RFQ Letter 451845.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4070 bfurlow@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

September 04, 2024

Subject: Request for Quotation (RFQ) No. 451845 Floor Leveling and Epoxy Coating

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE) herewith solicits your quote for floor leveling and epoxy coating services per the provided BNL statement of work as outlined in Enclosure 1, Draft Contract 451845.

A pre-bid meeting/site tour will be held at 11:00 a.m. on Thursday, September 12, 2024. All attendees will meet at the BNL main entrance parking area. Inform the guard you are signing-in at the badging trailer for a pre-bid meeting. All prospective bidders are strongly encouraged to attend.

A list of all individuals attending the pre-bid meeting who do not possess a valid BSA ID badge must be emailed to bfurlow@bnl.gov no later than four (4) days prior to the pre-bid meeting date. In addition, indicate your company name, whether you are a US citizen or not and the meeting you’re coming to attend. Foreign Nationals must complete a Guest Registration and obtain approval for site access in order to attend (processing may take thirty days). On the day of arrival, all attendees should allow an additional twenty (20) minutes for check-in and issuance of a temporary pass by Security. Failure to comply with these requirements may hamper access or cause access to be denied.

Topics that will be discussed at the pre-bid meeting include:

• Technical Briefing: a review of the technical requirements and specifications

• Safety Briefing: a review of safety requirements and standards at BNL

• Question and answer period

• Site Tour: a tour of select areas at BNL where work will be performed

2.0 SCOPE OF WORK

The Offeror shall provide all necessary labor, materials, and equipment to provide the needed services detailed in the statement of work and all other attachments as outlined in Enclosure 1, Draft Contract 451845.

The awarded contract will be subject to U.S. Department of Labor Wage Determination No. 2015-4157, Revision No. 25 dated July 22, 2024. The Occupation Codes and corresponding rates established under the Service Contract Act (SCA) shall apply to all positions proposed. Offeror shall also review the attached AMS- Form-046 (Enclosure 3) and select the appropriate certification (“does” or “does not mailto:bfurlow@bnl.gov certify”) which would potentially exempt the Offeror from application of the aforementioned wage determination.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet and completed Supplier Survey, must be received by BSA no later than 5:00 p.m. EDT on September 19, 2024. Any offer received after this time and date may not be considered. Award is expected to be made on or about September 25, 2024.

Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to bfurlow@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

Offeror shall also complete the attached Supplier Survey form to help BSA gauge the quality systems in place within Offeror’s organization.

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org. By signing the attached Quotation Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price, answers and adequately meets the below “Qualifiers” questions, http://www.sam.gov/ http://www.sam.gov/ https://www.aptac-us.org/ https://www.aptac-us.org/ and who meets all of BSA’s technical requirements, as stated in the accompanying Statement of Work (Attachment A) document.

Qualifiers:

a) Offeror shall demonstrate experience within the last 5 years of work similar in scope to that stated in the SOW.

b) Does the offeror have previous experience performing the services as noted in the provided statement of work? If yes, the offeror shall provide references for at least 3 projects of comparable complexity and requirements. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

The resultant agreement shall be subject to the terms and conditions of Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Ben Furlow Sr. Contracts Specialist

Enclosure 1 Draft Contract No. 451845 Enclosure 2 Quotation Pricing Sheet, AMS-Form-043 Enclosure 3 AMS-Form-046 Attachment A Statement of Work Attachment B Drawing Attachment C BNL-QA-101 Attachment D Wage Determination