RFQ_CHS260731_Sinkhole_Mediation__Farmer_1011_West_Silver_Springs_Place__Exhibit_A__Scope_of_Work.pdf

Exhibit A – SCOPE OF WORK Contract# CHS/260731

CONTRACT# CDS/260731

BACKGROUND

1. The City of Ocala is seeking quotes from qualified Florida Contractors to repair a sinkhole located at 1011 W Silver Springs Place, Ocala, FL, 34475.

2. Contractor will provide all labor, materials, and equipment necessary to perform the services in strict accordance with the sinkhole specifications.

3. Contractor is to follow the recommendations in the Geotechnical Site Exploration Reports provided by

GEO-TECH, INC.

4. NON-MANDATORY PRE-BID MEETING: Refer to the listing for the pre-bid meeting date, time, and location.

LICENSING AND EXPERIENCE REQUIREMENTS

1. Licensing Requirements: Bidder must be a licensed General Contractor or Underground Utility and Excavation in the State of Florida to submit a bid for this project.

2. Experience Requirement: Bidder must possess five years’ experience in injection grouting services.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

PERMIT AND SPECIFICATION REQUIREMENTS

1. Permits Required: Contractor will be responsible for obtaining the following City of Ocala permits at no additional cost to the City:

• Mechanical

2. No work shall commence, nor will any permits be issued, until all associated contracts have been approved and signed by all applicable parties involved.

3. Estimated Permit Cost/Allowance: $300.00

4. Permit Fee Schedule: For information regarding permitting fees, please visit the following link:

https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000

5. Specifications: All work shall be in compliance with the rehabilitation specifications and guidelines outlined in the Florida Building Code: https://floridabuilding.org/c/default.aspx

6. Work Summaries and Reports:

A. Exhibit A – Scope of Work

B. Exhibit B – Work Write Up

C. Exhibit C – Geotechnical Report

CONSTRUCTION TIMEFRAME

1. Construction Time: The required start time after the City-issued Notice to Proceed (NTP) shall be a maximum of seven (7) calendar days to begin work. Work will be completed and ready for final payment within fifteen (15) days of the issued NTP.

https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000 https://floridabuilding.org/c/default.aspx

Exhibit A – SCOPE OF WORK Contract# CHS/260731

2. Weather Days: The Contractor shall submit a written request to the City Project Manager (email is the preferred method) for additional days for which work is suspended or delayed by weather. Weather days shall be reconciled with each monthly pay application for the time period in which the application is submitted and shall be final. Contractor performance and execution of work will be considered in the determination of granting additional days.

3. Lead Time: The maximum acceptable lead time on materials is two (2) weeks. The City shall issue a Notice to Proceed (NTP) upon notification of receipt of materials by Contractor.

ANTICIPATED TASKS AND HOURS

1. Anticipated Tasks: The Contractor will be required to perform the services in Exhibit C- Work Write- Up for the City of Ocala. This list is not an attempt to exclusively define those specific activities the Contractor will perform.

2. Working Hours: The normal/standard working hours for this project are 8:00 AM – 5:00 PM Monday through Friday, excluding holidays. However, the Contractor may work outside of these hours as long as it’s coordinated with the City’s Project Manager.

3. Saturday work must be approved, in writing, at least forty-eight (48) hours in advance.

4. Contractor will be responsible for inspector’s overtime.

PROJECT SUMMARY

1. This work includes but not limited to the following:

• Sinkhole Mediation

2. Work shall be coordinated with the City Rehabilitation Specialist, Chris Lewis, 629-8333 or 425-7686, clewis@ocalafl.gov.

CONTRACTOR RESPONSIBILITIES

1. Contractor must fill sinkholes with a sandy clay that has a minimum Plasticity Index of twenty-five (25) with a minimum of fifty (50) percent passing a U.S Standard No. 200 sieve.

2. Contractor will grade and restore any and all areas that are disturbed while filling depressions. Re-grassing the area will be required, and the Contractor will be allowed to use sold and mulch.

3. If the Contractor is advised to leave a property by the property owner or their representative, the Contractor shall leave at once without altercation. Contractor shall then contact the City Project Manager within 24 hours and advise of the reason for not completing the assigned project.

4. Contractor is responsible for all wages, taxes, and workers’ compensation of all employees.

5. Contractor is responsible for any and all damages, including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Contractor, at their expense, shall repair or make restoration as acceptable to the City of destroyed or damaged property no later than one (1) month from the date damage occurred.

CONSTRUCTION WORK AREAS, SITE HOUSEKEEPING, AND CLEANUP

1. Provide on-site sanitary facilities as required by Governing agencies.

2. Waste/Debris: The Contractor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Contractor will provide approved mailto:clewis@ocalafl.org

Exhibit A – SCOPE OF WORK Contract# CHS/260731 containers for collection and disposal of waste materials, debris, and rubbish. Contractor shall dispose of debris in a legal manner. At least once weekly dispose of such waste materials, debris, and rubbish off-site.

3. Contractor to supply appropriately sized construction skip for demolition/construction debris.

4. Cleanup: Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition. Work site will be completely cleaned after each day of work.

5. Final Cleaning: Upon completion of work, clean entire work area/project site as applicable.

A. Leave the work and adjacent areas affected in a cleaned condition satisfactory to the City Project Manager.

B. The Contractor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

C. Broom clean exterior paved driveways and hose clean sidewalks and concrete exposed surfaces if impacted by work or included in work area.

D. All furnishings and equipment shall be placed back in the original locations.

LIQUIDATED DAMAGES

1. The Contractor shall pay the City $250.00 for each calendar day that expires after the time specified for completion, until work is completed.

2. Nothing in this section is intended to limit the right to obtain injunctive relief or any and all relief as may be appropriate. Permission allowing the Contractor to continue and finish any part of the work after the time fixed for its completion or after the date to which the time for completion may have been extended shall in no way operate as a waiver on the part of the City of any of its rights under this solicitation.

CONTRACTOR EMPLOYEES AND EQUIPMENT

1. Contractor must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope.

2. Contractor must provide a valid telephone number, email, and address to the City Project Manager.

The phone must be answered during normal working hours, or voicemail must be available to take a message.

3. At the request of the City, the Contractor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Contractor must each be promptly notified by the other of any complaints received.

4. The employees of the Contractor must wear suitable work clothes and personal protective equipment as defined by OSHA (hard hats, bucket harnesses, etc.) and meeting Manual on Uniform Traffic Control Devices (MUTCD) and National Electrical Safety Code (NESC) requirements as indicated for all work conducted and be as clean and in as good appearance as the job conditions permit.

Exhibit A – SCOPE OF WORK Contract# CHS/260731

5. Contractor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees.

6. No smoking is allowed on City property or projects.

7. Contractor, employees, and sub-contractors will be courteous to the public at all times while at the work site.

8. Contractor shall possess and maintain sufficient equipment to complete the work described herein.

Contractor's equipment shall be in good repair, and contractor shall have a qualified operator to maintain the care of the equipment. All operators must be trained in proper use and care of equipment.

A list of equipment shall be provided to the City upon request.

9. All company trucks must have a visible logo on the outside.

10. All employees must have a shirt with company logo and/or a badge with picture ID, company name and employee name to be worn at all times.

SUB-CONTRACTORS

1. Contractor shall not assign, sublet, or transfer any of the rights and/or duties under the terms of this agreement without written approval of the City.

2. Contractor must perform a minimum of 30% of the work with their own forces.

SAFETY

1. Contractor will be responsible at all times for precautions to achieve the protection of all persons including employees and property throughout the resulting contract term. The Vendor shall make an effort to detect hazardous conditions and shall take prompt action where necessary to avoid accident, injury or property damage. EPA, DEP, OSHA, and all other applicable safety laws and ordinances shall be followed as well as American National Standards Institute Safety Standards. All hazardous spills, accidents, injuries or claims or potential claims shall be reported promptly to the City Risk Management Department at 352-629-8359.

DEFAULT

1. In the event of default by the awarded vendor, the City reserves the right to utilize the next rated bidder meeting specifications as the new vendor.

2. If this occurs, the next rated bidder meeting specifications shall be required to provide the items at the prices as contained on their proposal for this specification.

WARRANTY

1. Contractor will provide a twelve (12) month material and labor warranty from the date of completion, against operational failure caused by defective material or workmanship which occurs during normal use.

2. All manufacturer warranty documentation and owner/operator manuals must be provided before final payment request.

INVOICING

Exhibit A – SCOPE OF WORK Contract# CHS/260731

1. All original invoices will be sent to: Chris Lewis, Rehabilitation Specialist, Community Development Services, 201 SE 3rd Street, 2nd Floor, Ocala, FL 34471, email: clewis@ocalafl.gov, or Natalia Cox bmorley@ocalafl.gov.

2. Contractor will invoice at least once a month or as draws require.

PRICING AND AWARD

1. Bids will be received on a lump sum basis. Lump sum amounts must include all direct and indirect costs.

2. Award will be made to the lowest bidder, not including optional line items, meeting all requirements outlined herein.

mailto:clewis@ocalafl.

mailto:bmorley@ocalafl.