RFQ-P #43-011 DOCUMENT

Hall County Government

FINANCIAL SERVICES

Revised 07/12/2022 AGP

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

DIRECTOR

Wesley Geddings

Request for Qualifications with Cost Proposals

For the provision of On-Call Demand Services for

ABATEMENT OF NUISANCE PROPERTIES AND

DEMOLITION OF COUNTY OWNED PROPERTIES

RFQ/P #43-011

Date Issued: July 20, 2022

Mandatory Documents: Bidders must download, complete and attach to their bid all of the mandatory RFQ/P #43-011 Exhibits and Attachments. Go to the link provided below to access and download all the mandatory documents:

https://hallcounty.smartfile.com/ftp/login/ Username: PurchasingGuest Password: PurchWrk1!

(Both Username and Password are Case Sensitive)

Purpose: Hall County is soliciting proposals from qualified contractors with experience in providing labor, equipment and materials required for On-Call Demand Services for Court Ordered Abatement of Nuisance Properties and specified demolition of county owned properties.

Authority: The International Property Maintenance Code, 2006 Edition (“property maintenance code”). The Official Code of Georgia Annotated (O.C.G.A.) § 8-2-20 allows the County to establish and enforce property building and maintenance codes. These codes apply to all structures and not just rental, modular, mobile, foreclosed or abandoned properties.

Furthermore, the County is permitted to take violators of the code to magistrate court as an ordinance violation per O.C.G.A.

§ 15-10-60 et seq., and The Official Code of Hall County, Georgia,

8.140.010 et seq, – Abatement of Nuisances and (O.C.G.A.) §41- 2-1 et seq, allows the County to establish procedures for non-compliance including properties that are declared a ‘public nuisance’ in O.C.G.A. § 41-2-9.

https://hallcounty.smartfile.com/ftp/login/

Revised 07/13/2022 AGP

Definition: A Nuisance Property is defined as (1) one in violation of Hall County Code, and (2) has unreasonable or unlawful use of property that results in material annoyance, inconvenience, discomfort, or possible injury to another person or to the public, (3) a property that interferes with a right that the general public shares in common, and restricts the use and enjoyment of other properties, and, (4) is in disrepair, dilapidated, vacant, abandoned, structurally unsound, or in an otherwise unsanitary condition, and (5) where the owner may or may not be located.

County Owned Surplus Properties: Those residential and commercial structures that are owned by the County and are designated as either surplus, unusable or unsuitable, and are no longer in service, or structures in such disrepair and are deemed inadequate for continued County use.

Due Dates and Times: Proposals will be received the Hall County, Georgia (herein “County or “The County”), in the Purchasing Department located on the 4th floor at 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., Eastern Standard Time, Thursday, August 11th, 2022. Bids received after 2:00 pm will not be evaluated for an award.

All submitting firm’s proposals will be opened and publicly read at 2:15 pm, at the date, and address above. Any extension of the bidding period will be made by a formal written addendum publically posted.

Accessing Proposal Documents: Proposal submittal documents may also be obtained by going to the County’s Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Abatement of Nuisance Properties and Demolition of County Owned Properties’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to the purchasing office. This is the only official release site for this request for proposals or any addenda that may be issued for same.

Evaluation of Proposals: All submittals will be evaluated in accordance with the Official Code of Hall County, Georgia and as further detailed herein. Proposals will be evaluated using a two-fold process. The first is the ‘Technical’ proposal that outlines the bidding firm’s qualifications and past experience and proposal on its approach in the Abatement of Nuisance http://www.hallcounty.org/Bids.aspx

Properties. Second, a cost proposal for such services will be reviewed to determine the best value in the interest of the County.

The County has determined its own evaluation committee to review the submitted qualifications and then cost proposals of submitting firms. During the evaluation process, the County reserve the right, when it may serve the County’s best interest, to request information or clarification from proposers and to allow corrections of errors or omissions.

Similar Terms: For the purpose of this Request for Qualifications and Proposals, the terms; ‘submitter’, ‘proposer’, ‘company’, ‘contractor’ and ‘bidder’ shall mean one and the same.

Additionally, the terms ‘submittal’, ‘bid’, ‘response’ and ‘proposal’ shall also mean one and the same.

Insurance Requirements: Successful bidders will be required to provide insurance in the amount of at least one million dollars and no/100 ($1,000,000.00).

Signatures and Notarization: The submittal must be signed and notarized. Hall County requires that bidder’s provide a cover letter with a wet signature by an officer of the firm with the submittal to ensure its originality.

Please submit three (3) hard paper copies and one (1) copy in digital format on a flash drive, in both Microsoft Word and a PDF format.

Proposal Documents: No proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of opening.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity of immaterial deviations in any bid received.

The County also reserves the option to reject any or all proposals, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on approach, references, qualifications and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Bidder expressly understands that the proposal may be rejected by the County for any reason without liability on part of the County to the Bidder.

Questions: All questions should be directed in writing solely to the issuing officer, Andy Penick, at apenick@hallcounty.org, and no contact of any nature, either verbal, email, or other conversation shall be allowed with any staff member of the County, nor its elected officials, or Commissioners during the evaluation process.

Such contact may render the submission as non-responsive and may not be evaluated for an award.

[Scope of Work Follows] mailto:apenick@hallcounty.org

Table of Contents

1.0 Introduction to RFQ/P #43-011

2.0 Background of Need

3.0 Overview of Project

4.0 Scope of Services

5.0 Content and Format of Proposals

6.0 Submission of Proposals

7.0 RFQ/P Preparation

8.0 Selection Process

9.0 Exhibits and Attachments

1.0. INTRODUCTION

Hall County, Georgia is soliciting submissions for this Request for Qualifications with Cost

Proposal (RFQ/P) from prospective Contractors capable of providing services to include the following: Asbestos testing, lead paint testing, demolition of dilapidated structures ensuring any and all federal and state laws are met regarding removal of contaminated Asbestos Containing Material (ACM) and non-contaminated material from the job site, septic tank pumping and collapsing/removal, grading, seeding, and ensuring soil erosion protection is in place for completion. Costs associated will vary per job site. It is the County’s intent to award and establish a pool of pre-qualified Contractors to whom Task Orders with Request for Proposals will be sent for each specific jobs as they arise.

2.0. BACKGROUND OF NEED

Hall County is taking a proactive effort to remove dilapidated structures which are a blight to the community and in some cases are havens for criminal activity and present hazards to the community at large by harboring vermin etc. Structures that have been selected and processed through the Nuisance and Abatement protocol and approved via Court Order will be submitted for bid to complete the abatement process. Additionally, from time-to-time, the County may deem County owned properties as unsuitable or in such disrepair that rehabilitation is non-cost effective that demolition is in the best interest of the County.

3.0. OVERVIEW OF PROJECTS

Hall County has determined that assembling a list of qualified Contractors who can adhere to

State required testing, demolition of and debris removal and erosion control specialist to handle a case-by-case basis is the best course of action.

4.0. SCOPE OF SERVICES

In the response to this RFQ/P, please discuss your company’s ability to meet the requirements listed below.

A. Hall County will submit individual project bid requests to the approved list of qualified Contractors who are capable of carrying out all relevant actions pertaining to abatement of nuisance properties and occasional demolition of County owned commercial properties.

The award of individual projects will be determined by price and Contractors’ ability to meet the required scheduling of all abatement activities. These activities include, but are not necessarily limited to, the following:

1. Communicate with utility companies and arrange any disconnection of services.

2. Asbestos testing of structures to confirm asbestos is or is not present. Additionally, testing to determine if Lead Based Paint is present and take precautions for its removal and proper disposal per EPA standards.

3. Furnish all labor, tools, equipment, and supervision required to abate the nuisance structures by demolition and removal. Demolition of structures will be accomplished in accordance to State and Federal Laws; to include standard debris removal, ACM and Lead Paint abatement, removal, and disposal at certified asbestos accepting landfills.

4. Clear all trash, debris, and any other discarded items from job site; rake out of small trash and debris.

5. Subcontract sewage pumping of septic tanks when required.

6. Perform collapsing of and/or removal of septic tanks and back-fill hole.

7. Grade and seed; install silt fencing when needed to prevent erosion issues.

8. Provide project management and documentation of individual projects.

Documentation to include providing digital color photographic evidence of job site conditions before, during, and after project completion to prove proper abatement procedures have been followed. The number of evidentiary photographs required will vary by project depending upon project size and complexity.

9. Submit an itemized invoice to purchasing within thirty (30) days of project completion.

10. The Contractor must furnish detailed specifications covering methodology of demolition, to include ACM abatement, and disposal of waste material with their quote.

B. Contractor must receive a Purchase Order and ‘Notice to Proceed’ from County prior to start of work. Contractor shall agree to complete the project as per the days stated in the ‘Notice to Proceed’ based upon normal working days, during normal working hours. Please reference Attachment 1 - Inclement Weather Days.

C. Contractor shall be responsible for obtaining all permits for the projects if required. This shall include all fees payable to regulatory agencies.

D. Contractor shall be held responsible for all applicable costs in the event contractor fails to comply with any and all requirements herein.

E. Work performed or any part thereof shall not be deemed as finished until accepted by the County’s representative (Project Manager) and any other authorized inspectors of the County where the property is located.

F. No signs or advertisement will be allowed to be displayed at the job site without prior approval of the County.

G. Contractors selected shall be contracted for a minimum period of one (1) year from the date of agreement execution or upon completion of all work authorized on or before the expiration date. This one (1) year period shall include a three (3) month ‘probationary’ period during which the Contractor’s performance is evaluated. The County reserves the right to renew this agreement for up to four (4) additional one (1) year renewal options.

H. Pricing

1. Contractor must complete and return with the proposal the Exhibit ‘C’ - Mandatory

Proposal Cost Schedule, in a separate, sealed envelope, independent of the other Mandatory Technical Questions and Responses Bid Schedule for charges that may be incurred in fulfilling the terms of this RFQ/P. The pricing contained on this Bid Schedule will be utilized in the award evaluation period only. Approved Contractors will be solicited to provide project specific price bids for each project as it is released.

2. County reserves the right to negotiate the final compensation price for all aspects involved with the abatement process.

5.0. CONTENT AND FORMAT OF PROPOSALS

Hall County prefers to accept proposals from contractors with a minimum of three (3) years’ experience; however, this factor and the following will be reviewed to assist the County in deciding the most favorable vendor.

Proposals may not exceed forty (40) pages (cover page and section dividers are not included in total). There is no need to add any other marketing material beyond what is required in this RFQ/P. The following shall be addressed as a minimum, with sections tabbed as follows:

A. Introductory Letter;

B. Number of years the company has been in business;

C. Company’s facilities and owned (not rented) equipment;

D. Company’s past experience with projects of similar size and scope.

Provide a minimum of 3 projects;

E. A minimum of past customer references (including numbers and addresses);

F. Contracts of like nature in size and scope currently being performed;

G. Number of professional and/or technical staff available for this contract.

H. Describe in detail your approach and scope and how the proposal will satisfy all criteria of the project.

I. Complete and return the following Mandatory documents in a sealed envelope. It is imperative that you complete and return the Mandatory documents. Failure to complete and return the Mandatory documents may render your proposal as ‘non-responsive’ and thus will not be evaluated for an award:

1. Exhibit C - Mandatory Proposal Cost Schedule

2. Exhibit D - Mandatory Questions/Responses Worksheet

3. Exhibit E - Mandatory Scored Questions/Responses

4. Exhibit F - Mandatory E-Verify S.A.V.E. Program Affidavit (must be notarized)

5. Exhibit G - Mandatory Cone-of-Silence Affidavit

6. Exhibit H - Mandatory Completed W-9 Form

7. Exhibit I – Mandatory Bid Response Worksheet

6.0. SUBMISSION OF PROPOSALS

Please submit your proposal addressing all items A thru I above. Failure to include any of these items may result in disqualification. All responses must be in writing. Four (4) copies of proposal are to be submitted; one (1) marked “Original” and three (3) marked “Copy”. Proposals shall be enclosed in a sealed envelope or box clearly marked with “RFQ/P #43-011, “Abatement of Nuisance Properties”. The submittal must have a signature in its “Original” response. Hall County suggests this is provided on your “Introductory Letter”. Failure to sign your proposal in the introductory letter may be cause to render the proposal as “non-responsive” and not considered for award.

Proposals will be publicly opened and only the names and identifying address of the submitting firms will be read at 2:15 pm, EST.

No organization is to discuss any aspect of this Request for Qualifications with Cost Proposal with any Hall County employee or elected official. This is to ensure that all prospective respondents have the same level of knowledge relative to the project as well as ensuring the additional data is made available to all vendors.

Proposals submitted are not publicly available until after award by Hall County. All proposals and supporting materials and correspondence relating to this RFQ/P become property of Hall County when received.

7.0. RFQ/P PREPARATION EXPENSES

The Contractor bears all responsibility for any and all expenses incurred in responding to this RFQ/P; such expenses to be borne exclusively by the proposer.

8.0. SELECTION PROCESS

The selection process will include a Selection Committee and proposals will be evaluated using a two-step process. All proposals submitted on time will be reviewed and considered. This first step will result in a “short list of qualified contractors.” After the ‘”short list” is compiled, the second step is to schedule interviews of the “short listed” contractors if necessary

A. Selection will be based upon, but not limited to, the following considerations:

1. Responsiveness to this RFQ/P.

2. Financial Stability of Applicant, Qualifications and Expertise of key Applicant Personnel.

3. Prior experience with local governments and community constituents

4. References for similar work in size and scope

4. Review off Cost Proposal

B. While open and under evaluation and selection review, any unauthorized contact with members of the Hall County Board of Commissioners, County employees, or County representatives by a bidder or bidder’s representative concerning this RFQ/P is prohibited and may result in the disqualification of the bidder. Only discuss the RFQ/P with the listed Issuing Agent.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. Any selection made as a result of this notice will be made without regard to race, color, religion, gender, or national origin.

9.0 Exhibits and Attachments follow:

Follow this link in order to access all the Exhibits and Attachments shown below:

https://hallcounty.smartfile.com/ftp/login/ Username: PurchasingGuest Password: PurchWrk1!

(Both Username and Password are Case Sensitive)

Exhibit A - Hall County Sample Contract for Services Exhibit B - RFQ/P Submittal Terms and Conditions Exhibit C - Mandatory Proposal Cost Schedule Exhibit D - Mandatory Questions Worksheet Exhibit E - Mandatory Scored Questions/Responses Exhibit F - Mandatory E-Verify S.A.V.E. Program Affidavit Exhibit G - Mandatory Cone-of-Silence Affidavit Exhibit H - Mandatory Completed W-9 Form Exhibit I - Mandatory Bid Response Worksheet

Attachment 1 – Inclement Weather Days https://hallcounty.smartfile.com/ftp/login/