RFQ - DOT Clothing, Embroidery and Screen Printing.pdf

This is a Request for Quotation (RFQ) issued by the State of Maine Department of Inland Fisheries and Wildlife for custodial services at the IFW Ashland Work Center facility located at 63 Station Hill Road, Ashland, Maine. The scope of work encompasses comprehensive custodial services for approximately 6,112 square feet of office space and 2,112 square feet of bunkhouse space, with services required twice weekly between 8:00 a.m. and 4:00 p.m. on days to be negotiated with the Agreement Administrator. Services include daily sanitization of common touch areas using EPA-approved disinfectants, restroom cleaning, waste removal, floor care, and periodic tasks such as floor stripping and refinishing. The contractor must provide commercial-grade equipment including HEPA-filter vacuum cleaners, carpet cleaning equipment with minimum 50 PSI capacity and 100 inches of water lift, and floor buffers. A pre-bid facility walk-through is strongly encouraged on Thursday, May 14, 2026, at 10:00 a.m. Quotations must be submitted through the State of Maine's Advantage Vendor Self Service e-procurement system by May 20, 2026, at 4:00 p.m. EST. The contract will commence July 1, 2026, and conclude June 30, 2027, with four optional one-year extension periods available through June 30, 2031.

Pricing must be submitted on the RFQ 09A 260507-285 Bid Worksheet in Excel format, structured with a fixed monthly rate for routine tasks and variable per-occurrence charges for supplemental services; hourly-rate-only bids will be rejected. The incumbent contractor is Beverly Labelle, with an annual calculated amount of $13,046.00. This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only organizations on the approved list at bid closing eligible to submit proposals. Required qualifications include valid Workers' Compensation and Employer's Liability insurance, Commercial General Liability of $300,000 per occurrence, Automobile Liability of $300,000 per occurrence, background check clearance, and compliance with all federal and state safety regulations. The contractor must submit a Disaster Recovery Plan, maintain Certificates of Insurance with the State named as additional insured, undergo background checks (with the Department providing up to four at no cost during the initial term), maintain sign-in sheets for facility access, and limit subcontracting to no more than 15 percent of contracted work. Bids will be evaluated on a best value basis considering both price and ability to perform required duties.