RFQ Document.pdf

REQUEST FOR QUALIFICATIONS

Issued By

COUNTY OF PEORIA

PURCHASING DIVISION

PEORIA COUNTY COURTHOUSE

324 MAIN ST * ROOM 501

PEORIA, ILLINOIS 61602

Sealed Qualification Packets will be received at the Purchasing Office, Peoria County Courthouse, Peoria, Illinois until

July 31, 2025 at 2:00 PM CST for the goods or services described herein.

DCEO CDBG – HOUSING REHABILITATION COMPONET GENERAL

CONTRACTORS

RFQ #18-01-25

Company Name ______________________________

TABLE OF CONTENTS

LEGAL NOTICE

GENERAL INFORMATION

INTRODUCTION AND PROJECT OVERVIEW

ATTACHMENT A COUNTY OF PEORIA RESPONSE FORM*

BOND NOTE

GENERAL INSTRUCTIONS TO BIDDERS

NON-COLLUSION AFFIDAVIT*

REFERENCE LIST*

EQUAL EMPLOYMENT OPPORTUNITY INFORMATION

FORM CC-1*

*These forms must be included within your proposal. EEO certification will be required only for contractors deemed qualified based on the information provided in this RFQ, and they must be certified before receiving any contracts resulting from it. If applying for EEO certification or recertification, please include a copy of the CC-1 form with your bid and send the original and fee to the City of Peoria, 419 Fulton Street, Room 303, Peoria, IL, 61602. The EEO certification will only be required of the awarded vendor.

If you have a current EEO certification number, include the number on the Signature Sheet where indicated. See "EEO Information" for further explanation.

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

The County of Peoria is currently accepting qualification statements for the following goods or services:

DCEO CDBG – HOUSING REHABILITATION COMPONENT GENERAL CONTRACTORS

RFQ # 18-01-25

Submissions will be received until:

July 31, 2025 at 2:00 p.m.

At the following location:

Peoria County Courthouse Purchasing Office

324 Main Street, Room 501 Peoria, IL 61602

RFQ documents and information may be obtained from the following link:

https://www.bidnetdirect.com/illinois/peoriacounty mailto:bid_info@peoriacounty.org http://www.peoriacounty.org/ mailto:bid_info@peoriacounty.org

GENERAL INFORMATION

INTRODUCTION

The County of Peoria is currently accepting qualification statements from qualified vendors for DCEO CDBG – Housing Rehabilitation Component General Contractors.

RFQ INFORMATION

Sealed unbound qualification statements, one (1) copy with original (wet) signatures, two (2) additional copies and one copy on a flash drive will be accepted by the Peoria County Purchasing, 324 Main Street, Room 501, Peoria, Illinois, 61602, until 2:00 p.m. on July 31, 2025. Submissions shall be submitted in a sealed envelope or package with the RFQ name and number, due date and time marked on the outside.

The vendor's name and return address should also be included on the outside of the envelope.

Do not use 3-ring binders or bind in any other manner. Binder clips are acceptable.

Faxed proposals will not be accepted. Submissions will be opened and publicly recorded following the closing time set for the receipt.

AWARD OF RFQ

RFQ statements will be reviewed and evaluated buy Peoria County to determine compliance with all requirements listed in this RFQ. These are minimum specifications.

QUESTIONS*

All questions must be submitted in writing. Questions must be submitted by July 9, 2025 at 2:00 p.m.

CST. Questions relating to this RFQ shall be submitted @ https://www.bidnetdirect.com/illinois/peoriacounty

*Vendors may not contact any other County Departments or Staff with inquiries regarding this RFQ.

SCHEDULE OF EVENTS

RFQ Issued June 4, 2025 Questions Due July 9, 2025 at 2:00 p.m. CST Proposals Due July 31, 2025 at 2:00 p.m. CST https://www.bidnetdirect.com/illinois/peoriacounty https://www.bidnetdirect.com/illinois/peoriacounty

PEORIA COUNTY

NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ)

DCEO CDBG – Housing Rehabilitation Component

EPA/RRP Certified General Contractors for Housing Rehabilitation Project

Peoria County Department of Planning and Zoning is seeking Statements of Qualifications (SOQs) from EPA Renovation, Repair and Painting (RRP) Program-certified general contractors for participation in a housing rehabilitation program funded through the State of Illinois – Department of Commerce and Economic Opportunity (DCEO), Community Development Block Grant (CDBG). This RFQ aims to establish a pool of pre-qualified contractors who will be eligible to bid on residential rehabilitation projects within Peoria County.

1.0 INTRODUCTION

Peoria County Department of Planning and Zoning intends to apply for grant funding from the DCEO for the CDBG – Housing Rehabilitation to support the rehabilitation of single-family, owner-occupied residential homes located within unincorporated Peoria County. Grant funds may be used for a variety of eligible improvements, including:

• Roof, window and siding replacement

• HVAC, electrical, and plumbing upgrades

• Structural repairs and code compliance work

• Energy efficiency improvements

All general contractors must be EPA RRP-certified. Licensed lead contractors will be prioritized.

Sub-contractors may be retained for specialized trades such as electrical, plumbing, and HVAC.

2.0 PROJECT OVERVIEW

Peoria County anticipates rehabilitating up to 11 homes in unincorporated Peoria County, which excludes municipalities, such as the City of Peoria or the Village of Bartonville.

The total budget will be determined by the State’s Notice of Funding Opportunity (NOFO) and allocated on a per-unit basis. The County expects to submit its grant application by early December 2025, with awards anticipated in early 2026 and project implementation beginning in the second quarter of 2026.

3.0 SUBMISSION REQUIREMENTS

To be considered for inclusion in Peoria County’s pool of pre-qualified contractors, please submit the following materials with your submission:

1. A letter of interest

a. Must be printed on company letterhead

b. Must include a statement of interest and availability to perform residential rehabilitation work in Peoria County

c. Identify your firm’s classification (i.e., General Contractor, Lead Contractor, Electrical, Plumbing, HVAC, Roofing, etc.)

i. Describe any specialties or certifications relevant to residential rehabilitation

2. Proof of EPA Certification

a. Submit a copy of your current EPA Renovation, Repair, and Painting (RRP) Certification.

b. If licensed as an EPA Lead Abatement Contractor, include a copy of your license.

c. If you are not currently, EPA RRP certified or EPA Lead Abatement certified, please submit a statement of ability to obtain both licenses by project implementation in Q2 of 2026.

3. Proof of registration with System for Award Management (SAM) (www.sam.gov)

a. Submit your Unique Entity Identifier (UEI)

b. If you are not currently registered with SAMs, please submit a statement of intent to register with SAMs by project implementation in Q2 of 2026.

4. Contractor Resume

a. Include resumes for the owner/principal and key personnel.

b. Detail experience with residential rehabilitation, lead-safe work practices, and relevant project history.

5. Pre-Qualification Statement

a. Include a brief statement confirming that your firm is or is willing to be pre-qualified with Peoria County.

4.0 STATEMENT OF WORK

Contractors selected through this RFQ will be eligible to bid on rehabilitation work associated with the CDBG Housing Rehabilitation Program. Typical scopes of work may include, but are not limited to:

• Roof replacement

• Window and door replacement

• Siding repairs or replacement http://www.sam.gov/

• HVAC system updates

• Plumbing and electrical repairs or code updates

• Lead paint remediation

• Structural improvements

• General health and safety code compliance

Contractors will be expected to comply with all applicable federal, state, and local regulations, including, but not limited to, Davis-Bacon prevailing wage requirements, Section 3 hiring practices, and EPA lead safety rules.

Resources

EPA RRP Website: https://www.epa.gov/lead/lead-renovation-repair-and-painting-program

IL EPA Website: https://epa.illinois.gov/

System for Award Management (SAMs): https://sam.gov/

Davis-Bacon Prevailing Wage:

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0017484 https://www.epa.gov/lead/lead-renovation-repair-and-painting-program https://epa.illinois.gov/ https://sam.gov/ https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0017484

ATTACHMENT A

County of Peoria Request for Qualification Response Form

EXECUTION OF THIS FORM CERTIFIES UNDERSTANDING AND COMPLIANCE WITH THE TOTAL PACKAGE.

THIS FORM SHALL BE COMPLETED FOR THIS RFQ TO BE CONSIDERED.

please print or type:

THIS REQUEST FOR QUALIFICATIONS SUBMITTED BY:

Company Name:

Authorized Agent Name & Title:

Project Manager:

Company Address:

City, State Zip Code

Company Website:

Daytime Telephone:

Daytime Fax:

Daytime E-Mail:

EEO Certificate of Compliance Num.:

Certification that this company has not been barred from contracting with a unit of State of Local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended. YES NO Under penalty of perjury, I certify that my correct Federal Taxpayer Identification number is:

Signature of Authorized Agent Date

PLEASE NOTE:

In the General Instructions to Bidders, Section 5-A (Performance and Payment Bond) and Section 24 (Prevailing Wages) shall not apply for this bid letting with your submission. Prevailing wage and bonds may be required for the actual work described in this RFQ.

GENERAL INSTRUCTIONS TO BIDDERS

This document ("General Instructions to Bidders") is for your information and does not need to be submitted with your response. The terms "bid" and "proposal" or "RFP" are interchangeable when referenced in this document as are the terms "vendor" and "contractor." The information contained within this document may not pertain to certain types of professional or consulting services.

1. Bid Submittals:

Copies of the bid proposal form and other documents shall be submitted by bidders as noted or requested. This includes pamphlets and product literature when requested.

All bid documents shall be submitted in duplicate unless otherwise noted.

Submission of Bids:

A. Bids will be received until the time and date specified at the place set forth in the invitation to bid.

B. Bids shall be submitted in a sealed envelope or package and shall be addressed as follows:

County of Peoria Purchasing Division Courthouse, Room 501 324 Main Street Peoria IL 61602

Bidders are requested to write the bid/RFP name and number and the date and time the bid is due in the lower left hand corner of their envelope.

Bids received at the above address after the deadline will be marked "Late" and will be returned to the bidder unopened. It is the Vendor's responsibility to ensure that the bid or proposal submission is received prior to the stated deadline no matter what method is used to submit the bid.

2. Preparation of Bid:

A. Bids shall be submitted on forms included in bid documents unless otherwise specified.

B. All information request on bid forms shall be typewritten or written in ink.

Where both written words and numerical figures are required, the written words shall apply in the event of a conflict.

3. Bid Surety When indicated in the advertisement for bids and/or the general information, all bidders shall be required to submit a bid surety with their bid submittal. The amount of the bid surety shall be specified in the bid documents but shall never be greater than ten percent (10%) of the total bid price. The bid surety shall be in a form acceptable to the County.

The Vendor shall pay all premiums and costs associated with this bid surety.

4. Inquires:

All inquires, outside of the prebid conference when applicable, that concern the bid request shall be submitted in writing to the Purchasing Division, which shall respond to such inquiries upon consultation with the Project Manager and/or the County Legal Counsel. If the nature and volume of inquiries indicate a substantial defect in the bid specifications, terms, or conditions, the Purchasing Division will either schedule an additional prebid conference, extend the deadline for submission of bids, or cancel the bid and reissue corrected or appropriately modified specifications, terms and/or conditions.

ALL BIDDERS ARE ADVISED THAT ANY COMMUNICATION WITH ANY COUNTY

EMPLOYEE, OFFICIAL OR OFFICER CONCERNING THE SPECIFICATIONS, TERMS, OR

CONDITIONS OF A PROPOSED BID COULD CONSTITUTE A VIOLATION OF THE

CRIMINAL CODE OF ILLINOIS, 720 ILCS 5/33E. ACCORDINGLY, BIDDERS SHALL

ONLY CONTACT THE PURCHASING DIVISION WITH QUESTIONS OR CONCERNS AS

AFORESAID.

5. Contract to be Awarded/Terms and Conditions:

The following general contract terms and conditions are included in these instructions to inform vendors of those terms and conditions that the County will require the successful vendor to agree to. It is to be understood that this listing is not intended to be exclusive and that additional terms and conditions may be required by the county.

Nor are these terms and conditions to be considered non-negotiable, but are provided to put the vendors on notice that these terms and conditions are considered of substantial importance by the County and the acceptance of these terms and conditions may be considered necessary to the awarding of a contract to any particular vendor. By inclusion in bid or RFP documents, this document becomes a part of the bid and any subsequent contract.

A. Performance/Payment/Maintenance Bond:

When indicated in the notification the Vendor shall deliver a performance bond to the County using a bond form acceptable to the County. This bond shall be in the amount of 100% of the Contract amount and it shall be maintained in force for one (1) full year after completion of project.

The Vendor shall pay all premiums and costs of this bond. Attorney-in-fact who signs the bond must file with the bond a certified and effectively dated of copy of their power of attorney.

B. Assignment of Contractual Rights:

It is agreed that the Vendor shall not assign, transfer, convey, or otherwise dispose of the Contract or its right, title or interest in or any part thereof, without previous written consent of County and the sureties.

C. "County" includes all offices of the County unless an individual officer is exercising independent contractual authority. Contact the County Administrator's office at (309) 672-6056 if this is an issue.

C. Contract Management:

The Vendor shall appoint an individual person as an Agent who, when requested, shall be available for discussions concerning the fulfillment of the

Contract. The County will deliver official documents addressed to the Vendor to the Agent of the Vendor. The Agent shall be available at the time of Contract award. The name, address and telephone number of the person to be designated as Agent shall be included in the bid or proposal submittal.

D. Meetings:

After the award of the Contract, technical, scheduling and/or status meetings may be held. These meetings will be for the purpose of, but are not limited to the following:

- Establishing the project schedule

- Establishing functional details of the construction or equipment

- Delivery, installation and maintenance of equipment or hardware

- Progress meetings

The vendor shall provide the services of his technical staff and/or Agent for these meetings.

E. Progress Reports:

The Vendor is required to submit monthly reports on the status of the project so that the County Project Manager is kept fully informed of progress. The information required will be specified at the meetings with the Vendor.

F. Notice and Service Thereof:

Any notice to Vendor from the County relative to any part of this Contract shall be considered delivered, and the service thereof completed, when said notice is posted by U.S. mail to the said Vendor at his last given address or delivered in person to Vendor’s Agent.

G. Copeland “Anti-Kick Back” Act

The Vendor/Contractor shall comply with the Copeland “Anti-Kick Back” Act (18 USC 874) as supplemented in the Department of Labor Regulations (29 CPR Part 3). This Act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction, completion or repair of public work to give up any part of the compensation to which he is otherwise entitled.

H. Conflict of Interest

A vendor submitting a bid or proposal thereby certifies that no officer, agent or employee of the County who has a pecuniary interest in the bid or proposal has participated in the contract negotiations on the part of the County, that the bid/proposal is made in good faith without fraud, collusion, or connection of any kind with any other Vendor for the same ITB/RFP, and that the Vendor is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm.

I. Law of State of Illinois:

Contracts shall be entered into within the State of Illinois, and the laws of said state, whether substantive or procedural, shall apply to the Contract. All statutory, charter and ordinance provisions applicable to public contracts in the County of Peoria and the State of Illinois shall be followed with respect to the Contract.

J. Preference for Illinois Products and Labor:

Vendors' attention is called to the fact that the Statutes of Illinois provide that, on public improvements, preference shall be given to products and provisions grown and coal produced in the State of Illinois and with Illinois labor. The Vendor will be required to conform to all such Statutes as are applicable.

K. Fiscal Funding:

If Illinois state laws are changed resulting in failure to appropriate funds or a means of funding for the contract, the obligation of the County shall cease immediately and without penalty.

L. Non-Discrimination:

Peoria County’s Equal Employment Opportunity provision (copy enclosed) shall become a part of the contract agreement.

M. Liability and Insurance:

The County does not assume any liability for acts or omissions of vendor and such liability rests solely with vendor.

Vendor’s Insurance – The Vendor and all its subcontractors shall secure and maintain such insurance policies as will protect itself from claims for bodily injuries, death or property damage which may arise from operations under this Contract whether such operations be by itself or anyone employed by Vendor directly or indirectly. The following insurance policies are required:

- Statutory Worker’s Compensation

- Comprehensive General Liability

Combined Single Limit $ 1,000,000.00 Property Damage $ 1,000,000.00

- Automobile Public Liability and Property Damage

Combined Single Limit $ 1,000,000.00 Property Damage $ 1,000,000.00

Insurance Inclusions – The comprehensive general liability insurance shall include independent contractors protective liability, products and completed operations broad-form property damage coverage. The completed operations and products liability shall be maintained for two years after final payment.

Contractual Liability – The insurance required above shall include contractual liability insurance coverage for the Vendor’s obligations under Section N below entitled, “Hold Harmless and Indemnification Agreement”.

Certificates of Insurance – Certificates of insurance acceptable to the County indicating insurance required by the Contract is in force shall be included in the bid submittal when stated or filed with the County prior to approval of the Contract by the County. These certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days prior written notice has been given to the County.

N. Hold Harmless and Indemnification Agreement:

The Vendor shall save and hold harmless and indemnify the County and the citizens of Peoria County against any and all liability, claims and costs of whatever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the use, service, operation or performance of work under the terms of this contract, resulting from the negligent acts or omissions of Vendor, or any employee, agent or subcontractor. Vendor is not responsible for consequential damages.

O. Limited Distribution or Use of Certain Data and Information:

Performance of this contract may require the Vendor to have access to and use of data and information which may be considered proprietary to a government agency or government contractor, or which may otherwise be of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the County or others.

Vendors agrees that Vendor personnel will not divulge or release data or information developed or obtained in connection with their performance of the resulting contract, unless made public by the County, except to authorized County personnel or upon written approval of the Peoria County Administrator.

Except as may be otherwise agreed to with a data owner, the Vendor agrees not to use, disclose or reproduce proprietary data, other than as required in performance of this contract; provided, however, that nothing herein shall be construed as precluding the use of any data independently acquired by the Vendor without such limitation.

All proprietary information and all copies thereof shall be returned to the County upon completion of the work for which it was obtained or developed.

P. Ownership of Equipment, Information and Materials:

If the agreement is for sale of goods, Vendor will pass title to the County after completion of the County’s obligation and will warrant title. Title to all source data, information and materials furnished to the County, together with all plans, system analysis and design specifications and drawings, completed programs and documentation thereof, reports and listings, all test data and test procedures, and all other items pertaining to the work and services to be performed pursuant to this agreement, including any copyright, shall rest with the County. Such ownership does not extend to proprietary materials brought in by the Vendor for use on any project. Upon project completion, the County shall have the full right to use each of the above for its purposes without compensation or approval by the Vendor. The County shall at all reasonable times have the right to inspect the work and shall have access to and the right to make copies of the above mentioned items.

Q. Responsibility for County Property:

The Vendor assumes full responsibility for and shall indemnify the County for any and all loss or damage of whatsoever kind and nature to any and all County property (and/or property belonging to other governmental agencies within Peoria County), including any equipment, supplies, accessories, or parts furnished, while in Vendor’s custody and care for storage, repairs, or services to be performed under the terms of the resultant contract, resulting from the of Vendor including its subcontractor(s) and its employees.

The Vendor shall do nothing to prejudice the County’s right to recover against third parties for any loss, destruction of, or damage to County property (and/or property belonging to other governmental agencies within Peoria County), and upon the request of the contracting officer shall, at the Vendor’s expense furnish to the County all reasonable assistance and cooperation, including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the County in obtaining recovery.

R. Right to Audit:

Vendor agrees that the County or its representatives shall have the right to examine any Vendor records which directly relate to this contract.

S. Breach:

Any breach of this contract by Vendor will allow the County to cancel without penalty and have any other available relief.

T. Taxes:

The County is exempt from all State and City sales tax and will provide documentation upon request.

U. Change Orders:

While the Contract is in effect, if unforeseen conditions require a change or major variations from the original plans, such work will be covered by a Change Order. The Change Order shall set forth in complete detail the nature of the change and reasons therefore. Whether it is an addition or reduction with respect to the original Contract price is to be covered in detail as well as any extension or reduction of the completion date. Any work requiring a Change Order shall receive prior approval from the Project Manager before commencing.

6. Examination of Site:

When specified in bid documents, prior to submitting a bid each bidder shall visit the site of the proposed work and fully acquaint himself with conditions as they exist, so that he may fully understand the facilities, difficulties and restrictions which may affect the work and cost thereof. Bidders shall also thoroughly examine and become familiar with the specifications as set forth for a project.

7. Interpretations:

No oral interpretations will be made to any bidder as to the meaning of the contract documents or specifications outside of prebid conferences. Every request for interpretation outside of prebid conferences shall be made in writing and submitted to the Peoria County Purchasing Office for review and clarification.

8. Withdrawal of Bids:

Bidders may withdraw a bid proposal at any time prior to the bid closing time by telephone, fax or written request. A telephone request must be confirmed in writing within 24 hours of the call and/or prior to closing time. No bidder shall withdraw his bid for a period of ninety (90) calendar days from the bid opening date and prices submitted in the bid shall remain firm for at least 90 days. Negligence on the part of the bidder in preparing a bid proposal confers no right of withdrawal or modification of a bid proposal after it has been opened. No bid will be opened which has been received after the closing time specified in the bid proposal. Late bids will be marked "Late" and shall be returned to the bidder unopened.

9. Award of Contract:

A. For ITBs, an award will be made to the lowest responsible bidder that complies with the terms and conditions of the specifications provided that it is in the best interest of the County to accept the bid. Awards may be made on a per item basis or total low bid overall. The quality of the articles to be supplied, their conformity with specifications, their suitability to the requirements of the County and delivery and discount terms will be taken into consideration in making the award.

For RFPs, an award will be made to the respondent whose proposal is rated the highest by a selection committee after specific selection criteria have been evaluated and whose offer is deemed to best meet the needs and interest of the County and its citizens.

B. Award of a contract as a result of the solicitation is dependent upon the availability of funds from which payments will be made.

C. Professional service selection will be awarded within the guidelines of the Local Government Professionals Service Act (50ILCS 510/0.01).

10. Rejection of Bids:

The County of Peoria reserves the right to reject any or all bids when such rejection is in the best interest of the County and to restart the bidding process at any time after such rejection if so desired.

11. Acceptance of Bids:

The right is reserved, as the interest of the County may require, to reject any or all bids and to waive any minor informality or irregularity in the bids received. The County will enter into a contract or reject all bid proposals within ninety (90) calendar days from the bid opening date.

12. Alternate Bids:

The specifications describe the supplies and/or services, which the County feels are necessary to meet the performance requirement of the County. Bidders desiring to bid on items which deviate from these specifications, but which they believe to be equivalent, are requested to submit alternate bids. However, Alternate Bids must be clearly marked as such and deviations from the specifications must be plainly noted.

The bid must be accompanied by complete technical specifications of the alternate item(s) offered. Equivalency shall be at the County's sole discretion and it shall be the County's sole decision whether to accept an alternate or not.

13. Prices:

Unit prices shall be shown for each item as applicable and for which vendor is offering a bid. The unit price shall include all packing, crating, freight/shipping charges and cost of unloading supplies at destination unless otherwise stated in the bid proposal. Unit prices shall not include any local, state or federal taxes. In case of a mistake in the extension of price, the unit price shall govern. All prices must be typewritten or written written in ink adjacent thereto and initialed in ink by the party signing the bid or vendor's authorized representative.

14. Discounts:

Cash discounts for payment within fifteen (15) days or more will be considered in awarding the bid. Discounts of less than fifteen (15) days will not be considered in the bid evaluation. Where the net bid is equal to a bid with the cash discount deducted, the award shall be made to the net bid. Discounts will be figured from the date of delivery and acceptance of the articles, or in the case of incorrect invoice, from the date of receipt of corrected invoice. Vendors should note cash discounts in bold on the cost sheets or pricing proposal.

The successful bidder agrees to protect, defend, and hold the County harmless against any demand for payment for the use of any patented material process, article, or device that may enter into the manufacture, construction or form a part of the work covered by the contract.

15. Default:

In case of default by the vendor, the County will procure the articles or services from other sources and hold the vendor responsible for any excess cost incurred.

16. Cancellation:

The County reserves the right to cancel in whole or in part, any contract, if the contractor fails to perform any of the provisions in the contract or fails to make delivery within the time stated. The contractor will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the County, or disasters beyond the control of either the County or the Contractor such as fire or flood.

17. Signatures:

Each bid or proposal must be signed by the bidder with his usual signature. Bids by partnerships must be signed with the partnership name and by one of the members of the partnership, or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind the corporation in a contract. All signatures must be in ink.

18. Special Conditions:

Where special conditions are written in the specifications, these conditions shall take precedence over any conditions listed under the “General Instructions to Bidders”.

19. Permits and Licenses:

The successful bidder shall obtain, at his own expense, all permits and licenses which may be required to perform the contract.

20. Prices Specified:

The bidder agrees to furnish the material or services according to the County’s plans, specifications and conditions and at prices specified in the bid proposal.

21. Samples:

When required, samples of items must be submitted within the timeframe specified and at no expense to the County; and, if not destroyed in testing, will be returned at the bidders request and expense. Samples which are not requested to be returned by the vendor within thirty (30) days, will become the property of the County.

22. Prevailing Wages:

Contracts for work under some bids will obligate the awarded Contractor and its Subcontractors to pay workers on the project the current prevailing wage. Provisions of the Prevailing Wage Act, 820 ILCS 130/0.01 et. seq. will apply to public works projects.

Public works projects include all fixed works as defined in the Prevailing Wage Act.

Applicable prevailing wage rates are on file in the office of the County Clerk, for examination.

During the term of the Contract, or as long as work continues, whichever is longer, and on a monthly basis, the Contractor shall submit in person, by mail or electronically, a certified payroll with invoice for work completed. The certified payroll shall consist of a complete copy of the following records: a list of all laborers, mechanics, and other workers employed by them to perform the work hereunder. The records shall include the following information for each worker: name, address, telephone number, social security number, work classification(s), the hourly wages paid in each pay period, the number of hours worked each day, and the starting and ending times of work each day. The certified payroll shall be accompanied by a statement signed and sworn to by the Contractor or subcontractor which avers that: (1) such records are true and accurate; (2) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required by The Prevailing Wage Act (820 ILCS 130/0.01 et. seq.); and (3) the Contractor or Subcontractor is aware that filing a certified payroll that he knows to be false is a Class B Misdemeanor.

Upon two (2) business days’ notice, the Contractor and each Subcontractor shall make available for inspection the records identified above to the County, its officers and agents. Failure to timely submit certified payrolls shall result in the County withholding payment under the awarded contract.

23. Apprenticeship/Training Programs:

The county has determined that, in addition to prevailing wages, additional provisions shall be required of all vendors, contractors, and subcontractors providing services for new construction of facilities and renovation of current facilities in excess of five thousand dollars ($5,000.00). The contractor and all subcontractors shall participate in apprenticeship and training programs approved by and registered with the United States Department of Labor's Bureau of Apprenticeship and Training. A copy of the certificate from the U.S. Department of Labor Bureau of Apprenticeship and Training will be required with the bid submittal for these projects.

24. Taxes:

The County is exempt, by law, from paying taxes, including: State and City Retailer’s Occupation Tax, State Service Occupation Tax, State Use Tax and Federal Excise Tax.

The County will submit to the Vendor a tax exemption certificate upon request. The prices submitted in a bid should be exclusive of all taxes. In the event bid pricing includes taxes, the bidder must show the amount of tax included for each unit price.

Additional information can be obtained from Illinois Department of Labor, Division of Conciliation and Medication, phone (217) 782-6206.

25. Investigations:

Bidders shall make all investigations necessary to thoroughly inform themselves regarding the supplies and/or service to be furnished in accordance with the bid proposal. No plea of ignorance by the bidder of conditions that exist or that may exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, will be accepted as a basis for varying the requirements of the City or the compensation to the bidder.

26. Human Rights Act:

The contract will be subject to and governed by the rules and regulations of the Illinois Human Rights Act.

27. Equal Employment Opportunity:

All suppliers to Peoria County must be registered in the EEO Contract Compliance Program through the City of Peoria. If you are currently a vendor with an active certification number, it is not necessary to complete the Employer’s Report Form (CC-1) included in the bid documents; instead, write your certification number on the signature sheet where indicated. If your certification number has expired, it is necessary to complete a renewal (CC-1) form. This form can be obtained by contacting the City of Peoria Equal Opportunity Office at (309) 494-8530. If you are a new vendor, please complete the Employer’s Report Form (CC-1) in its entirety. State or Federal EEO Certification will not be accepted. Completed forms, along with the registration fee, must be sent directly to the City of Peoria EEO Office. If you have submitted the required documents to the City's EEO Office but haven't received a certification number yet, write "Applied" on the designated line on the signature page and submit a copy of the completed form with the bid proposal.

Failure to submit the forms in a timely manner or failure to obtain certification will result in rejection of the bid contract.

28. Non-Collusion Affidavit:

The Affidavit of Non-Collusion form enclosed in the bid specifications must be completed and properly executed by the bidder or the bid will not be considered for acceptance.

The signed and executed Non-Collusion Affidavit certifies that the bidder is not barred from bidding as a result of a conviction or violation of State of Illinois laws prohibiting bid-rigging or bid-rotating per Public Act 85-1295, Section 33E-3 and 33E-4.

29. Freedom of Information Act:

Procurement information shall be a public record subject to disclosure to the extent provided in the Illinois Freedom of Information Act, and shall be available to the public as provided by the Peoria County Policy implementing said Act.

30. Bid Registration Form

Failure to submit a Bid Registration Form for a specific bid waives the right to directly receive bid documents and information or addenda when issued.

31. Drug Free Workplace

This certification is required by Section 3 of the Drug Free Workplace Act (30 ILCS 580/3). The Drug Free Workplace Act, effective January 1, 1992, requires that a Contractor shall not be considered for the purposes of being awarded a contract for the procurement of any services unless the Contractor has certified that a drug free workplace will be provided. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract payments, termination of the contract and debarment of contracting opportunities for at least one

(1) year but not more than five (5) years.

Contractor certifies and agrees that it will provide a drug free workplace by:

a. Publishing a statement:

i. Notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace.

ii. Specifying the actions that will be taken against employees for violation of such prohibition.

iii. Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

a. abide by the terms of the statement; and

b. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.

b. Establishing a drug free awareness program to inform employees about:

i. The dangers of drug abuse in the workplace;

ii. Contractor's policy of maintaining a drug free workplace;

iii. Any available drug counseling, rehabilitation, and employee assistance programs; and

iv. The penalties that may be imposed upon an employee for drug violations.

c. Providing a copy of the statement required by Section (a) to each employee engaging in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

d. Notifying the County's Project Manager within ten (10) days after receiving notice under part (b) of paragraph (iii) of Section (a) above from an employee or otherwise receiving actual notice of such conviction.

e. Imposing a sanction on, or requiring the satisfactory participation in drug abuse assistance or rehabilitation program by, an employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.

f. Assisting employees in selecting a course of action in the event of drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place.

g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.

NON-COLLUSION AND CERTIFICATION OF ELIGIBILITY

AFFIDAVIT OF PRIME BIDDER

State of __________________________ )

County of ________________________ ) SS

______________________________________, being first duly sworn, deposes and says that:

(1) He/she is _______________________________ of __________________________________, the Bidder that has submitted the attached bid;

(2) He/she is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid;

(3) Such bid is genuine and is not a collusive or sham bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached bid or of any other Bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Peoria of any person interested in the proposed contract; and

(5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(6) That the Prime Bidder is not barred from contracting with any unit of State or local government as a result of a violation of either 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid Rotating).

Signed________________________________________

(Title)

County of Peoria

References The bidder must list five (5) references, listing firm name, address, telephone number and contact person to whom they have provided similar services, material or equipment for a period of not less than not less than one (1) year.

The bidder verifies that they have provided equipment or supplies to that contained in this contract to the following parties with needs similar to that of County of Peoria and authorizes the County to verify references of business and credit at its option.

In addition, please detail the following information:

Length of account tenure

Company Name:

Address:

City, State, Zip Contact Person:

Telephone Number:

Email:

Company Name:

Address:

City, State, Zip Contact Person:

City, State, Zip Contact Person:

Telephone Number:

City, State, Zip Contact Person:

City, State, Zip Contact Person:

Telephone Number:

Email:

Company Name Signature Title

Signature of Bidder authorizing the County of Peoria to verify business references.

OFFICE OF EQUAL OPPORTUNITY

READ THESE INSTRUCTIONS BEFORE FILLING OUT THE EMPLOYER REPORT CC-1

Who needs to file? Any business providing a good or service for remuneration to the City of Peoria, the County of Peoria, or the Greater Peoria Sanitary District and any business receiving financial assistance from the City of Peoria.

What needs to be submitted? A completed Employer Report Form CC-1 to obtain for the first time, or renew an EEO Certification Number.

First Time Applicant: Complete the form. Check the appropriate box to indicate “initial registration” status. Supply a copy of your company’s Sexual Harassment Policy (for specific instructions on the sexual harassment policy, see the Sexual Harassment Policy Information Sheet).

Renewal Applicant: Complete the form. Check the appropriate box to indicate “renewal registration” status. If known, enter expired or expiring EEO Certification Number in space provided. You do not need to submit the Sexual Harassment Policy as it is already on file.

Processing Fee: A fifty-dollar ($50.00) processing fee will be charged with each submission of the Employer Report Form

CC-1

Method of Processing Fee Payment: The City of Peoria Treasurer’s office will accept checks (payable to the City of Peoria) money order, cash payment, OR online thru http://www.peoriagov.org/online-payments .

Submittal Instructions: Either mail, hand deliver, or email (eoo@peoriagov.org) your completed materials.

Business Address:

City of Peoria Purchasing Office - Equal Opportunity 419 Fulton Street, Room 108 Peoria, IL 61602-1276

Online Payment:

http://www.peoriagov.org/online-payments/

Workforce Profile Definitions

Definition of employee - For purposes of this form, an “employee” is an individual performing services for remuneration for the employer. Only full-time employees are to be reported.

Description of Race/Ethnic - Race/ethnic designations as used by the Department do not denote scientific definitions of anthropological origins. For the purposes of this report, an employee may be included in the group to which he or she appears to belong, identifies with, or is regarded in the community as belonging. However, no person should be counted in more than one race/ethnic group. They are:

“White (Not of Hispanic Origin)” All persons having origins in any of the original peoples of Europe, North Africa, or the Middle East.

“Black or African-American” (Not of Hispanic Origin). All persons having origins in any of the Black racial groups of Africa. “

“Hispanic or Latino” All persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

http://www.peoriagov.org/online-payments ../EEO/All%20Documents/eoo@peoriagov.org

“Asian or Pacific Islander” All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa.

“American Indian or Alaskan Native” All persons having origins in any of the original peoples of North America, and who maintain

Definition of categories - Each employee should be counted in only one job category. Select the category containing the jobs most similar to that performed by the employee. The jobs listed in each category are intended to provide examples, not a complete list, of all job titles falling into that category.

“Officials and Managers” Occupations requiring administrative and managerial personnel who set broad policies, exercise overall responsibility for execution of these policies, and direct individual departments or special phases of a firm's operations. Includes: officials, executives, middle management, plant managers, etc.

“Professionals” Occupations requiring either college graduation or experience of such kind and amount as to provide a comparable background. Includes: accountants and auditors, airplane pilots and navigators, architects, artists, scientists, designers, dietitians, editors, engineers, lawyers, librarians, mathematicians, registered professional nurses, etc, “Technicians” Occupations requiring a combination of basic scientific knowledge and manual skill which can be obtained through 2 years of post high school education, such as is offered in many technical institutes and union colleges, or through equivalent on-the-job training. Includes: computer programmers, drafters, engineering/mathematical/scientific aides, licensed/practical/vocational nurses, photographers, radio operators, etc.

“Sales” Occupations engaging wholly or primarily in direct selling. Includes: advertising agents and sates workers, insurance agents and brokers, real estate agents and brokers, stock and bond sales workers, demonstrators, sales workers and sales clerks, grocery clerks, and cashiers/checkers, etc.

“Office and Clerical” Includes all clerical-type work regardless of level of difficulty, where the activities are predominantly non-manual though some manual work not directly involved with altering or transporting the products is included.

Includes: bookkeepers, collectors (bills and accounts), messengers and office helpers, office machine operators (including computer), shipping and receiving clerks, stenographers, typists and secretaries, telegraph and telephone operators, etc.

“Craft Workers (skilled)” Manual workers of relatively high skill level having a thorough and comprehensive knowledge of the processes involved in their work. Exercise considerable independent judgment and usually receive an extensive period of training. Includes: the building trades, hourly paid supervisors/lead operators not members of management, mechanics, skilled machinists, electricians, compositors/typesetters/engravers, etc.

“Operatives (semiskilled)” Workers who operate machine or processing equipment or perform other factory-type duties of intermediate skill level which can be mastered in a few weeks and require only limited training. Includes: apprentices (auto/plumbing/bricklaying/carpentry/electrical/machinist/mechanical/building trade/metalworking/printing trades, etc.)

“Laborers (unskilled)” Workers in manual occupations which generally require no special training who perform elementary duties that may be learned in a few days and require the application of little or no independent judgment.

Includes: garage laborers, car washers/greasers, gardeners, farm workers, stevedores, wood choppers, lifting/digging/mixing/loading/pulling laborers, etc.

“Service Workers” Workers in both protective and non-protective service occupations. Includes: attendants (hospital/other institutions, professional/personal service, nurses aides/orderlies), barbers, char…