RFQ_MonacoSystemUpgrade.pdf

CUI

Request for Quote

FY26 Monaco Systems and Software Upgrade

Scott AFB, IL

28 Aug 2026 The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the purchase, delivery, installation, and integration of Monaco D-21 alarm system technology upgrades, software modernization, and an optional Digital Voice Recorder (DVR) replacement for the 375th Civil Engineer Squadron, Fire and Emergency Services (FES) flight (375 CES/CEF) located at Scott AFB, IL. Requested delivery is no later than (NLT) 30 January 2026.

The government intends to issue a firm-fixed-price purchase order to the responsible vendor whose quote represents the best value, based on technical acceptability, delivery timeframe, and lowest price.

This is a commercial purchase using Federal Acquisition Regulation (RFO) Part 12 procedures.

The following information, as required per RFO 12.202(b)(1) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA440726Q0015 is issued as a Request for Quotation (RFQ).

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This acquisition is being solicited as a 100% Small Business Set Aside via Sam.gov under North American Industry Classification System (NAICS) code 334290 - Other Communications Equipment Manufacturing. The small business size standard for NAICS 334290 is 800 employees. The Product Service Code (PSC) is 6350 - Miscellaneous Alarm, Signal, and Security Detection Systems. This solicitation incorporates provisions and clauses by reference.

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

http://www.acquisition.gov/

(ii) Contract Line Item Numbers(s) – CLINS:

Item # Description Quantity Unit Unit Price Total Price

0001 Base Equipment and Freight 1 Lot

0002 Base Installation and Training 1 Lot

0003 DVR Equipment and Freight 1 Lot

0004 DVR Equipment and Training 1 Lot

(iii) Description of Requirements

All items on the equipment list will be brand name only.

The contractor shall provide purchase, delivery, installation, and integration of Monaco D-21 alarm system technology upgrades, software modernization, and an optional Digital Voice Recorder (DVR) replacement for the 375th Civil Engineer Squadron, Fire and Emergency Services (FES) flight (375 CES/CEF). The scope of this purchase includes all labor, equipment, materials, and expertise necessary to complete technology and software upgrades across multiple facilities (including Fire Station 1, Fire Station 2, Fire Station 3, the Dispatch Desk, and the Base Defense Operations Center) located at Scott AFB.A complete list of specifications is detailed in the attached Statement of Work (SOW).

(iv) Delivery is requested NLT 30 January 2026 at Scott AFB, IL, with FOB Destination.

(v) The provision at 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed through Internet access at the FAR Site: https://www.acquisition.gov/content/regulations.

(vi) Date and Time for Receipt of Quote and Point of Contact

Offers must be submitted via email to the POCs listed below no later than 9:00 a.m.

Central Standard Time (CST) on 9 September 2026.

Questions are due NLT 9:00 a.m. CST on 2 September 2026 via email to Lt. Madison Dabbs and Jin Chung.

(vii) ADDENDA TO 52.212-1:

https://www.acquisition.gov/content/regulations

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name: __________________________________________________

2. Contractor Address: ________________________________________________

3. Point of Contact: ___________________________________________________

4. Phone Number: ____________________________________________________

5. Email Address: ____________________________________________________

6. DUNS Number: ___________________________________________________

7. UEI Number: ______________________________________________________

8. CAGE Code: ______________________________________________________

9. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________

10. Quote Number: ____________________________________________________

11. Quote Date and Expiration Date of Quote: _______________________________

12. Proposed Payment Terms or Discount (i.e, Net 30): ________________________

13. Delivery Date: ______________________________________________________

14. FOB: Destination

15. Technical Plan: The contractor shall provide a comprehensive plan detailing the methodology for executing all required tasks.

ADDENDA TO 52.212-1 (CONTINUED):

1. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses."

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review

A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Non-Real ID Driver's licenses or other state photo identity cards issued by DMV (or equivalent) with a certified Social security Card or Birth Certificate. Social security card or birth certificate will need to be certified. Meaning SS card is not a copy, but from the SS office. The birth certificate is not a copy, but a certified version with notarized emblem.

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

(End of Provision)

(viii) The provision at 52.212-2, Evaluation—Commercial Items (Nov 2021), applies to this acquisition.

The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government and the evaluation process ceases at this point. If one of the offerors is technically inacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

(ix) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email:

susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The following DAFFARS Clause is incorporated by full text:

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(x) Offers must be submitted through email to both POCs NLT 9:00 a.m. Central Standard Time (CST) on 9 September 2026.

(xi) Email of Point of Contacts (POC):

- Primary: Madison Dabbs at madison.dabbs@us.af.mil

- Secondary: Jin Chung at jin.chung.2@us.af.mil

Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

Attachment List:

- RFQ Attch 1 – Statement of Work

- RFQ Attch 2 – FAR DFARS DAFFARS Clauses and Provisions mailto:madison.dabbs@us.af.mil mailto:jin.chung.2@us.af.mil