RFQ-DB 39256 C-1 Canal_Treat_Sys_Add_1.pdf

DATE: January 3, 2024

TO: Interested Firms

FROM: Kendall Matott, Contracts Manager

SUBJECT: Request For Qualifications – Design Build 39256, Addendum 1 C-1 Canal Baseflow Treatment Project

Please be advised of the following changes to the subject Request for Qualifications – Design Build:

1. The date for the Onsite Non-Mandatory Pre-Submittal Conference has changed to 11:00 A.M., January

16, 2024. The location of the pre-submittal conference will still be held at the project site, 2200 Beekman Street NE, Palm Bay, FL 32905.

2. On page 2, delete the table and replace it with the following table, which revises the dues dates and meeting dates:

Date Description January 16, 2024, 11:00 a.m. Pre-Submittal Conference (Project Site) February 2, 2024, 2:00 p.m. Step One: Qualifications Submittals due for Design-Build process February 12, 2024, 2:00 p.m. Evaluation Committee meets to review the Submittals to determine up to four of the most highly qualified respondents to proceed to the second step of the RFQ-DB process (District HQ, 4049 Reid St, Palatka, FL 32177, Admin Bldg, Conf Rm 147)

February 12, 2024 District Issues Notice of Intended Decision (NOID) notifying Respondents of Rankings from Step One

March 8, 2024, 2:00 p.m. Step Two: Receive Technical and Price Proposals for Design-Build Project

March 20, 2024 Oral Presentations (if necessary) March 20, 2024, 1:00 p.m. Evaluation Committee Meeting March 20, 2024, 3:00 p.m. Open Price Proposals and determine final rankings April 9, 2024 District Governing Board consideration to approve a ranking of designated firms and competitive negotiations be instituted April 10, 2024 District enters into cost negotiations with respondents in ranked order

3. One page 6, delete “Item 4. Where to Deliver Qualifications Submittal, Technical Proposal, and Price Proposal” in its entirety and replace it with the following:

“4. WHERE TO DELIVER QUALIFICATIONS SUBMITTAL, TECHNICAL PROPOSAL,

AND PRICE PROPOSAL

All documents: Qualifications Submittal, Technical and Price Proposals must be submitted in sealed envelopes to:

RFQ-DB 39256

Addendum 1

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Kendall Matott, Contracts Manager Attn: Office of Financial Services St. Johns River Water Management District 4049 Reid St, Palatka, FL 32177-2571

Respondents must clearly label the Qualifications Submittal, Technical Proposal, and Price Proposal envelopes with large bold, and/or colored lettering (place label on inner envelope if double sealed) as follows:

STEP ONE: Prospective Respondents must submit information pertaining to their qualifications to successfully perform the Work as set forth in the solicitation.

SEALED QUALIFICATIONS SUBMITTAL — DO NOT OPEN

Respondent’s Name: _______________________________ Request for Qualifications – Design Build: 39256 Opening Time: 2:00 P.M.

Opening Date: February 2, 2024

STEP TWO (advancing firms only): Qualified Respondents must submit their Technical Proposal in a separate envelope.

SEALED TECHNICAL PROPOSAL — DO NOT OPEN

Respondent’s Name: _______________________________ Request for Qualifications – Design Build: 39256 Opening Time: 2:00 P.M.

Opening Date: March 8, 2024

Qualified Respondents must submit their Price Proposal in a separate sealed envelope along with their Technical Proposal on March 8, 2024. The Price Proposal will be opened at a later time and date as shown below.

SEALED PRICE PROPOSAL — DO NOT OPEN

Respondent’s Name: _______________________________ Request for Qualifications – Design Build: 39256 Opening Time: 3:00 P.M.

Opening Date: March 20, 2024

Please note that the United States Postal Service does not deliver regular mail or express mail to the above address. The District’s experience is that Federal Express and United Parcel Service will.”

4. One page 7, delete the table in “Item 5. Opening of Qualifications Submittals, Technical Proposals, and Price Proposals,” in its entirety and replace it with the following:

Sealed Qualifications Submittal: February 2, 2024, 2:00 P.M.

Sealed Technical Proposal: March 8, 2024, 2:00 P.M.

Sealed Price Proposal: March 20, 2024, 3:00 P.M.

St. Johns River Water Management District Headquarters 4049 Reid Street, Palatka, Florida 32177-2571

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5. Delete page 24, “Price Proposal – Cost Schedule,” and replace with the attached “Revised Price Proposal

– Cost Schedule.”

6. Delete page 30, “Qualifications — Similar Project: Engineering/Design Services,” and replace with the attached “Revised Qualifications — Similar Project: Engineering/Design Services.”

7. Delete page 31, “Qualifications — Similar Project: Construction Of Media-Based Treatment System,” and replace with the attached “Revised Qualifications — Similar Project: Construction Of Media-Based Treatment System.”

8. Delete page 35, “Technical and Price Proposal Bond Form,” and replace with the attached “Revised Technical and Price Proposal Bond Form.”

NOTE: Please acknowledge receipt of this Addendum in your submittal.

If you have any questions regarding this addendum, contact Kendall Matott at (386) 312-2324 or via email at kmatott@sjrwmd.com.

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REVISED PRICE PROPOSAL — COST SCHEDULE

Include this form in the Price Proposal

Price Proposal to be opened at 3:00 p.m., March 20, 2024

To: ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

In accordance with the advertisement requesting submissions of qualifications and proposals for the C-1 Canal Baseflow Treatment Project, subject to the terms and conditions of the Agreement, the undersigned proposes to perform the Work for the cost contained in the following schedule (fill in all blanks).

If the Total Proposed Cost in the price proposal exceeds the Project Estimate provided in the solicitation, the District expressly reserves the right to increase, decrease, or delete any class, item, or part of the Work, as may be determined by the District.

Respondents are reminded to refer to “STEP TWO: TECHNICAL AND PRICE PROPOSAL” for information to be included with the Price Proposal.

The District intends to award the Agreement to the highest ranked Respondent that successfully completes negotiations with the District.

No. Task Cost 1 Design (30%, 60%, 100% Final) 2 Permitting 3 Construction materials, labor, and equipment (not including media and pretreatment) 4 Construction and pretreatment 5 Monitoring and testing 6 Evaluation, Demobilization and Final Report (Demob)

TOTAL PROPOSED COST

I HEREBY ACKNOWLEDGE, as Respondent’s authorized representative, that I have fully read and understand all terms and conditions as set forth in this price proposal and upon award of such proposal, shall fully comply with such terms and conditions.

Respondent (firm name) Date

Address Email Address

Signature Telephone number

Typed name and title

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REVISED QUALIFICATIONS — SIMILAR PROJECT: ENGINEERING/DESIGN SERVICES

Include this form in the Qualifications Submittal

Respondent (or a combination of the firm, individual, named subconsultant(s), or Project Manager assigned to the Work) must have successfully designed and completed at least one project of a similar nature. This project must have been completed within the five years prior to the date for receipt of Qualifications Submittals. A Similar Project shall be defined as “a project that uses media-based technology to treat influent at a rate of at least one gallon per minute”. The District recognizes that subconsultants may have performed portions of the qualifying projects.

Special note: One project may satisfy both similar project requirements for Engineering/Design Services and Construction below; however, both Similar Project forms must be completed in their entirety.

Completed Similar Project:

Agency/company:

Current contact person at agency/company:

Telephone: _______________ Email:

Address of agency/company:

Name of project:

Description:

Percentage of work Respondent performed with its own workforce (must be approximate):

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year: prior to February 2, 2024)

Project completed by (select one): Respondent: ☐ Subconsultant: ☐

Name(s) of key personnel:

Project Manager:

Engineer of Record:

Lead Project Engineer:

Others:

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REVISED QUALIFICATIONS — SIMILAR PROJECT: CONSTRUCTION OF MEDIA-BASED

TREATMENT SYSTEM

Include this form in the Qualifications Submittal

Respondent (or a combination of the firm, individual, named subconsultant(s), or Project Manager assigned to the Work) must have successfully constructed and completed at least one project of a similar nature. This project must have been completed within the five years prior to the date for receipt of Qualifications Submittals. A Similar Project shall be defined as “a project that uses media-based technology to treat influent at a rate of at least one gallon per minute”. The District recognizes that subconsultants may have performed portions of the qualifying projects.

Special note: One project may satisfy both similar project requirements for Engineering/Design Services and Construction below; however, both Similar Project forms must be completed in their entirety.

Completed Similar Project:

Agency/company:

Current contact person at agency/company:

Telephone: _______________ Email: _______________________________________________________

Address of agency/company:

Name of project:

Description:

Percentage of work Respondent performed with its own workforce (must be approximate):

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year: prior to February 2, 2024)

Project completed by (select one): Respondent: ☐ Subconsultant: ☐

Name(s) of key personnel:

Project Manager:

Project/On-site Superintendent:

Others:

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REVISED TECHNICAL AND PRICE PROPOSAL BOND FORM

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

STATE OF FLORIDA

KNOW ALL PERSONS BY THESE PRESENTS that ____________________________________, whose address is:

(“Principal”), and whose address is __________________________________________________________________________, (“Surety”), are held and firmly bound unto the St. Johns River Water Management District, whose address is 4049 Reid Street, Palatka, Florida 32177 (the “District”), in the Penal Sum of ________________________ _________________________dollars ($__________________) lawful money of the United States, for the payment of which we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas Principal has submitted the accompanying Technical and Price Proposals for RFQ-DB 39256, C-1 Canal Baseflow Treatment Project, which is scheduled to be opened on March 8, 2024.

NOW, THEREFORE, if Principal shall not withdraw this Technical and Price Proposal within 180 days after date of proposal opening and shall within ten days after the prescribed forms are presented to him for signature, enter into a written contract with the District, in accordance with the technical and price proposal as accepted, and shall give such bond or bonds as may be specified in the contract documents, with good and sufficient sureties, as may be required, for the faithful performance and proper fulfillment of the contract and give such bonds within the time specified; and, if Principal shall pay the District the difference between the amount specified in price proposal and the amount for which the District may procure the required work supplies, if the latter amount be in excess of the former, then the above obligations shall be void, and of no effect, otherwise to remain in full force and effect.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way diminished, impaired, or affected by any extension of the time within which the District may accept such Technical and Price Proposals, and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the parties have executed this statement under their several seals this ______ day of ___________________, 20_____, the name and corporate seal of each corporate party being affixed below and this statement being signed by his representative, pursuant to authority of its governing body.

Signed, sealed and delivered in the presence of:

PRINCIPAL By:

(Official Title) (typed name) (SEAL)

SURETY By:

(Official Title) (typed name) (SEAL)

NOTE: If Principal and Surety are corporations, the respective corporate seals should be affixed and attached. Attach a certified copy of Power-of-Attorney appointing individual Attorney-in-Fact for execution of proposal bond on behalf of Surety