PWS 2023.03.27.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Indian Health Service Rockville MD 20857

2023 Office of Resource Access and Partnerships /

Office of Information Technology Partnership Conference

Performance Work Statement

A. BACKGROUND INFORMATION

The Indian Health Service (IHS), an agency within the Department of Health and Human

Services, is responsible for providing federal health services to American Indian and Alaska

Natives (AI/AN). The IHS is the principal federal health care provider and health advocate for

Indian people and its goal is to raise the physical, mental, social, and spiritual health of AI/AN people to the highest level. The IHS provides a comprehensive health service delivery system for AI/AN who belong to 574 federally recognized Tribes in 37 states. IHS services are administered through a system of 12 Area offices and 170 IHS and tribally managed service units with Headquarters located in Rockville, Maryland.

The Office of Information Technology (OIT) is responsible for all aspects of information resource management and technology and ensures IHS compliance with information technology laws, regulations and policies. OIT designs, develops, implements and maintains policies, budgets, standards, architecture and systems for IHS information technology including the IHS information technology security program that protects IHS resources.

The Office of Resource Access and Partnerships (ORAP) manages the areas of purchased/referred care (PRC), business office and third-party collections. The Office deals with over $1 billion in collections and PRC funds. ORAP focuses on supplementing IHS’ appropriated funds with other federal, state and private sector resources through revenue generation and enhancing federal and tribal access to those resources.

B. GENERAL INFORMATION

The purpose of this procurement is to obtain integrated, comprehensive logistics services and administrative support to convene the 2023 ORAP/OIT Partnership Conference. The

Partnership Conference provides an atmosphere of collaborative thinking and information dissemination to hundreds of attendees.

The 2023 Partnership Conference will be during the summer at a site to be determined. The conference will bring together 1500 federal and tribal attendees who work within the

Information Technology, Business Office, Health Information Management, and

Purchased/Referred Care (PRC) Programs. Online registration will be available prior to the event. Onsite registration will begin on Monday afternoon with the plenary and breakout sessions taking place on Tuesday, Wednesday and Thursday. Several pre- and post-conference meetings will be held on Monday afternoon and Friday morning.

C. PERIOD OF PERFORMANCE

The period of performance shall be for 12 months from the effective date of the contract

(EDOC).

D. CONTRACT TYPE

This is a mixed firm fixed price and cost reimbursable contract. Labor, materials and printing will be offered on a firm fixed price basis. Meeting space, audio-visual and travel will provided on a cost reimbursable basis.

E. SCOPE OF WORK/TASKS

The event management contractor shall work with the IHS Contracting Officer’s Representative

(Project Officer) to plan and make the necessary arrangements to ensure the required events are conducted in a professional manner using the best commercial practices at the desired times and locations.

TASKS

The following schedule of tasks (1-23) outlines the necessary requirements to organize and manage the 2023 Partnership Conference. The Contractor shall:

1 Kick-Off Meeting

1.1 Meet with the COR, federal conference manager and key planning committee members within five (5) days of the EDOC to review the performance work statement, receive updates on planning progress and define special requirements for meeting space, lodging rooms, marketing, communication and registration services.

1.2 As a result of the meeting, develop a Comprehensive Event Plan that will include a work plan identifying primary roles and timeline with critical deadlines. The

Comprehensive Event Plan will be available to the COR within five (5) days after the

Kick-Off Meeting.

1.3 Schedule regular and recurring meetings as determined by the Contractor, COR and federal conference manager in order to maintain updated information and event progress.

2 Logistical and Administrative Services

2.1 Be responsible for all daily activities associated with event coordination from pre-conference planning and site selection to onsite management and program set-up to post-conference support and client debriefing.

2.2 Participate on no more than ten (10) conference calls with conference planning committee members to answer questions or clarify plans and activities.

2.3 Serve as the primary point of contact and liaison with the event site, sub-contractors, conference speakers and attendees. Support shall be provided in a manner that does not detract from the overall goal of information dissemination and exchange.

3 Status Reports

3.1 Provide status reports indicating project accomplishments, planned activities and deviations from the timeline as well as conference registration updates and lodging room updates.

3.2 Deliver status reports by e-mail to the COR and federal conference manager on a monthly basis or more frequently as determined in the Kick-Off Meeting. All reports shall be presented in Microsoft Office format.

4 Performance Reports

4.1 Provide conference performance reports including attendee evaluations and sub-contractor performance reports (if applicable).

4.2 Coordinate with the COR and federal conference manager to determine the best method to request feedback i.e., paper versus electronic evaluations.

4.3 Deliver performance reports within 60 days after the conference end date.

5 Meeting Space

5.1 Perform a site search to identify meeting space that conforms to the requirements outlined in the meeting specifications at Attachment 1.

5.2 Consult with the COR and federal conference manager to evaluate and select the meeting space that best conforms to the meeting specifications at Attachment 1. No cancellation or attrition fees or food and beverage requirements will be included in the meeting space agreement.

5.3 Secure the meeting space within 30 days of EDOC.

6 Lodging Room Block

6.1 Locate, negotiate and secure a lodging room block for conference attendees at or near the conference site that conforms to the requirements outlined in the meeting specifications at Attachment 1.

6.2 Secure the lodging room block within 30 days of EDOC.

6.3 Include lodging room updates in all monthly status reports.

7 Graphic Services

7.1 Develop a branding concept for the Partnership Conference in consideration of AI/AN culture and geographic location of the event. Branding elements will be used for all aspects of marketing, communication and meeting materials.

7.2 Provide three branding concept options to the COR and federal conference manager within 30 days of EDOC.

8 Website Development

8.1 Host an independent conference website (not on the IHS.gov domain) for the

Partnership Conference that serves as the primary communication hub for conference attendees and provides online registration, meeting site and lodging information, agenda and post-conference presentations.

8.2 Update content periodically as information becomes available.

8.3 Launch the website within 45 days of EDOC and keep it operable through the period of performance to accommodate questions and follow-up requests for continuing education, participant certificates and other specific post-meeting details.

9 Mobile Application

9.1 Provide a mobile app solution that is seamlessly integrated with the conference website. The mobile app solution will be available for testing at least four (4) weeks prior to the start of the conference and fully functional one week prior to the event.

9.2 Meet functionality requirements of the Mobile App that include:

9.2.1 Access to the conference agenda incorporating instant updates;

9.2.2 Customizable agenda for conference attendees to determine their personalized schedule for concurrent sessions;

9.2.3 Ability to categorize breakout sessions by track and continuing education units availability;

9.2.4 Accessibility to conference materials;

9.2.5 Access to conference sessions in real time with the ability to participate in question/answer, polling, and other activities; and

9.2.6 Ability to complete conference evaluations at session conclusion.

9.3 Meet technical requirements for a downloadable app this is usable on mobile media devices including Apple and Android operating systems.

10 Section 508 Compliance

10.1 Convert conference presentations slide to 508 compliant documents for posting to the conference website within 60 days post-conference. The number of slides will fall within one of the three quantities: 3,000 to 4000, 4001-4500 or 4501-5000.

10.2 Ensure all web content and conference materials, including mobile application downloads (if applicable), conform to the Revised Section 508 (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines) and Web Content Accessibility

Guidelines (WCAG) 2.0 Level AA standards as outlined below. Solicitations for supplies and services shall require the submission of a Section 508 Product Assessment

Template. The template can be found at https://www.itic.org/policy/accessibility/vpat.

352.239-73 Electronic Information and Technology Accessibility Notice.

(a) (As prescribed in HHSAR 339.203-70(a), the Contracting Officer shall insert the following provision:

Electronic and Information Technology Accessibility Notice (December 18, 2015)

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the

Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(c) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility. In order to facilitate the Government’s determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-https://www.itic.org/policy/accessibility/vpat evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS website http://www.hhs.gov/web/508.

In order to facilitate the Government’s determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

Standards The included standards that must be met for this contract are taken from the following two resources. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

Section 508 Standards and Guidelines: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

Web Content Accessibility Guidelines (WCAG) 2.0:

https://www.w3.org/TR/WCAG20/

Electronic content must be accessible to HHS acceptance criteria

Checklist for various formats are available at http://508.hhs.gov, or from the IHS Section 508 Coordinator available by request at https://www.ihs.gov/webservices/sec508/, (email:IHSSection508@ihs.gov). Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

Electronic Content Accessibility - Web Based

602 Support Documentation

603 Support Services

All WCAG A & AA Success Criteria

Electronic Content Accessibility - Non-Web Based

602 Support Documentation

603 Support Services

All WCAG A & AA Success Criteria apply except:

o 2.4.1 Bypass Blocks o 2.4.5 Multiple Ways o 3.2.3 Consistent Navigation o 3.2.4 Consistent Identification

Software Accessibility - Web Based

All WCAG A & AA Success Criteria

502 Interoperability with Assistive Technology

503 Application

602 Support Documentation

603 Support Services

302 All Functional Performance Criteria - Note: Applies when Chapter 5 does not address one or more functions of ICT (E204), or when an agency invokes "equivalent facilitation" (E101.2)

Support Documentation Accessibility

E602.1 General - Documentation that supports the use of ICT shall conform to 602.

E602.2 Accessibility and Compatibility Features - Documentation shall list and explain how to use the accessibility and compatibility features required by Chapters 4 and 5. Documentation shall include accessibility features that are built-in and accessibility features that provide compatibility with assistive technology.

E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

E602.3 Electronic Support Documentation - Documentation in electronic format, including Web-based self-service support, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

E602.4 Alternate Formats for Non-Electronic Support Documentation - Where support documentation is only provided in non-electronic formats, alternate formats usable by individuals with disabilities shall be provided upon request.

E603.1 General - ICT support services including, but not limited to, help desks, call centers, training services, and automated self-service technical support, shall conform to 603.

E603.2 Information on Accessibility and Compatibility Features - ICT support services shall include information on the accessibility and compatibility features required by 602.2.

E603.3 Accommodation of Communication Needs - Support services shall be provided directly to the user or through a referral to a point of contact. Such ICT support services shall accommodate the communication needs of individuals with disabilities.

WCAG – All WCAG 2.0 A & AA Success Criteria EXCEPTION:

o Non-Web documents shall not be required to conform to the following four

WCAG 2.0 Success Criteria: 2.4.1 Bypass Blocks, 2.4.5 Multiple Ways, 3.2.3 Consistent Navigation, and 3.2.4 Consistent Identification.

o E205.4.1 Word Substitution when Applying WCAG to Non-Web Documents.

For non-Web documents, wherever the term "Web page" or "page" appears in WCAG 2.0 Level A and AA Success Criteria and Conformance Requirements, the term "document" shall be substituted for the terms "Web page" and "page". In addition, in Success Criterion in 1.4.2, the phrase "in a document" shall be substituted for the phrase "on a Web page".

Appendix A – Section 508 of the Rehabilitation Act: Application and Scoping Requirements o E208 Support Documentation and Services

Appendix C – Functional Performance Criteria and Technical Requirements o 302 - Functional Performance Criteria o 602 – Support Documentation o 603 – Support Services

Functional Performance Criteria

301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

11 Registration Services

11.1 Provide user-friendly, web-based registration and confirmation portal that includes a separate registration site for speakers and presenters and one for general attendees and registrants. Required registration elements will be determined by the Contractor, COR and federal conference manager during the Kick-Off Meeting. The online registration services shall meet Section 508 compliance and accessibility standards from the United States Access Board (36 CFR Part 1194) for web-based internet information and applications. The registration portal should also follow security best practices and be in compliance with relevant U.S. data security and privacy laws. In addition, the registration platform should contain privacy disclaimers regarding the data being collected and how the data will be used.

11.2 Launch online registration services within 45 days of EDOC or as agreed to with the COR and federal conference manager.

11.3 Include registration updates in the monthly status reports or as requested.

12 Conference Speakers

12.1 Utilize the speaker portal to coordinate speaker registration, guideline dissemination and biography and presentation uploads. Confirmation email and speaker guidelines will be produced for distribution at a time identified in the Kick-Off Meeting; the COR and federal conference manager will provide draft language. The speaker portal should be available within 45 days after EDOC.

12.2 Coordinate pre-conference training and briefing call to demonstrate best practices and discuss panel preparations for group presentations. Training sessions will be scheduled three weeks prior to the event.

13 Session Moderators

13.1 Obtain moderator services for all plenary and breakout sessions. The moderators will introduce the sessions and the speakers/panelists at the start of the presentation, make announcements regarding program changes or updates, notify speakers of questions and provide closing reminders for continuing education units, evaluations, etc.

14 Audio/Visual (A/V) Services

14.1 Provide A/V equipment, internet access, support and coordination for all plenary and breakout sessions as well as pre- and post-meetings as determined by the COR and federal conference manager. There will be approximately 10 pre-meetings held on Monday and five post-meetings held on Friday; plenary sessions will be held on Tuesday and Thursday; and 20 breakout rooms in use on Tuesday, Wednesday and Thursday. If a sub-contractor is used for A/V services, the sub-contractor shall be identified in the Comprehensive Event Plan.

14.1.1 Plenary sessions require projection package (laptop with Windows operating system, LCD projector and screen), audio equipment including podium, table and standing microphones, internet access, onsite support, etc. Audio conferencing capabilities (conference phone, sound system integration) will also be needed.

14.1.2 All breakout session rooms require projection package, audio equipment and internet access.

14.1.3 In addition to the requirements in 14.1.2, six of the breakout session rooms also require audio conferencing capabilities.

14.1.4 Pre- and post-conference meetings will need projection package with audio conferencing capabilities.

15 Electronic Marketing and Communications

15.1 Work with the COR and federal conference manager to develop a mass communication campaign to target key audiences as determined in the Kick-Off Meeting. A sample list of marketing and communication materials is provided at Attachment 2. The COR and federal conference manager will provide draft language, email addresses and distribution lists for this requirement within 30 days of EDOC.

15.2 Provide marketing materials to COR and federal conference manager within 45 days of

EDOC.

15.3 Send email blasts in accordance with schedule determined during Kick-Off Meeting with COR and federal conference manager.

16 Meeting Materials

16.1 Work with the COR and federal conference manager to develop, produce and distribute materials in support of the Partnership Conference. Advance communication and pre-conference materials shall be ready for distribution within

45 days of EDOC.

16.2 Provide meeting materials onsite for distribution and use at the beginning of on-site registration. A sample list of meeting materials is provided in Attachment 2.

17 Printing

17.1 Print a variety of materials in support of the Conference including attendee name badges, conference programs and speaker name tents. Other printing requirements are identified at Attachment 2.

17.2 Submit proofs for all projects to the COR for approval prior to printing. A sample list of printing requirements is provided in Attachment 2.

18 Shipping and Postage

18.1 Arrange for shipping meeting materials to the conference site.

18.2 Return unused materials to the COR as discussed during the Kick-Off Meeting.

19 Exhibitor Coordination

19.1 Coordinate and facilitate on site exhibitor registration, booth assignments, installation and dismantling. Exhibitor application and selection will be facilitated by ORAP/OIT.

19.2 Receive the final list of exhibitors and contact information from the COR fourteen (14) days prior to the event for onsite coordination and management.

20 Storage and Disposition of Materials

20.1 Arrange for storage of materials from production through use at the Partnership

Conference.

20.2 Arrange for post-event disposition of materials within 60 days post-conference. It is expected that most meeting materials will be in electronic format and can be conveyed by thumb drive, drop box or email.

21 Post-Conference Reports

21.1 Provide post-conference reports to include:

21.1.1 Requirements identified in 4. Performance Reports;

21.1.2 Final Registration Report;

21.1.3 Meeting Materials;

21.1.4 Attendee Evaluations, Results and Comments; and

21.1.5 Plenary and Breakout Presentations.

21.1.6 All reports will be delivered within 60 days post-conference.

22 Disabled Support Services

22.1 Arrange support services to preserve any disabled attendee’s comfort and opportunity to attend and receive the information presented at the Partnership Conference.

Disabled support services shall be available for the duration of the conference. If an

American Sign Language interpreter is needed, the contract shall be modified to include these services.

OPTIONAL TASK

23 Video Conferencing

23.1 Provide video conferencing capabilities (web or video camera, conference phone, sound system integration), internet access, support and coordination for plenary and breakout sessions as determined by the COR and federal conference manager.

Federal program staff will provide and coordinate the video conferencing platform (eg

Zoom, Microsoft Teams, etc).

23.2 For planning purposes, video conferencing capabilities may be required for two plenary sessions and six breakout session rooms.

F. CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES

The contractor shall accomplish the assigned work by utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall ensure the labor categories, labor rates, and man-hours utilized in the performance of each

Task Order issued hereunder will be the minimum necessary to accomplish the task. The

Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

G. DATA RIGHTS

The Government has unlimited rights to all the documents and materials produced under this contract. All documents and materials collected or produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor.

H. PROJECT OFFICER

A certified IHS Contracting Officer Representative will be identified prior to contract execution.

I. TASK SCHEDULE

Task Description Format / Quantity Due Date

1. Kick-Off Meeting

1.1 Kick-Off Meeting Calendar invitation 5 days after EDOC

1.2 Comprehensive Event Plan Microsoft Office format

5 days after Kick-Off meeting

1.3 Regular and recurring meetings Calendar invitation

TBD in Kick-Off meeting

2. Logistical and Administrative Services

2.2 Planning Committee Calls Calendar invitation

TBD in Kick-Off meeting

3. Status Reports

3.2 Monthly Status Reports Microsoft Office format Monthly

4. Performance Reports

4.3 Conference evaluation report

Microsoft Office or PDF format

60 days post-conference

5. Meeting Space

5.3 Meeting Space Contract 30 days after EDOC

6. Lodging Room Block

6.2 Lodging Room Block Contract 30 days after EDOC

7. Graphic Services

7.2 Branding concept

Microsoft Office or PDF format

30 days after EDOC

8. Website Development

8.3 Conference Website Internet 45 days after EDOC

9. Mobile Application

9.1 Mobile App Mobile Application

Four weeks prior to event

10. Section 508 and Accessibility

10.1 508 compliant slides Pdf 60 days post-conference

11. Registration Services

11.2 Registration portal Internet 45 days after EDOC

12. Conference Speakers

12.1 Speaker Registration Portal Internet 45 days after EDOC

12.2 Speaker Training Internet

Three weeks prior to conference

13. Session Moderators

13.1 Session moderators One moderator/session Start of conference

14. Audio/Visual Services

14.1 Audio/Visual Equipment Equipment Onsite Start of conference

15. Electronic Marketing and Communications

15.2 Marketing materials

Microsoft Office or PDF format

45 days after EDOC

15.3 Email Blasts Email

TBD in Kick-Off meeting

16. Meeting Materials

16.1 Advanced Communication and Pre-Conference materials

Microsoft Office or PDF format

45 days after EDOC

16.2 Meeting materials See Attachment 2 Start of conference

17. Printing

17.1 Conference materials See Attachment 2

TBD in Kick-Off meeting

18. Shipping and Postage

18.1 Conference materials Materials Onsite Start of conference

18.1 Unused conference materials Materials Shipped to COR

60 days post-conference

19. Exhibitor Coordination

19.2 Exhibitor Points of Contact

Contact Information and Booth Requirements

14 days before conference

20. Storage and Disposition of Materials

20.1 Meeting materials See Attachment 2

60 days post-conference

21. Post-Conference Reports

21.1 Post-Conference Reports

Microsoft Office or PDF format

60 days post-conference

22. Disabled support Services

22.1 Arrange for support services As identified by registrant As needed

Optional Task

Description Format / Quantity Due Date

23. Video Conferencing

23.1 Video conferencing capabilities

Equipment onsite and Internet available

Start of conference

23.2 Capabilities available for two plenary sessions and six breakout session rooms

Two plenary sessions and six breakout session rooms

Start of conference

J. PAYMENT SCHEDULE

Task Timeline % of Total Award $ Payment

1, 7 Pre-Conference Deliverables 10 TBD at time of award

5, 6, 9, 11, 12, 16, 17 Pre-conference/During Conference

30 TBD at time of award

13, 14, 19, 22, 23 During Conference 20 TBD at time of award

4, 21 Post Conference 10 TBD at time of award

2, 3, 8, 10, 15, 18, 20 Contract Duration 30 TBD at time of award Totals: 100% TBD at time of award

K. SPECIAL REQUIREMENTS (e.g. site selection, special knowledge, sub-contractors, etc.)

Respect for Native American customs is required and should be observed during opening and closing ceremonies and other times identified for special recognition and honoring.