf

REQUEST FOR QUOTATION (RFQ)

SOLICITATION NO: PANAPG-26-Q-0UPS

ACQUISITION TYPE: Commercial Services / Commercial Products (RFO FAR Part 12 Simplified Procedures) REQUIREMENT: Uninterruptible Power Supply (UPS) Units Maintenance and Repair Support Services LOCATION: Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG), MD

SECTION L

INSTRUCTION TO QUOTERS and SUBMISSION REQUIREMENTS

1.0 General Submission Instructions

Quoters must submit their responses electronically via email to the Contract Specialist (CS) and Contracting Officer (CO) listed in Section 5.0 no later than the date and time specified in Section 4.0.

• Format: All files must be submitted in searchable PDF or Microsoft Excel format (for the pricing matrix).

• Separation of Volumes: Quotes must be structured into three (3) distinct, separate volumes as detailed below. Each volume must be a separate digital file.

• Quoters must possess an active registration in the System for Award

Management (SAM) database at the time of quote submissions.

Failure to be active in SAM.gov will render the quoter ineligible for contract award.

2.0 Quote Structure and Page Limitations

Any pages exceeding the maximum page limits listed in the table below will not be read or evaluated by the Government.

Volume Title Maximum Page Limit

Core Contents Required

Volume 1 Technical

Solution Ten (10) Pages (excluding OEM certs)

Technical approach to preventative maintenance, on-demand response times, and technician certifications.

Volume 2 Past Performance

Five (5) Pages Up to three (3) references for similar UPS services in Data Server environments within the past 3 years.

Volume 3 Price Quote

No Limit Completed CLIN Matrix and Pricing Summary Table.

3.0 Specific Volume Content Requirements

3.1 Volume 1: Technical Solution - The quoter must explicitly outline their plan to deliver preventative maintenance and on-demand repair services for the UPS equipment located in the live Data Server rooms.

• Technical Approach: Describe the schedule, testing procedures, and reporting mechanisms for regular preventative maintenance. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform comprehensive preventive maintenance, on-demand emergency repairs, and scheduled battery / capacitor replacements for Government-owned commercial Uninterruptible Power Supply (UPS) units.

• On-demand Response: Detail the ability to meet the on-demand emergency repair response times outlined in the Performance Work Statement (PWS).

• Personnel Qualifications: Provide proof of active, current certifications for technicians required to work on the specific UPS models listed in the PWS. (Note: Copies of OEM certificates may be attached as an appendix and will not count against the 10-page limit).

3.2 Volume 2: Past Performance - The quoter shall provide a maximum of three

(3) past performance references demonstrating recent (within the last 3 years) and relevant experience.

• Relevant experience is strictly defined as performing UPS maintenance, emergency repairs, or critical power infrastructure services in secure, operational data center environments.

• Each reference must include: Contract Number, Agency/Customer Name, Period of Performance, Total Dollar Value, and a Point of Contact (Email and Phone).

3.3 Volume 3: Price Quote - Quoters must fully complete and return the attached CLIN Matrix and Pricing Summary Table.

• Completeness: Prices must be entered for all Contract Line Item Numbers (CLINs), including flat-fee preventative maintenance cycles and the hourly labor rates for on-demand emergency repairs. Ensure no rounding errors in computations from quoting systems.

• Alterations: Quoters shall not alter the structure, formulas, or rows of the provided Government pricing templates.

• Assumptions: Any pricing assumptions or conditions must be clearly stated on a separate cover page within this volume.

4.0 Critical Deadlines & Milestones

• RFQ Question Submission Deadline: 18 September 2026 by 1100 hours (11:00 A.M.) Eastern Time.

o Instructions: All questions regarding this RFQ, the PWS, or the pricing matrix must be submitted via email to the CS and CO listed in 5.0 below. Questions received after this window may not be answered.

• RFQ Response Submission Deadline: 23 September 2026 by 1230 hours (12:30 P.M.) Eastern Time.

o Instructions: Late quotes will be handled at the absolute discretion of the Contracting Officer pursuant to the flexible rules established under the Revolutionary FAR Overhaul (RFO) framework.

5.0 Government Points of Contact - All communications, questions, and final quote submissions must be directed to both of the following U.S. Army Contracting Command - Aberdeen Proving Ground (ACC-APG) representatives:

• Contract Specialist (CS):

o Name: Jennifer B. Langrehr o Email: jennifer.b.langrehr.civ@army.mil

• Contracting Officer (CO):

o Name: Tanya D. Buttner o Email: tanya.d.buttner.civ@army.mil

6.0 Protest Filing Instructions - In accordance with FAR 52.233-2 (Service of Protest), any formal protest filed directly with the agency or copies of any protests filed with the Government Accountability Office (GAO) must be served directly on the Contracting Officer.

• Delivery Method: Protests must be served electronically via email. The protester must obtain a written and dated acknowledgment of receipt from the Contracting Officer to verify successful filing.

• Designated Filing Recipient:

o Attn: Tanya D. Buttner, Contracting Officer o Email: tanya.d.buttner.civ@army.mil

• Submission Timelines: Protests challenging the terms of this solicitation must be filed prior to the RFQ response deadline. Post-award protests must be filed within ten (10) calendar days after the basis of the protest is known or should have been known. A copy of any GAO protest must be received in the email office designated above within one (1) business day of filing with the GAO.

SECTION M

EVALUATION FACTORS FOR AWARD

1.0 Basis for Contract Award

This acquisition is conducted under the streamlined commercial framework of the Revolutionary FAR Overhaul (RFO) pursuant to FAR Subpart 12.203.

Accordingly, this procurement is not subject to formal FAR Part 15 procedures. The Government will not utilize formal evaluation plans, assign numerical or adjectival scores, or determine a formal competitive range.

The U.S. Army Contracting Command - Aberdeen Proving Ground (ACC- APG) intends to award a single Firm-Fixed-Price (FFP) contract to the responsible quoter whose conforming quotation represents the best value to the Government. The Government will select the successful quote by performing a comparative evaluation process, assessing quotes side-by-side against one another.

2.0 Evaluation Process Steps

1. Compliance Screening: The Government will evaluate all quotes for initial responsiveness, ensuring they are submitted on time, contain all three required volumes, and conform to all material instructions in Section L. Non-conforming quotes will be eliminated from further consideration.

2. Technical Review (Go/No-Go): Conforming quotes will be evaluated under Factor 1 to determine if they meet the minimum technical capability threshold.

3. Comparative Evaluation: All quotes that pass the Technical Review will be evaluated side-by-side under Factor 2 (Past Performance) and Factor 3 (Price) to determine which submission provides the highest quality, lowest risk, and most advantageous solution for the data server rooms.

mailto:tanya.d.buttner.civ@army.mil

3.0 Evaluation Factors

3.1 Factor 1: Technical Capability (Volume 1)

Technical Capability is evaluated on a Go/No-Go (Acceptable / Unacceptable) Compliance Threshold. The Government will evaluate whether the quoter's submission demonstrates a clear capacity to perform preventative maintenance and on-demand emergency repairs on critical UPS equipment within live Data Server rooms in accordance with the Performance Work Statement (PWS). To receive an “Acceptable” rating, the quote must demonstrate:

• A viable preventative maintenance schedule and logic-driven on-demand emergency repair protocol that minimizes downtime in live Data Server environments.

• Verifiable proof of company capability consisting of active, current technician certifications for the specific UPS OEM brand models listed in the PWS.

Non-conforming quotes will be excluded from comparative evaluation.

3.2 Factor 2: Past Performance (Volume 2)

The Government will conduct a comparative assessment of the quoter’s recent and relevant past performance history of same or similar requirements in Data Center environments. Quoters shall provide past performance of same or similar requirements not older than the previous three (3) years.

• Relevance: Experience is highly relevant if it involves performing preventative maintenance, load testing, battery replacements, or emergency repairs on operational UPS hardware within secure, climate-controlled data centers or mission-critical military command centers.

• Risk Assessment: The Contracting Officer will compare the quality of performance, adherence to schedules, and responsiveness across the competing quotes. The Government will favor quotes demonstrating a proven record of zero unplanned outages during maintenance cycles.

3.3 Factor 3: Price (Volume 3)

The Government will evaluate the pricing submitted in the Attachment 0003 Pricing Summary Table and CLIN Matrix.

• Prices will be evaluated for mathematical accuracy and completeness across all base and option periods.

• The total evaluated price will consist of the flat-fee preventative maintenance line items combined with the estimated cost of on-demand repair hours (calculated using the quoter's proposed commercial hourly labor rates multiplied by the Government's estimated quantities).

4.0 Comparative Assessment & Business Judgment

In accordance with the broad discretion granted under FAR 12.203(c), the Contracting Officer will exercise sound business judgment to select the quote most advantageous to the Government.

The Government reserves the right to select a quoter with a highly optimized technical delivery approach or a superior past performance record even if its total evaluated price is higher than competing quotes. The Contracting Officer must document the specific business rationale explaining why the technical or risk-reduction benefits justify paying the determined price premium.

5.0 List of Attachments

The following documents are attached to, and form an integral part of, this solicitation:

Attachment 0001: Performance Work Statement (PWS) Attachment 0002: Solicitation Provisions and Contract Clauses (RFO Aligned) Attachment 0003: Pricing Summary Table and CLIN Matrix