RFQ_No_PR16191187.pdf

RFQ No. PR16191187 New/Replacement Vehicle for the Motor Pool

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number PR16191187, Prices, Block 23

• Continuation To SF-1449, RFQ Number PR16191187, Schedule of Supplies/Services, Block

20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Bidder Representations and Certifications

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER PR16191187

PRICES, BLOCK 23

I. THE SCOPE

The U.S. Embassy Abu Dhabi has a requirement to purchase a brand-new vehicle (SUV), per the specifications printed below.

The prices listed below shall include all charges for sale/supply and delivery of the vehicle, and shall be inclusive of all material and labor, shipping and handling, overhead, and profit. The Contractor shall deliver the vehicle to the U.S. Embassy in Abu Dhabi, United Arab Emirates. The bidder must be the service provider.

The vehicle shall be supplied with the standard manufacturer’s warranty and service coverage, with all warranty and service support provided through an authorized local dealer in Abu Dhabi.

II. PRICING

Quoters shall complete unit and total prices for each Contract Line-Item Number (CLIN) on the table below.

Prices shall be quoted in United Arab Emirates Dirham (AED).

CLIN

DESCRIPTION

QTY

UNIT

UNIT

PRICE,

AED

TOTAL

PRICE,

AED

01 Sale/supply of new Vehicle:

Type of Vehicle: Full-Size SUV. Model Year: 2026, GCC specs. Exterior Color: Black. Engine: V8, minimum 5.3L displacement. Seating Capacity: 8.

Transmission: Automatic. Spacious luggage compartment. Forward/side sensors and camera features. Rear view camera and rear parking sensor.

Lane assist with lane departure warning. Blind zone steering assist. Forward collision assist.

Make/model: GMC Yukon Elevation XL or similar, with standard manufacturer’s warranty and service contract at dealership in Abu Dhabi, United Arab Emirates

Vehicle shall meet all specifications and delivery requirements listed in Description/Specifications

1 Each

02 Extended Warranty: up to 5 years or 100,000 kms (Optional Item)

1 LS

03 Extended Service Contract/Maintenance Package:

up to 5 years or 100,000 kms (Optional Item)

1 LS

GRAND TOTAL, IN AED

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III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT;

this percentage is multiplied only against that portion.

VAT for CLIN 01 AED:

VAT for CLIN 02 AED:

VAT for CLIN 03 AED:

Total VAT Amount AED:

GRAND TOTAL WITH VAT AED:

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SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS – STATEMENT OF WORK (SOW)

1. PURPOSE AND BACKGROUND

The U.S. Embassy in Abu Dhabi, United Arab Emirates, has a requirement to purchase one (1) brand-new, full-size sport utility vehicle (SUV) as a new/replacement vehicle for the Embassy Motor Pool. The vehicle will be used for official transportation of passengers and light cargo within the United Arab Emirates.

2. SCOPE

The Contractor shall sell, supply, and deliver one (1) brand-new, unused, model year 2026 full-size SUV, meeting or exceeding the minimum technical specifications set forth in Section 3 below, to the U.S.

Embassy in Abu Dhabi, United Arab Emirates. The price shall include all charges for sale/supply and delivery of the vehicle and shall be inclusive of all material and labor, shipping and handling, overhead, and profit. The bidder must be the direct service provider. The vehicle shall be supplied with the standard manufacturer’s warranty and service coverage at an authorized dealership in Abu Dhabi.

The preferred make/model is the GMC Yukon Elevation XL or similar. The minimum salient characteristics below are based on the manufacturer’s published specifications for the 2026 GMC Yukon XL Elevation.

Vehicles of a different make/model will be considered technically acceptable provided they meet or exceed all minimum specifications listed in Section 3.

3. MINIMUM TECHNICAL SPECIFICATIONS (SALIENT CHARACTERISTICS)

a) General:

o Type of Vehicle: Full-size SUV, three-row o Condition: Brand-new and unused o Model Year: 2026 o Specifications: GCC specs, suitable for UAE climate and registrable in Abu Dhabi o Exterior Color: Black o Interior: Factory-standard upholstery, dark color preferred

b) Powertrain and Drivetrain:

o Engine: V8, minimum 5.3L displacement, gasoline o Transmission: Automatic, minimum 10-speed o Drivetrain: Four-wheel drive (4WD) or all-wheel drive o Fuel Tank Capacity: Approximately 106 liters (28 gallons)

c) Seating and Cargo Capacity:

New/Replacement Vehicle for the Motor Pool Page 6 of 31 o Seating Capacity: Eight (8) passengers, three rows o Luggage Compartment: Spacious; minimum approximately 1,100 liters (41 cu. ft.) of cargo volume behind the third row, expandable to approximately 4,000 liters (144 cu. ft.) with second and third rows folded

d) Safety and Driver-Assistance Features:

o Forward and side sensors and camera features (HD surround-view camera system or equal) o Rear view camera and rear parking sensor/rear park assist o Lane assist with lane departure warning o Blind zone steering assist / blind spot monitoring with active intervention o Forward collision assist with automatic emergency braking o Front, side, and curtain airbags; anti-lock braking system (ABS); electronic stability control

e) Comfort and Convenience:

o Full air conditioning with rear-passenger climate outlets (tri-zone or equal) o Power windows, power door locks, and power-adjustable exterior mirrors o Remote keyless entry with push-button start o Touchscreen infotainment system with Bluetooth/wireless phone connectivity (Apple CarPlay/Android Auto or equal) o Cruise control o Power liftgate

4. WARRANTY AND SERVICE

The vehicle shall be supplied with the standard manufacturer’s warranty and a service contract honored at an authorized dealership located in Abu Dhabi, United Arab Emirates. As optional line items, the bidder shall separately price an extended warranty (CLIN 02) and an extended service contract/maintenance package (CLIN 03), each covering up to five (5) years or 100,000 km, whichever occurs first. The U.S.

Government reserves the right to exercise or decline the optional items at the time of award.

5. DELIVERY REQUIREMENTS

Upon receipt of Purchase Order, the Contractor shall deliver all items in accordance with the delivery schedule set forth herein. Vehicles shall be new, unused, latest model year, and meet approved specifications.

(i) Delivery Schedule: The vehicle under CLIN 01 shall be delivered within one week after contract award, along with the required documents.

(ii) Documents required: Upon delivery of the vehicle, the Contractor shall provide the following documentation:

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(1) Sale Letter (confirming title transfer to U.S. Embassy Abu Dhabi).

(2) Vehicle Clearance Certificate (VCC).

(3) Manufacturer's Warranty Certificate.

(4) Service Contract/Maintenance Agreement for the ordered CLIN/S (confirming coverage for the vehicle at the authorized dealer’s workshop in Abu Dhabi).

(5) Operator's Manual, and

(6) Completed Pre-Delivery Inspection (PDI) Report.

(iii) Delivery Location: The vehicle and accompanying documentation shall be delivered to the following location:

American Embassy, Embassies District, Plot 38, Sector W59-02, Sh. Rashid (Airport Road) at Rabdan 29th Street, Abu Dhabi.

(iv) Delivery / Gate Pass: Vendor shall contact the Embassy Receiving Unit via email at AbuDhabiDelivery@state.gov at least 48 hours prior to the scheduled delivery date; and must wait for gate pass confirmation prior to dispatching the items.

When submitting a request for gate pass, please mention the Purchase Order number in the subject field, CC your email to AbuDhabiGSOprocurement@state.gov, and provide the following details:

Details of Delivery Vehicle: License plate number / Model Number / Make / Color

Details of Delivery Personnel (Driver/ helper): Full Name / Emirates ID Number/ Mobile Number / Nationality.

Note: if you have any questions or concerns regarding delivery gate pass, please contact our Receiving Clerk on duty at the dedicated mobile number 050-448-9231. Kindly note that this number is not reachable after hours, on weekends, or during Embassy holidays.

c) Inspection Requirements: A signed Delivery Receipt shall be executed at the time of delivery and retained by both parties. Any deficiencies identified during inspection shall be corrected by the Contractor at no additional cost to the U.S. Government.

ii) Tires should not exceed six months from their production date, as indicated by the DOT code.

iii) Vehicles with a prior traffic plate or road registration will not be accepted. The Embassy reserves the right to reject and return such vehicle for a full refund.

mailto:AbuDhabiDelivery@state.gov mailto:AbuDhabiGSOprocurement@state.gov

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SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE. (SEE SF-1449, BLOCK 27A)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current

FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (NOV 2025) -

ALTERNATE I (NOV 2025).

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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SUBCONTRACT AWARDS (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED

(JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2026)

52.223-23 SUSTAINABLE PRODUCTS (JAN 2026)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING (MAY 2024)

52.232-29 TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in this contract.

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

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(b) Invoice Submission. The Contractor shall submit invoices electronically, in PDF format, to USmissionUAEinvoices@state.gov. To constitute a proper invoice, the invoice must include all items per FAR 52.232–25, “Prompt Payment”.

(i) The Contractor shall show VAT as a separate item on invoices submitted for payment.

(ii) Payment will be disbursed by Electronic Funds Transfer (EFT) directly to the contractor's bank account, within 30 calendar days after receipt of the services and proper invoice.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

(End of clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract;

and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

mailto:USmissionUAEinvoices@state.gov

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SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO BIDDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

(a) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotations shall include—

(1) The solicitation/RFQ number;

(2) The name, address, telephone number of the Bidder;

(3) The Bidder’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Bidder completion of information, Representations, and Certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of quotations. The Bidder agrees to hold the prices in its quotation firm for 60 calendar days from the date specified for receipt of quotations, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Bidders are responsible for submitting quotations and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation, modification, or revision received after the time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. However, a late modification of an otherwise successful quotation that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Bidders may withdraw their quotations by written notice to the Government received at any time before award.

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(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotations and award a contract without discussions with Bidders. Therefore, the Bidder’s initial quotation should contain Bidder’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotations if such action is in the public interest, accept other than the lowest quotation, and waive informalities and minor irregularities in quotations received.

(e) Debriefings. If a post award debriefing is given to requesting Bidders, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Bidder’s quotation.

(2) The overall evaluated cost or price and technical rating of the successful Bidder and the debriefed Bidder and past performance information on the debriefed Bidder.

(3) The overall ranking of all Bidders when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Bidder.

(6) Reasonable responses to relevant questions posed by the debriefed Bidder as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each quotation must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (Blocks 12, 17a, 23, 24, 30a, 30b & 30c as appropriate), and Sections 1 and 5 have been filled out.

A.2. Information demonstrating the bidder’s/quoter’s ability to perform, including:

(1) Name of the Account Manager (or other liaison to the U.S. Embassy) who understands written and spoken English;

(2) Evidence that the bidder/quoter operates an established business with a permanent address and telephone listing; in Abu Dhabi, United Arab Emirates.

(3) The bidder shall provide proof of SAM registration to include the SAM UEI number /

Bidder Identification.

(4) Locally required licenses and permits: Copy of bidder’s valid Commercial/Trade License that allows the bidder to provide the services in Abu Dhabi, United Arab

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Emirates, per the scope of this RFQ.

(5) Detailed Technical Specification Sheet of the Vehicle offered, per CLIN 01, confirming make/model/trim and color.

(6) Statement of Warranty and Service for the Vehicle offered, per CLIN 01-03, for coverage at authorized local dealer in Abu Dhabi, UAE.

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ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current

FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS ARE

INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (NOV 2025) –

ALTERNATE I (NOV 2025)

52.214-34 SUBMISSION OF QUOTATIONS IN THE ENGLISH LANGUAGE (APR 1991)

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD

(JAN 2026)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential bidders are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential bidders and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of quotations, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman Management Counselor, at +971-2-4142334. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

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SECTION 4 - EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Bidder whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

The quoter shall submit a completed solicitation, including Sections 1 and 5.

The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government will determine acceptability by assessing the bidder's compliance with the terms of the RFQ to include the technical information required by Section 3.

The Government will determine contractor responsibility by analyzing whether the apparent successful bidder complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

• Be otherwise qualified with the SAM registration/Bidder Identification

(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Bidder within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the quotation’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Bidder within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the quotation’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-90 BIDDER IDENTIFICATION (JAN 2026)

If the Bidder will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its quotation, it shall complete paragraphs (c) and

(d) of this provision and include its responses with its quotation.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204- 91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the bidder is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the bidder, or that owns or controls one or more entities that control an immediate owner of the bidder. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the bidder, that has direct control of the bidder. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the bidder or another entity (most often through merger or acquisition) and whose affairs are now carried out by the bidder or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the bidder to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Bidder shall enter, in the block with its name and address on the cover page of its quotation, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Bidder's name and address exactly as stated in the quotation. The Bidder shall also enter its EFT indicator, if applicable.

(2) If the Bidder does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Bidder before assigning a UEI.

(c) Taxpayer identification. The Bidder shall provide with its quotation the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

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(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Bidder is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Bidder is an agency or instrumentality of a foreign government; or

□ Bidder is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Bidder is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Bidder's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Bidder's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Bidder shall provide its CAGE code with its quotation with its name and location address or otherwise include it prominently in its quotation. The CAGE code shall be for that name and location

New/Replacement Vehicle for the Motor Pool Page 19 of 31 address. Insert the word “CAGE” before the code. The Bidder may obtain a CAGE code as indicated in the following table.

If the Bidder is… Then…

Located in the United States or its outlying areas Submit a request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(2) The Bidder shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of a Bidder’s predecessor, that held a Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Bidder has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Bidder has more than one predecessor, provide information for each predecessor in reverse chronological order.

https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

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52.204-91 CONTRACTOR IDENTIFICATION (JAN 2026)

Definitions. As used in this clause—

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

If the Contractor is… Then…

Registered in the System for Award Management (SAM) Initiate the change by updating its SAM registration

Located in the United States or its outlying areas and is not registered in SAM Submit a change request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and is not registered in

SAM

Request a change by contacting the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts) or NSPA (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx) https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

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(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(End of clause)

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (OCT 2025)

(a) Definitions. As used in this provision-— Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

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(1) Covered telecommunications and video surveillance. The Bidder shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Bidder shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Bidder shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its quotation, the Bidder represents that, after conducting a reasonable inquiry (that looks at any information in the Bidder’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this quotation, the bidder represents that it has conducted a reasonable inquiry, and that the bidder does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the bidder’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its quotation, the bidder certifies, after conducting a reasonable inquiry (that looks at any information in the bidder’s possession but does not need to include an internal or third-party audit), that the bidder does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the bidder, after conducting a reasonable inquiry (that looks at any information in the bidder’s possession but does not need to include an internal or third-party audit), by submission of its quotation—

(i) Represents, to the best of its knowledge and belief, that the bidder does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the bidder, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the bidder, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the bidder, and any person owned or controlled by the bidder, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially https://www.sam.gov/

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Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The bidder has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The bidder shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Bidder is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Bidder shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the bidder would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the bidder shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the bidder shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Bidder shall submit the disclosure to the Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Bidder later discovers new information that is required by paragraph (1), then the Bidder shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting Officer may choose not to pursue a waiver and may instead make an award to a Bidder that does not require a waiver.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx mailto:CISADA106@state.gov https://dibnet.dod.mil/

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52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (JAN 2026)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment;

or

(4) Telecommunications or video…