RFQ 09A 260507-285 Bid Worksheet.xlsx

This is a bid worksheet for a Request for Quotation (RFQ 09A 260507-285) issued by the State of Maine Department of Inland Fisheries and Wildlife for custodial services at the IFW Ashland Work Center facility. The scope includes comprehensive custodial services for approximately 6,112 square feet of office space and 2,112 square feet of bunkhouse space, with services required twice weekly between 8:00 a.m. and 4:00 p.m. Required routine tasks include daily sanitization of common touch areas, restroom cleaning, waste removal, and floor care. The worksheet itemizes required routine tasks (12 monthly occurrences for office and bunkhouse), quarterly tasks (4 occurrences for office), twice-yearly tasks (2 occurrences for bunkhouse), and specialty services such as window washing, light fixture cleaning, floor stripping and sealing, and carpet shampooing. Quotations must be submitted by May 20, 2026, at 4:00 p.m. EST, with a pre-bid facility walk-through strongly encouraged on May 14, 2026. The contract will commence July 1, 2026, and conclude June 30, 2027, with four optional one-year extension periods available through June 30, 2031.

Bids must be structured with a fixed monthly rate for required routine tasks and variable per-occurrence charges for supplemental services; bids submitting only hourly rates will be rejected. Contractors must also provide a project hourly labor rate for custodial services requested by the State beyond the defined scope. This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting competition to a specific category of organizations. The incumbent contractor is Beverly Labelle, with an annual calculated amount of $13,046.00, providing a reference point for budget scope. All labor, equipment, supplies, supervision, tools, and materials are provided by the contractor except for cleaning supplies furnished by the Department. Required qualifications include valid Workers' Compensation and Employer's Liability insurance, Commercial General Liability of $300,000 per occurrence, Automobile Liability of $300,000 per occurrence, background check clearance, and commercial-grade equipment including HEPA-filter vacuum cleaners, carpet cleaning equipment with minimum 50 PSI capacity and 100 inches of water lift, and floor buffers. Contractors must provide a Disaster Recovery Plan, maintain Certificates of Insurance with the State named as additional insured, undergo bi-weekly inspections for the first two months and monthly thereafter, and limit subcontracting to no more than 15 percent of contracted work.