RFQ - Evaluation Factors.pdf

Partnership Conference Evaluation Factors

Government intends to make award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

All proposals shall consist of sections addressing the following:

A. Technical Capability B. Key Personnel C. Relevant Past Performance D. Price

A. Technical Approach Factor

Offerors will describe their approach for providing the services and accomplishing the deliverables identified in the Performance Work Statement (PWS). The narrative must define the approach, plan and methods to be used for the successful preparation, management and execution of the Partnership Conference.

The technical approach indicate the offeror’s quality and capability of the work to be performed.

Information shall be precise, factual, detailed, and complete. Offerors should not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization, or any other pertinent fact that is important to accomplishment of work.

This submission shall be limited to 10 pages

B. Key Personnel / Staffing Summary Factor

Offeror will identify personnel responsible for key roles in the planning and execution of the Partnership Conference. These roles may include Project Director, Project Manager and Meeting Planner. Resumes must be submitted for all key personnel, should highlight the qualifications necessary to perform the tasks identified in the PWS and include the following information:

1. Name, title, tenure and years of experience.

2. Educational degrees and professional certifications.

3. Experience working with meetings of similar scope, size and duration.

4. Accomplishments demonstrating PWS capabilities.

5. Any work history that corresponds with Past Performance references.

Key personnel narrative is limited to three (3) pages total; resumes are limited to two (2) pages each.

C. Past Performance / Experience

Offerors will provide past performance references for no less than two (2) but no more than three

(3) contracts completed during the past five (5) years or currently in process for services similar to this solicitation. Failure to submit the required past performance references will result in rejection of the proposal. At the minimum, the following information must be provided:

1. Name and address of the referenced Agency or company

2. Point of contact name, telephone number and email address

3. Contract number and value

4. Description of the work performed

5. Explanation of problems, delays, cost overruns and corrective actions taken

Offeror will be evaluated on performance under existing and prior contracts. The Government may supplement the information the offeror provides with performance information it may obtain from any source including its own experience with the offeror.

The Federal Government uses the Contractor Performance Assessment Reporting System (CPARS) to document contractor performance information that is required by Federal Regulations. Past performance information entered to CPARS is available to Federal agencies through a separate system called the Past

Performance Information Retrieval System (PPIRS) for source selection purposes. Contracting Officer will assess the Offeror’s PPIRS records as part of the evaluation of this sub-factor.

Submission under this factor shall be limited to four (4) pages.

D. PRICE

Offerors shall provide a price breakdown of the proposing Firm-Fixed-Price to demonstrate the company’s understanding of the level of effort and required tasks/items to support and execute this Event.