PWS 2023.03.27 Meeting Specs.pdf
PDF 439 KB Posted
- Attached to
- Logistics Services and Administrative Support- On Site Conference Federal contract opportunity
- Solicitation number
- 75H70423Q00036
About this file
This performance work statement outlines logistics services and administrative support required for a 2023 partnership conference hosted by the Department of Health and Human Services Indian Health Service Office of Resource Access and Partnerships and Office of Information Technology. Requirements include lodging rooms for up to 1500 attendees from Sunday through Friday, on-site meeting space for general sessions, breakout rooms, and boardrooms daily, electronic marketing and communications materials, and printing services such as name badges, certificates, agendas, programs, and speaker materials. No food and beverage services are specified.
The related solicitation seeks a fixed price contract to provide the integrated, comprehensive logistics and administrative services defined in the attached performance work statement to plan and convene the virtual conference in July 2023.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 001 - 75H70423Q00036.pdf | ||
| RFQ - 75H70423Q00036 - SF1449.pdf | ||
| RFQ - Beta.Sam.pdf | ||
| RFQ - Evaluation Factors.pdf | ||
| PWS 2023.03.27.pdf |
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Text version
Attachment 1
2023 Office of Resource Access and Partnerships / Office of Information Technology Partnership Conference
Meeting Specifications
Meeting Information What: 2023 Partnership Conference When: Summer 2023 Where: TBD Who: 1500 federal and tribal staff who work with the Information Technology, Business
Office, Health Information Management, and Purchased/Referred Care Programs
Lodging Rooms Lodging room requirements are outlined below. Rooms will be reserved on an individual call-in / individual pays own basis. Room rates must be offered at or below the maximum Federal lodging rate for the conference location.
Sunday Monday Tuesday Wednesday Thursday Friday
50 rooms 750 rooms 1000 rooms 1000 rooms 500 rooms 25 rooms
Meeting Space Requirements Meeting space requirements are outlined below.
Monday Purpose Set-Up
9 am – 6 pm CMS Training Room Classroom for 200
10 am – 9 pm OIT Office Boardroom for 15 with storage
10 am – 9 pm ORAP Office Boardroom for 15 with storage
10 am – 9 pm Registration Area Registration counter with storage
10 am – 9 pm 40 Exhibitor Spaces Booth space
12 pm – 7 pm 10 Pre-conference meetings Hollow square for 50
Tuesday Purpose Set-Up
7 am – 7 pm OIT Office Boardroom for 15 with Storage
7 am – 7 pm ORAP Office Boardroom for 15 with storage
7 am – 7 pm Registration Area Registration counter with storage
Attachment 1
7 am – 7 pm 40 Exhibitor Spaces Booth space
8 am – 1 pm General Session Classroom for 1500
1 pm – 5 pm 20 Breakout Sessions Classroom for 75
Wednesday Purpose Set-Up
7 am – 7 pm ORAP Office Boardroom for 15 with storage
7 am – 7 pm Registration Area Registration counter with storage
7 am – 7 pm 40 Exhibitor Spaces Booth space
8 am – 5 pm 20 Breakout Sessions Classroom for 75
Thursday Purpose Set-Up
7 am – 7 pm ORAP Office Boardroom for 15 with storage
7 am – 5 pm Registration Area Registration counter with storage
7 am – 5 pm 40 Exhibitor Spaces Booth space
8 am – 12 pm 20 Breakout Sessions Classroom for 75
12 pm – 5 pm General Session Classroom for 800
Friday Purpose Set-Up
7 am – 12 pm OIT Office Boardroom for 15 with Storage
7 am – 12 pm ORAP Office Boardroom for 15 with storage
8 am – 12 pm 5 Post-meetings Hollow square for 50
Food and Beverage There will be no food and beverage requirements included in this contract.
Attachment 2
2023 Office of Resource Access and Partnerships / Office of Information Technology Partnership Conference Examples of Materials and Requirements Identified in PWS
15. Electronic Marketing and Communications Materials
• Save the date notice
• Registration announcements
• Conference announcements and reminders
• Speaker thank you letters
16. Meeting Materials
• Attendee name badges
• Conference agenda
• Conference program
• Speaker name tents
• Splash screen
17. Printing Requirements
• Attendee name badges (1500)
• Certificates of attendance (1500)
• Conference agenda (1000)
• Conference programs, 60 page, black and white print, spiral bound (250)
• Podium seal (1)
• Speaker name tents (approximately 300)
File details come from the government source that posted it. Updated .