RFQ 09A 260507-0285 Bid Worksheet.xlsx

This is a bid worksheet for a Request for Quotation (RFQ 09A 260507-0285) issued by the State of Maine Department of Inland Fisheries and Wildlife for custodial services at the IFW Ashland Work Center facility. The scope includes comprehensive custodial services for approximately 6,112 square feet of office space and 2,112 square feet of bunkhouse space, with services required twice weekly between 8:00 a.m. and 4:00 p.m. The work encompasses daily sanitization of common touch areas using EPA-approved disinfectants, restroom cleaning, waste removal, floor care, and periodic tasks including floor stripping and refinishing. Quotations must be submitted by May 20, 2026, at 4:00 p.m. EST through the State of Maine's Advantage Vendor Self Service e-procurement system, with a pre-bid facility walk-through strongly encouraged on May 14, 2026, at 10:00 a.m. The contract commences July 1, 2026, and concludes June 30, 2027, with four optional one-year extension periods available through June 30, 2031.

Bids must be structured with a fixed monthly rate for required routine tasks and variable per-occurrence charges for supplemental services, with bids submitting only hourly rates subject to rejection. Bidders must also provide a project hourly labor rate for custodial services requested beyond the defined scope. The incumbent contractor, Beverly Labelle, currently charges an annual calculated amount of $13,046.00. This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting competition to only those organizations on the approved list at bid closing. Contractors must provide valid Workers' Compensation and Employer's Liability insurance, Commercial General Liability of $300,000 per occurrence, Automobile Liability of $300,000 per occurrence, background check clearance, and comply with all federal and state safety regulations. Additional requirements include submission of a Disaster Recovery Plan, maintenance of Certificates of Insurance with the State named as additional insured, and completion of background checks, with subcontracting limited to no more than 15 percent of contracted work.