RFQ FAAA 2017000027 LCCHPRemediation_6450 ).pdf

REQUEST FOR QUALIFICATIONS

RFQ FAAA 2017000027

LAKE COUNTY COMMUNITY HEATLH PROGRAM

LEAD REMEDIATION SERVICES

LC-102

1.0 OVERVIEW

1.1 Issuing Office

This Request for Qualifications (RFQ) is issued by the State of Colorado, Department of Public Health and Environment (CDPHE) for the benefit of the Hazardous Materials and Waste Management Division (HMWMD). All contact regarding this solicitation is to be directed to:

Allan Smith Senior Purchasing Agent Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, CO 80246

(303) 692-2072 Email: allan.smith@state.co.us

1.2 Purpose

The purpose of this RFQ is to obtain Statements of Qualifications from qualified firms to provide lead remediation services associated with the Lake County Community Health Program (LCCHP). This work requires experience with residential lead remediation and CDPHE certification as a lead abatement contractor. All vendors who are qualified through this RFQ process, will be notified each time there is a project available for bid. CDPHE reserves the right to qualify additional vendors who do not respond to this RFQ. The accepted Statements of Qualification (SOQ) will be for a maximum period of five (5) years from acceptance.

1.3 Schedule of Activities:

Activity Date Time

RFQ Posted May 19, 2017

Inquiry deadline May 26, 2017 2:00 pm

Answers Posted to Colorado VSS System May 30, 2017

Statements of Qualification due June 5, 2017 2:00 pm

Notification of Acceptance of Qualifications (tentative)

June 9, 2017

1.4 Submission

All Statements of Qualification (SOQ) must be received by CDPHE no later than the date and time shown in the Schedule of Activities. SOQs shall include all information listed in section 4.0.

Vendors mailing SOQs should allow ample mail delivery time to ensure timely receipt of their submittals. SOQs received after the above date and time will not be considered.

SOQs must be clearly identified as an SOQ for the CDPHE “Lake County Community Health Program Lead Remediation Services RFQ # FAAA 2017000027” and shall show such information on the outside of the SOQ packet. SOQs will not be accepted by facsimile transmittal or via email. All State RFQ notices are posted on the Colorado VSS system.

Offerors who have an interest may submit a SOQ in accordance with the terms of this RFQ.

For its SOQ to be considered, the Offeror must be registered with the State of Colorado’s VSS Web site www.colorado.gov/vss by the proposal submission due date and time.

1.5 Inquiries

Prospective responders may make written inquiries concerning the RFQ to obtain clarification of requirements. No inquiries will be accepted after the date and time specified in the Schedule of Activities. Questions must be submitted in writing to:

Allan Smith Colorado Department of Public Health and Environment (See 1.1 for contact information)

The preferred method for submitting inquiries is via email. Interested parties must include relevant contact information including name, company name, address, telephone numbers and website address (if applicable). A response-to-inquiries document will be developed after the inquiry deadline and posted to the Colorado VSS website. It is the responsibility of prospective offerors’ to periodically check the Colorado VSS website

1.6 Amendments to RFQ

In the event it should be necessary to revise any portion of this RFQ, addenda will be published on the Colorado VSS website.

1.7 Statement of Qualification Submittal

The due date for submittal of Statements of Qualification is June 5, 2017 at 2:00 PM. SOQs will be accepted by mail or hand-carried and must be sent to:

Allan Smith, Senior Purchasing Agent Colorado Department of Public Health and Environment (See 1.1 for contact information)

A responsive SOQ must include the items outlined in section 3.0 Submittal.

1.8 Evaluation Process and Acceptance

Statements of Qualification will be evaluated and acceptance made as outlined in section 4.0 Evaluation and Award. CDPHE will make a qualified contractor list from this RFQ. Responders may be firms or individuals, and are also referred to herein as “contractors”.

2.0 SCOPE OF WORK

2.1 Background

The Remediation Program of the HMWMD works closely with the LCCHP to remediate lead contamination in residential settings in the Leadville area when the need arises. Projects are typically selected based on elevated blood lead concentrations in children and nursing women.

Due to these circumstances, remediation services must be initiated and completed in a timely manner so that the exposure to lead is removed as soon as possible. In addition, due to the short construction season in Leadville, remediation services will typically need to be started no earlier than June 1 and completed no later than September 30.

Contractor(s) will be selected for award of contracts/Po’s based on qualifications, experience, and certification for lead abatement. Contractor(s) for specific lead remediation projects will be selected based on price, materials proposed for use during remediation, and the ability to meet the LCCHP's schedule to perform the project.

2.2 Labor Categories and Levels

The services the contractor(s) shall provide will be for the following:

Lead Remediation The selected Contractor(s) shall be responsible for implementing a lead abatement site plan (developed by others) at residential properties in the Leadville area. This work shall include developing a schedule and cost to perform the work; coordinating with CDPHE staff, other outside consultants, and Lake County staff as needed; coordinating with the property owner and property residents; obtaining all necessary permits; performing all remediation work and site restoration as detailed in the site plan; properly disposing of all waste generated as part of the remediation work; and fully restoring the project site to a condition that meets lead abatement requirements and is clean to a condition equivalent to the pre-construction conditions or acceptable to all parties. All work shall be in compliance with the contract documents executed for each specific remediation project.

2.3 Experience and Qualifications

The selected contractor(s) shall utilize personnel who demonstrate a detailed knowledge of and experience with lead remediation in residential settings.

2.4 Conflict of Interest

The selected contractor(s) shall not have a conflict of interest with the property owner or residents or with any other party that may impact the contractor's ability to impartially perform the work.

3.0 STATEMENT OF QUALIFICATION SUBMITTAL

3.1 SOQ Submittal

All SOQs must be received by the CDPHE no later than the date and time shown in the Schedule of Activities. Each SOQ package shall consist of:

One (1) Original and Four (4) copies of the SOQ submittal

One (1) completed Vendor Information Form and Confirmation of Offer (Exhibit A)

It is the sole responsibility of the proposer to ensure that its complete SOQ package is received by the CDPHE prior to the deadline. Proposers mailing their documents should allow ample mail delivery time to ensure timely receipt of their SOQs. SOQs RECEIVED AFTER THE DATE

AND TIME STATED IN THE SCHEDULE OF ACTIVITIES WILL NOT BE CONSIDERED.

SOQs must be clearly identified on the outside of the packet(s) as a SOQ for the CDPHE “Lake County Community Health Program Lead Remediation Services RFQ”. All materials submitted shall become the property of CDPHE and will not be returned unless the RFQ solicitation is cancelled prior to the submittal due date, in which case such SOQs will be returned unopened, or opened only for identification purposes.

SOQ Format This section describes the information that must be furnished by the responder and the prescribed format in which it must be presented. The CDPHE requires that SOQs be submitted that:

Include recycled paper as much as possible

Are printed on 8 ½ by 11” paper

Are bound or stapled to facilitate filing; three-ring binders and bulky submittals are not permitted

SOQs must be delivered “sealed” with RFQ Name/Number, and Opening Date and Time on outside of envelope.

3.2 Vendor Information and Confirmation of Offer Form

The completed and signed Vendor Information Form and Confirmation of Offer (Exhibit A) MUST accompany SOQs submitted. Each person signing the form certifies that:

1) He/she is the person within the proposer’s organization responsible for that organization’s decision as to the information contained in the SOQ; OR

2) He/she is not the person within the proposer’s organization responsible for the decision as to the prices being offered in the SOQ but that he/she has been authorized in writing to act as agent for the persons responsible for such decision.

3.3 Qualifications and Experience

Submit qualifications and experience. This should include a list of previous work completed that shows an adequate level of experience for the Contractor as a whole, as well as a list of staff/individuals that may be utilized, including supporting information documenting their level of experience. Prior project experience must include at least three (3) projects involving lead remediation or abatement in a residential setting, or projects of a similar scope.

All personnel must have successfully completed the Occupational Safety and Health Administration (OSHA) 40-hour HAZWOPER training in accordance with 40 CFR 1910.120. All personnel performing dust abatement, dust removal, and lead-based paint remediation activities must have successfully completed an accredited training course for lead-based paint abatement workers, in accordance with Section III.B. of Regulation 19. Supervisors are required to complete an accredited supervisor training course for lead based paint abatement, in accordance with Section III.B. of Regulation 19. Personnel performing work not directly involved in lead-based paint abatement (e.g. the installation of enclosures or the replacement of building components) must be skilled in their respective trade but will not be required to have specific training for lead-based paint activities. A State-certified lead-based paint abatement supervisor will supervise all personnel during abatement activities.

3.4 Staffing

Please provide documentation to show that staffing levels are adequate to ensure that requested services could be provided in a timely manner.

3.5 Conflict of Interest

Submit a list of properties in Lake County in which you, your family or members of your company have a financial interest.

4.0 EVALUATION AND AWARD

4.1 Evaluation Process and Award

Each SOQ will be reviewed and evaluated based on the criteria listed below. All SOQs will receive fair and equal treatment.

The evaluation will be done on Pass/Fail basis. All contractor that pass the posted requirements will be notified of upcoming projects for Bid. . The State reserves the right to reject any (or all) SOQs that pose, in the judgment of the State, unacceptable risks of unsuccessful or untimely performance, or unacceptable State resources requirements.

4.2 The Vendor Information Form and Confirmation of Offer

The Vendor Information Form and Confirmation of Offer form is required, but will not be evaluated.

4.3 Qualifications and Experience

Qualifications will be evaluated based on:

Successful completion of at least three (3) previous residential lead abatement projects

All staff completed OSHA HAZWOPER training

Staff performing dust abatement, dust removal, and lead-based paint remediation have completed an accredited training for lead based paint abatement workers

Supervisors completed an accredited supervisor training course for lead based paint abatement

A state certified lead-based paint abatement Supervisor is on staff to supervise all personnel during abatement activities

4.4 Staffing

The adequacy of staffing will be evaluated to ensure that contracted services can be provided in a timely fashion.

4.5 Conflict of Interest

Potential conflicts of interest will be reviewed as part of the selection criteria for each property requiring remediation.

SECTION 5.0 ADDITIONAL INFORMATION

5.1 Insurance Requirements

The contractor(s) who are awarded projects through this RFQ shall obtain, and maintain insurance in the following kinds and amounts for the duration of each awarded project:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

4) The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

5) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

6) The contractor(s) will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

7) All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

5.2 Next Steps for Qualified Offerors

Qualified offerors will be added to a list of qualified contractors who will be notified each time there is a LCCHP project available for bid. CDPHE will notify contractors of these projects, provide an optional project site walkthrough, and award contracts based on Documented Quotes from the qualified contractors.

5.3 List of Attachment’s

Exhibit A Vendor Information and Confirmation of Offer Form Exhibit B Sample Statement of Work Exhibit C Sample Site Plan Exhibit D Special Contract Conditions For Construction Projects On State-Wide Brownfields and, Methamphetamine Sites, and Leadville, CO LCCHP Sites

SECTION 6.0 ADMINISTRATIVE INFORMATION

6.1 Parent Company

If a proposer is owned or controlled by a parent company, the name, main office address and parent company’s tax identification number (FEIN) must be provided in the SOQ document.

Regardless of whether or not a Proposer is owned or controlled by a parent company, the responding Proposer’s FEIN, as provided on the RFQ Signature form, shall be the number used to determine registration status.

6.2 Response Material Ownership

All material submitted regarding this RFQ becomes the property of the State of Colorado. The State of Colorado has the right to retain the original SOQ and other RFQ response materials for its files. As such, the State of Colorado may retain or dispose of all copies as is lawfully deemed appropriate. The State of Colorado has the right to use any or all information/material presented in reply to the RFQ, subject to limitations outlined in the clause, Proprietary/Confidential Information. Proposer expressly agrees that the State may use the materials for all lawful State purposes, including the right to reproduce copies of the material submitted for purposes of evaluation, and to make the information available to the public in accordance with the provisions of the Public Records Act.

6.3 Proprietary Information

All material submitted in response to this RFQ will become public record and will become subject to inspection following final proposer selection. Any material requested for treatment as proprietary or confidential must be clearly identified and easily separable from the rest of the SOQ. Such requests must include justification for each request. It is not acceptable to label the entirety of the SOQ as proprietary or confidential.

6.4 Request for Confidential/Proprietary Classification

The State neither requests nor encourages the submission of confidential/proprietary information in response to this RFQ. Information submitted will be open for public inspection upon completion of the RFQ process and award of contract. Should a proposer want the State to treat certain information as confidential/proprietary, the proposer shall submit a written request, as part of its RFQ package, to the CDPHE Contract and Procurement Manager, provided that the submission is in STRICT accordance with the procedures listed below.

Adherence to these procedures remains the SOLE RESPONSIBILITY of the proposer. The written request for confidentiality/proprietary classification will be reviewed and either approved or denied by the CDPHE Contract and Procurement Manager. If denied, the proposer will have the opportunity to withdraw its entire SOQ, or to remove the proprietary restrictions.

PROCEDURES FOR SUBMISSION OF CONFIDENTIAL/PROPRIETARY INFORMATION

A. Written request for confidentiality/proprietary classification shall be submitted, by the responder, with the SOQ documents.

B. The written request will be enclosed in an envelope marked “REQUEST FOR CONFIDENTIALITY/PROPRIETARY CLASSIFICATION,” and attached to the cover of the ORIGINAL copy of the responder’s SOQ that contains the CDPHE SOQ Signature page with the responder’s ORIGINAL autographic signature.

C. The written request must state SPECIFICALLY, AND IDENTIFY BY PAGE NUMBER, what elements of the SOQ are to remain confidential. The request must also IDENTIFY THE BASIS for the claim of confidentiality/proprietary classification, OTHER than a recitation of a SPECIFIC State or Federal statute.

D. Confidential/propriety information MUST be readily IDENTIFIED, MARKED and SEPARATED/PACKAGED from the rest of the SOQ. Co-mingling of confidential/propriety information and other information is NOT acceptable.

E. The CDPHE Contract and Procurement Manager will make a written determination as to the validity of any request for confidentiality/proprietary classification. This written determination will be sent to the responder.

F. SOQs not following this procedure may be declared non-responsive by the CDPHE Purchasing Manager and given no further consideration.

6.5 Rejection of SOQs

Pursuant to Procurement Rule 24-103-301, the State of Colorado reserves the right to reject any or all SOQs received in response to this RFQ, or to cancel this RFQ if it is in the best interest of the State to do so. Failure to furnish all information, or to follow the SOQ format set forth in this RFQ, may act to disqualify the responder. It is the sole responsibility of the responder to ensure ALL required signature forms and the requisite number of document copies are included in its submittal package.

In the event CDPHE elects to NOT award to any responder, or the RFQ solicitation is cancelled, all received SOQs must be retained as confidential and will not be subject to public inspection.

The purpose for this condition is to prevent any future potential offerors an opportunity to review other responders’ SOQs and thereby gain any unfair advantage in submitting future SOQs.

Any cancellations occurring before the submittal due date will result in received SOQs being returned unopened to the appropriate responder accompanied by a notice of cancellation letter.

6.6 Incurring Costs

The State of Colorado is not liable for any cost incurred by responders prior to issuance of a legally executed contract or procurement document. No property interest of any nature shall occur until a contract is awarded and signed by all concerned parties. No reimbursement of travel and other preparatory costs will be considered for those responders recommended for interview, demonstrations or other subsequent travel prior to award.

6.7 SOQ Content/Acceptance of RFQ Terms

A submission in response to the RFQ acknowledges acceptance by the responder of all unaltered terms and conditions, as set forth herein. Any proposed exception taken to the State’s Terms and Conditions must be clearly and thoroughly identified and supported and acceptable alternatives must be proposed. Failure to do so shall be deemed a waiver of any rights to subsequently raise exception and/or request modification, except as outlined or specified in this RFQ. Submission of exceptions does not guarantee their acceptance, however, and such submittal will be taken into consideration during SOQ review and scoring by the evaluation team.

6.8 Acceptance of Statements of Qualification

Final acceptance will be made to the responder(s) whose SOQ(s) meets the evaluation criteria set forth in this RFQ and is determined by the evaluation committee to be the most responsive to the State’s needs and most advantageous to the State of Colorado, taking into consideration the factors set forth herein. It is expected that multiple contractors may be accepted.